ENFIELD TOWN COUNCIL
MINUTES OF A REGULAR MEETING
MONDAY, FEBRUARY 4, 2008
The Regular Meeting of the Enfield Town Council was called to order by Chairman Kaupin in the Council Chambers of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Monday, February 4, 2008. The meeting was called to order at 7:09 p.m.
PRAYER – The Prayer was given by Chairman Kaupin.
PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was said.
ROLL-CALL – Present were Councilmen Bosco, Dumont, Edgar, Kaupin, Kiner, Lee, Mangini and Ragno. Councilman Crowley entered at 7:13 p.m. Councilmen Jones and Nelson were absent. Also present were Town Manager, Matthew Coppler; Assistant Town Manager, Daniel Vindigni; Town Clerk, Suzanne Olechnicki; Town Attorney, Kevin Deneen; Director of Social Services, Pam Brown; Director of Finance, Lynn Nenni
Chairman Kaupin made the fire evacuation announcement.
MOTION #9655 by Councilman Mangini, seconded by Councilman Ragno to accept the minutes of the January 12, 2008 Goal Setting Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9655 adopted 8-0-0.
MOTION #9656 by Councilman Mangini, seconded by Councilman Dumont to accept the minutes of the January 22, 2008 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9656 adopted 8-0-0.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9657 adopted 8-0-0.
Charles Woods, 11 Westerly Drive
Thanked Councilman Mangini for inviting him to the Enfield Food Shelf. He noted he saw that very good procedures are in place. He added his belief their plans to go a little more automated is a good idea.
As concerns the water situation on Broadbrook Road, Mr. Woods stated his belief it would be a huge mistake to go through Kennedy Road. He pointed out working in this area would disturb wetlands and residents in that area already have water problems.
Councilman Mangini encouraged everyone to vote in the upcoming primary.
She thanked Mr. Woods for visiting the Enfield Food Shelf to see how it operates and how it helps people.
Councilman Ragno stated he had a constituent come into his office this past week, and they were inquiring about the drainage issues on Westford Avenue. He requested an update on this.
He referred to the Route 190/Scitico Road closure and realignment and requested an update on this project.
Councilman Ragno commended Public Works for their work during the recent snowstorm. He also thanked Bob Chadderton and staff concerning the police dispatch center transition. He noted that went very smoothly.
He stated the North Central Chamber of Commerce is hosting an economic breakfast/luncheon at 7:30 on Thursday morning at the Crowne Plaza.
Councilman Ragno stated the Four Chaplains’ mass is scheduled for 11:00 a.m. this Sunday at St. Adalbert’s Church.
Councilman Crowley stated he received a few calls about Channel 16. He noted people want to know if anything will be done with this channel. He suggested doing some Town updates on this channel. He added that channel could also run a list of the vacancies available on the boards and committees.
He questioned the possibility of the Town Council having council identifications.
Councilman Crowley stated the Council received a letter from Henry Dutcher about the future of the library. He credited Mr. Dutcher for being pro-active. He pointed out Enfield has a college, nine elementary schools, two highs schools and a middle school, and each of those have their own library. He went on to note the schools also have computer labs and gymnasiums. He questioned if there’s a way to work with the Board of Education to access these facilities. He pointed out when the school additions were done, it was done with the idea the public could access these areas without going through the school. He noted this was an idea of the Building Committee. He stated questions have been raised about the issue of non-profit groups having to pay to use the school gyms while custodians are already on duty. He requested an explanation for this.
Councilman Dumont stated she saw the recycling information in The Reminder, and she found this information helpful since it showed exactly what type of recyclables will be picked up.
Councilman Bosco requested an update concerning the guardrail on Steele Road.
He noted he also heard from people about Channel 16. He suggested they at least list the programming schedule so people know when the next meeting will be aired.
Councilman Mangini stated a Facilities Subcommittee has been meeting, and they’re looking to create a policy to streamline the use of facilities.
Chairman Kaupin stated the Council met earlier in the evening with Senator Kissel and Representatives Karen Jarmoc and Kathy Tallarita. He noted they discussed several issues and requested these items be worked on in the upcoming Legislative Session. He thanked Senator Kissel and Representative Jarmoc and Tallarita for the time they spent with the Council.
Chairman Kaupin stated last Monday, he held the first Mayor’s Advisory Council meeting, and over 30 people attended this meeting. He noted they talked about different issues. He stated he will provide details about some of the issues raised and will forward that to the Council. He noted the next meeting is scheduled for Monday, March 31st at Central Library at 7:00 p.m.
Chairman Kaupin stated the Council will be holding quarterly public informational meetings, and the first meeting is scheduled for Monday, February 25th at the JFK Middle School cafeteria at 7:00 p.m. He pointed out this will be an open forum.
As concerns the Four Chaplains’ Mass, Chairman Kaupin pointed out there will be a march from the John Maciolek Post on Pearl Street, and attendees should meet at the Post at 10:15 a.m., and the march starts at 10:30.
Chairman Kaupin stated there will be an update from staff on the erosion and drainage issues in town on Wednesday, February 20th at 7:00 p.m. in the Council Chambers.
As concerns the Scitico Road closure, Mr. Coppler stated staff went out and spoke to some of the residents and came up with one plan which they felt would be the best. He noted that plan was sent out to the police, fire and public works, and they also received some feedback from some of the surrounding commercial property owners. He pointed out that plan wasn’t well-received, therefore, they came up with a fourth alternative, and they’re in the process of getting that plan out to everyone in order to get feedback. He noted they’ll probably need a final decision by late spring.
Councilman Ragno stated it’s important to collaborate with businesses in that area. He added he appreciates the effort to try and satisfy everyone.
Councilman Crowley questioned whether the blind spot at Westerly Drive can be incorporated into this project. Mr. Coppler stated there may be some possible resolutions to that issue.
Mr. Coppler stated a lot of information regarding recycling will be flowing out to the residents. He noted recycling not only helps the environment, but it also saves the Town money in tipping fees. He pointed out the Town will be going to weekly recycling in April. He stated they will encourage businesses to recycle. He noted even though the Town may not be picking up the trash of private businesses, the Town gets a credit of $10 per ton for recyclables.
Councilman Ragno questioned how the Town gets a credit when businesses recycle. Mr. Coppler stated if a business is putting material into the recycling stream with a private contractor, it has to be delivered to the CRRA recycling facility. He noted if CRRA is going to commit to $10 per ton for a long period, it’s very important for the Town to be an active partner with businesses to be sure they are recycling everything possible. He stated it’s being estimated that figure could be around $28,000 a year in reimbursement the Town will get because of the recycling. He noted every ton not going into the incinerator is saving the Town $69 per ton in tipping fees.
Mr. Coppler stated the Town will have a booth at the Home & Garden Show, and they will have information about recycling and the tipper barrels, as well as other services of the Town.
Councilman Crowley questioned if there’s a tipper barrel available for recyclables. Mr. Coppler stated they have not gone beyond the pilot program as concerns tipper barrels for recycling. He went on to note CRRA is looking into a single stream recycling process, and at that point they would be able to co-mingle recyclables.
As concerns Channel 16, Mr. Coppler stated his understanding it was out of service for a period. He noted they are looking to deploy more features to this channel. He stated his belief they will see more on Channel 16 over the next couple months.
Mr. Coppler invited Pam Brown, Director of Social Services, to come forward to review a few items on the agenda.
Pam Brown introduced Margaret Smith-Hale, the new Executive Director of ITN North Central Connecticut.
Ms. Smith-Hale stated the more volunteer drivers they can get, the faster they can move on this program.
Referring to Item M. under Items for Discussion, Ms. Brown proposed having a new position which would be called the Assistant Director of Social Services/Grants Manager. She noted this position would oversee grants and also oversee Neighborhood Services. She requested they create a part-time Secretary I position that would also help with the administration of grants. She noted the funding for that would come from reducing the amount of consultant time they currently have for grant writing. She stated instead they would invest about $6,500 of that money for a part-time secretary. She stated her belief this would be a cost-effective way of managing the department. She noted they would use the funding that’s currently budgeted for the Neighborhood Services coordinator position to fund the Assistant Director of Social Services/Grants Manager position. She noted the Council has within their packets a transfer that would allow for that to happen. She pointed out there’s no additional cost to the Town.
Councilman Mangini voiced her support of this change.
Mr. Coppler stated he and Ms. Brown have talked about ways and strategies to fully fund all the operations of social services without subsidizing from the General Fund. He noted
he supports this and feels this is a very good idea.
Councilman Bosco voiced his support of this. He went on to question who will be responsible to make sure they get their money’s worth out of this new position, and she responded she will be responsible for this position.
Councilman Edgar stated he’s not sure about this.
Councilman Crowley questioned the possibility of having another Director of Neighborhood Services in the future. Ms. Brown stated this is not a perfect solution. She noted half the time this person will have to oversee Neighborhood Services and oversee the grants the other half of the time. She pointed out she’s attempting to use the resources available in the most cost efficient manner. She noted years down the road, it might become necessary to make adjustments.
Referring to Item J. under Items for Discussion, Ms. Brown explained the resolution before the Council is to approve the Town of Enfield applying for the Town of Enfield Day Care contract with the Department of Social Services. She noted $683,000 has been allocated, and this is nearly a 10% increase. She noted this would provide for 121 low income children to be able to receive subsidized day care.
Attorney Deneen stated he attended a ZBA training session and hopes to attend the Planning & Zoning meeting this Thursday.
Councilman Ragno stated new bandwidths are mandated by FCC for police, fire and EMS. He noted the new frequency will take effect in 2013, and the Committee will meet to decide how to deal with this. He stated this will be an expensive undertaking. He noted after tonight’s legislative meeting, it’s hoped they’ll be able to find other funding. He stated they will have to at least strategize how they will go forward to purchase the frequency the Town needs and create a plan to implement that program. The estimated cost for this undertaking is about $5 million dollars, and it will take two to three years to implement.
Councilman Mangini stated this committee hopes to meet February 20th to put together a request through leadership for a resolution to look for a consultant to do research for this project. She emphasized the importance of this because it effects the communications between the police, fire, EMS, School Department and Public Works. She noted there will be more updates on February 20th.
Councilman Lee stated last week the Development Services Committee met. He noted Councilmen Crowley, Jones and himself were in attendance. He noted they requested the staff liaison to take some of the goals established at the Council level and start an open dialog as to where they saw Council goals fitting in with their departments’ missions. He stated at the next meeting, they will hear how staff is prioritizing those goals and how this affects this and future budgets.
Councilman Lee stated there was some interest in getting together before the Town Council heads to the NLC event.
Councilman Lee spoke about the *Social Services Committee. He noted Councilman Mangini is also on this committee. He stated this committee meets a couple times in the spring. He added they work with Pam Brown and they listen to agencies that receive funding from the Town. He noted he and Councilman Mangini will make a presentation during the budget process as to how the Town can assist the agencies in the coming year.
Councilman Bosco stated he and Councilmen Kiner and Nelson are on the Public Works Committee. He noted they’re reviewing that whole department to see where they can save and streamline, i.e., doing more in-house and different ways of operating to cut costs.
Councilman Kiner stated the Public Works Committee has been meeting regularly, and this is a very productive committee.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9658 adopted 9-0-0.
Ms. Nenni stated she has been reviewing the tax collection procedures with a special focus on the delinquency taxes. She noted the Town does have a very good tax collection rate of 97%. She stated the amount of taxes that are delinquent amounts to about $2.7 million dollars, and that represents about 225 people. She noted she has been looking at ways to improve this process.
*i.e. Human Services Advisory Committee
Ms. Nenni recommended sending out notices on a regular basis to delinquent taxpayers. She noted they should also get on a regular course of action as concerns tax lien sales. She stated she also looked at the ordinances and statutes that are in place that govern the policies for delinquent taxes. She noted she found that the Council passed an ordinance a few years ago that states they can’t pursue delinquent taxes until they are delinquent for three years. She stated by statute, taxes are delinquent the day after they’re due. She noted if they have a firm policy in place, and they say they will start pursuing these delinquencies immediately, and they show they’re having a tax sale every year, it might encourage taxpayers to pay their taxes if they know the Town is serious.
Attorney Deneen stated there are four outstanding resolutions that the Council passed in the past, and a couple of them were revised in February, 2006. He noted there are some areas where this is fairly restrictive in terms of having to wait three years, or in other cases the resolutions themselves spell out what the payment plan has to be. He stated he’s still in the process of understanding how this came to be. He noted he has been working with the Finance Director to come up with some different ideas.
Councilman Ragno stated his belief it they’re more aggressive up front, it will improve the Town’s posture, and when the Council sets the budget, hopefully they’ll have additional revenues and won’t have to raise taxes. He feels this is a very positive step.
Councilman Ragno stated when these accounts do go delinquent, he wants to be sure the Town is actually filing leans against these properties as they become delinquent. He noted he wants to be sure the Town is preserving its lien status on such properties so that if they are sold, the Town does get paid.
Attorney Deneen stated municipal tax liens always have a priority over just about everything. He noted he’s not sure the liens are regularly filed. He stated in most municipalities they’re normally filed after one year has lapsed. He noted he will check with both the Tax Collector and Town Clerk as to where that stands. He pointed out the priority of the debt isn’t extinguished because it’s not recorded immediately.
Councilman Edgar questioned if there’s anyone that’s 15 years delinquent, and if so, is the Town in foreclosure on those properties. If not, why not. Ms. Nenni stated she’s not aware that they’re actually in the foreclosure process on any properties. Mr. Coppler stated he can think of only one individual that’s 15 years delinquent, and that individual is on a payment plan of some type.
Attorney Deneen stated the wording in the resolution should be tightened up as concerns tax foreclosures or tax sales.
Councilman Edgar questioned if payments are sufficient so that a year is paid up. He noted if not, by law, after 15 years, a year drops off and the taxes can’t be collected. Attorney Deneen noted he will look into this.
Councilman Edgar raised the possibility of the marshals going out to collect some of these taxes. Ms. Nenni stated that’s an option they need to look at and something they should consider.
Councilman Edgar questioned if there’s such a thing as a suspense list, and Ms. Nenni responded yes, and noted those are the taxes that the Tax Collector says are uncollectible.
Councilman Edgar questioned if the Council can have a copy of the suspense list, and Ms. Nenni responded yes.
Councilman Mangini stated she wants the Town to remain compassionate and at the same time have a good, solid policy.
Councilman Lee stated his impression they should look at arrangements that define the boundaries of what payment plans are and also what it means to be current in those plans.
Attorney Deneen stated his belief they have to try to craft something that allows the Tax Collector to move forward in an appropriate manner.
Councilman Lee questioned if the Council can be informed if a party comes in to make a payment plan as to whether that property is still being liened at the appropriate time.
Councilman Edgar questioned when the liens are placed, and Ms. Nenni stated she’s not sure. Councilman Edgar noted he’d like an answer to this question.
Councilman Edgar questioned if the Town’s liens are secondary to a bank mortgage, and Attorney Deneen responded no, the Town has priority. Ms. Nenni stated even if a lien hasn’t been filed, the Town is still first in the payoff in the event of a transfer.
Councilman Edgar questioned whether all the delinquent accounts can be updated and the Council informed if there are liens on all of them. Ms. Nenni responded yes.
Councilman Dumont questioned what constitutes an uncollectable account. Ms. Nenni responded if it’s been outstanding for 15 years, if there’s been a bankruptcy or if they’ve gone out of business.
Councilman Dumont agreed they need to move forward when they first become delinquent rather than waiting three years. She noted she would like to be more aggressive in a humane way.
Councilman Ragno agreed with Councilman Dumont. He stated his belief it’s easier to rectify a situation early on. He went on to note a lot of developments are incorporated businesses. He questioned if the Town is closing the loop on them when a development is concluded. Mr. Coppler stated those currently delinquent seem to be within the 1989 to 1999 time frame. He noted he’s unsure what the circumstances were at that point in time. He stated hopefully they’re doing a better job today making sure that open space that’s supposed to be deeded over to the Town is being done.
Councilman Ragno referred to incorporated businesses or individuals on the tax delinquency list and suggested not contracting with those businesses or withholding non-critical services.
Councilman Dumont suggested they have a cross-reference list of the people who are very delinquent, and the ones who frequently ask Town Hall for certain services. She noted this might be a good avenue to keep them in check.
Chairman Kaupin referred to the suspense list and questioned if that removes it from the collectible side of the ledger. He questioned if that property is sold or the business returns, does the Town still have the right to collect those taxes. Mr. Coppler responded that’s correct and noted the Town still has liens on those properties.
Chairman Kaupin stated he has been asked if the Town can place restrictions on new development if a company owes back taxes. He requested the Town Attorney look into the possibility of preventing such a developer from putting forward a P&Z or Wetlands application on a new development unless they’re up-to-date on their tax payments.
Chairman Kaupin questioned what the Finance Director recommends to get caught up and current, or is she waiting for the review of the ordinances so that Council sets direction. Ms. Nenni recommended examining the list and do an aging of the list so that they can review it annually. She proposed having a tax sale on an annual basis.
Mr. Coppler raised the question of whether it’s humane to let people become three years in arrears. He stated his belief there are ways to address this so that not only are people paying what’s owed from the past, but they’re also current.
Chairman Kaupin suggested having the General Government Committee, consisting of Councilmen Ragno, Edgar and himself, to work with the Town Manager in providing a clear direction and changing the existing codes on the residential piece to make sure they’re all on the same page.
Chairman Kaupin questioned if the list that was distributed in December has been posted on the website. Mr. Coppler explained what’s on the website is tied directly into the tax package, therefore, it’s not as detailed as the report before the Council.
Chairman Kaupin questioned how often they would send out notices. Ms. Nenni stated taxpayers get a notice twice a year. Chairman Kaupin noted those notices don’t state the amount. Ms. Nenni stated that can be fixed. Mr. Coppler stated the bills can detail the number of years delinquent and the total amount due.
Councilman Ragno agreed in that the bill should indicate the principal and interest. He added they should also include what pending actions could happen.
Councilman Ragno stated if there’s a tax lien sale, homeowners have a one-year redemption period, therefore, there’s that year to make good on the taxes.
Councilman Ragno stated this could also be a revenue-generating thing for the Town if it’s a closed, sealed bid on the liens. Attorney Deneen stated any equity over and above the lien and the interest and fees goes to the next lien holder. He noted if the Town is packaging and selling a bunch of liens to a collection agency, there’s a separate statutory process for that. He went on to note if the Town brings a foreclosure sale, there will likely be some equity over and above the taxes, and most likely that windfall would go to the homeowner.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9659 adopted 9-0-0.
Item G. remained tabled.
There were no consent agenda items.
There were no Town Council or Town Manager appointments.
Item D. remained on the agenda.
RESOLUTION #9660 by Councilman Ragno, seconded by Councilman Lee.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: Fund Transfer Capital Fund $480,700.00
FROM: General Fund Balance $480,700.00
TO: Solid Waste Equipment $480,700.00
Tipper Barrels
FROM: General Fund $480,700.00
I hereby certify the amount of $480,700.00 is available from General Fund Balance as of January 31, 2008.
/s/ Lynn Nenni, Director of Finance
Mr. Coppler stated this was the best price available in terms of all the different bids that were available.
He stated under this bid, the 96-gallon tipper barrel will cost $59, and those will be available within four weeks of placing the order. The Town currently charges $50 for this barrel, therefore, the Town is subsidizing that purchase by $9.00.
He noted the middle-sized barrel is 64 gallons, and if they were to purchase that barrel from this bid, it would cost $56. He explained the problem with this size is that there’s an eight to twelve week delivery time because these are deemed to be special orders. He noted they did not want to take the chance of not having them available for the first collection.
He stated the smaller container is a 38 gallon tipper barrel and will cost the Town $53.00 each, and that barrel has a four-week delivery time. He noted the smallest container is a 35 gallon tipper barrel, which would cost $50.00.
Councilman Mangini questioned if she supports this resolution, does that mean she would be supporting purchasing the tipper barrels and then charging the residents. Mr. Coppler responded no and explained the Town has to purchase the barrels and they need the money in place so they can go out and buy them.
Councilman Mangini stated she’s still opposed and will remain opposed to the Town forcing residents to pay for the tipper barrels.
Discussion followed regarding the logistics of this transfer.
Councilman Edgar stated the certification should show the total amount, not half the amount. Chairman Kaupin stated there probably should be two certification lines because there’s $480,700.00 available in General Fund Balance, and then that $480,700.00 becomes available in General Fund Transfer.
Mr. Coppler stated this could have been done in two resolutions. He noted the net effect is that they’re only moving $480,700.00.
Chairman Kaupin suggested in the future they not do two-step transfers. He stated his belief people understand the intent. Councilman Edgar noted this is very confusing to the general public.
Councilman Lee stated they talked about whether or not the municipality was going to sell the 64-gallon barrel. He noted he wants to be sure it’s clear that a 64-gallon barrel that meets the Town’s specifications is still acceptable for use. Mr. Coppler agreed and noted if a person goes out and purchases a tipper barrel, and it has the appropriate features that allow the Town to mechanically lift it, it’s perfectly acceptable.
Councilman Lee questioned whether the tipper barrels will be available at the transfer station or anywhere else where a resident can cash and carry a barrel. Mr. Coppler stated they’re still working on that.
Councilman Dumont questioned the price on the 48-gallon barrel. Mr. Coppler stated his belief it’s $45 for the resident.
Councilman Crowley clarified that the only tipper barrels being guaranteed are the ones purchased from the Town, and Mr. Coppler responded that’s correct. He went on to note if people purchase a cheaper version of the Town’s tipper barrel, and the wheels fall off and there’s no abuse from the Town, the Town will not repair that barrel or provide a reimbursement. He stated his belief this is a good deal from the Town, unless someone is purchasing a used barrel. He noted if a person was to go out and buy the same barrel, it would be more costly.
Councilman Kiner stated he recognizes this as the first step of charging each family for the tipper barrel, therefore, he will not support this.
Chairman Kaupin stated one person asked if these barrels come in a different color, i.e., blue, and Mr. Coppler indicated he could check on this.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9660 adopted 7-2-0, with Councilmen Edgar and Kiner voting against the resolution.
Referring to Page 17, Section 4-12, Councilman Dumont requested clarification on “Cafeteria Benefit Plan”.
Mr. Vindigni explained the Cafeteria Benefit Plan was established to allow for employees to contribute 3% which could go toward dependent care or some of the other pre-tax eligible benefits, i.e., medical care reimbursement.
Referring to Page 17, Section 5-1, Councilman Dumont noted this should read, “must punch out no more than 5 minutes before the end of the shift”.
Councilman Ragno referred to the first two pages and noted they’re not labeled and they’re not part of the Table of Contents. He suggested these be included in the Table of Contents and numbered. Mr. Coppler stated that will be part of a cover letter from the Town Manager.
Referring to Page 9, Councilman Ragno stated his belief they need to indicate the effective revision date.
Councilman Ragno stated if this is a control document utilized by all the departments, they need to make sure that all the departments are being issued the same thing.
Referring to the definitions on Page 11, “Charter”, Councilman Edgar pointed out that date should be November 11, 1964.
Referring to Page 12, “Part-time Employee”, Councilman Edgar stated his belief State law says under 20 hours. Attorney Deneen stated under 20 hours generally refers to the eligibility for an individual to be unionized. He noted he will look into this.
Chairman Kaupin questioned if there will be a sign off sheet that goes into every employee’s personnel file to show they’ve received this document. Mr. Coppler stated that is what they plan to do.
Mr. Coppler stated Mr. Sheridan is looking for consequences to behavior, and that may be a different document than this, i.e., the Code of Ethics. Chairman Kaupin suggested relaying this to the Ethics Commission.
As concerns Appendix A, Chairman Kaupin noted the Town Attorney and Town Manager aren’t listed. He questioned whether they should be listed. Attorney Deneen indicated he’d check into this.
Councilman Mangini stated her interpretation of this manual is more of a personnel issue. She stated she doesn’t believe the Council has any business picking apart personnel issues. She stated her impression a department head or Town Manager addresses situations where an employee isn’t doing their job or behaving appropriately. Mr. Coppler stated they’re trying to produce a document that the Council is comfortable with. He noted in the end the Town Council is held accountable for what Town staff does as public employees, whether it be good or bad. He stated the Town Council should be able to say what they hold dear and what they want in place to be sure the organization is reflective of what the Council wants to do. He stated his belief the Council does have a role in reviewing this to be sure staff is doing what they want. He noted this is an issue to Mr. Sheridan and other residents because they don’t necessarily believe the Town is doing everything to the best of their ability at this time. He noted this is a matter of confidence in what they do and how they do it.
Councilman Mangini stated she doesn’t want the Town Council micro-managing the departments.
Councilman Lee stated he is glad to see this document, and he feels this is informative and helpful for the public as well. He noted there may be some small details that will need to be fleshed out, but he feels they’re headed in the right direction.
Councilman Dumont stated her belief this is a good document, and she feels it’s important to have this in writing. She added she appreciates having the opportunity to review this and make comments.
Referring to Page 18, Section 5-2-e., “Administrative Leave”, Councilman Dumont stated she can understand how everyone would get days leaves in coordination with how many hours that they’ve put in overtime. She stated her belief perhaps the schedule at the bottom of this section should be written a little differently since it’s a little confusing. Mr. Coppler noted this could be clarified.
Councilman Crowley stated his understanding the Police Department has a policy in place already. He questioned if that’s just a department policy or is it a Town policy. Mr. Coppler stated that’s the department’s standard operating procedures. Councilman Crowley questioned whether each one of the Town departments has its own policy, and Mr. Coppler stated his belief there are other policies, but they’re not as comprehensive as the policy for the police department. Councilman Crowley stated he wants to be sure the department policies coincide with the Town’s policies.
Councilman Crowley questioned whether the Town Manager and Town Attorney should be part of this since they’re contract employees. Attorney Deneen stated he will confirm this. He went on to note that under the Charter, the Town Manager and he are not because they’re direct appointees by the Town Council. Mr. Coppler added his belief his contract is worded that he will adhere to all the policies and procedures of the Town.
Councilman Ragno expressed his appreciation for including the Council in the review of this document. He referred to page 40, Section 11-12-e. and stated his belief he’s not sure whether the word “Training” should be included. He suggested just “Military Leave”, which relates to employees who are ordered to active duty for military service. He pointed out there’s a distinction – a person could be doing an annual two-week duty for training, or the case where a person is ordered to active duty, i.e., Iraq. He noted a whole different set of rights kick in, therefore, the difference needs to be specified.
Councilman Ragno suggested incorporating a paragraph within this document as concerns the use of cell phones in Town-owned vehicles, unless specifically exempted by State law, i.e., police, fire or EMS. Mr. Coppler stated perhaps this could fit into Article 20 which relates to computers/communication system use.
Councilman Edgar stated he would like this entire document reviewed by the Town Attorney to be sure it adheres to the Town Charter, particularly the issues and responsibilities of the Human Resource Director. He pointed out according to Charter, the Council sets policy, no one else. He stated it’s not clear in some instances that the union contract takes preference over this if it’s bargained. He noted anything here that effects working conditions of any of the union employees is bargainable. He stated his understanding the Town Attorney is quite familiar with labor law, and he would like him to look at this. He went on to state he will not be voting for this in its present condition.
Mr. Coppler stated Attorney Deneen has not yet had the opportunity to review this whole document because he’s trying to get this document to the point where the Town Attorney has to review it just once.
Councilman Kiner referred to Page 21, Section 6-1-g and noted instead of “race”, it should read “ethnicity”.
Referring to Page 10, Section 1-9, Councilman Dumont noted this whole section states they are not going against union contracts or bargaining agreements.
Chairman Kaupin stated if Council members have additional questions about this document, they should forward those to Mr. Coppler and Attorney Deneen so that answers can be presented at the next meeting.
Items G. through M. remained on the agenda.
There were no Consent Agenda items.
The appointment to the Prison/Town Liaison Committee will appear under New Business on the next Regular Meeting of the Town Council.
There were no Town Manager appointments.
Chairman Kaupin requested the inclusion of the alternate position for the Loan Review Committee under New Business for the next meeting.
Chairman Kaupin stated in following the Town’s naming policy, they’ve received a request to name the baseball field located behind Prudence Crandall School to honor Richard Askin, the former Principal of that school. He noted the policy requires an opportunity for any naming suggestions to come forward, therefore, if there are other naming suggestions for that field, they should come forward to the Town Council prior to the next meeting. He stated at that time they can consider the request of the Thompsonville Little League and anything else that might come forward.
P & L Claim Water Main Break $100,000.00
I hereby certify the amount of $100,000.00 is available from Account #235-01-2008-361-5301-000-00 as of January 22, 2008.
Councilman Crowley questioned what recourse does the Town have to get this money back. Mr. Coppler stated it wouldn’t actually be the Town that would have the recourse, but rather it would be CIRMA, and they’re looking at the cause of the water line break.
Chairman Kaupin questioned if the Town has this money, and Mr. Coppler stated this is an advance from CIRMA.
Councilman Crowley questioned the Town’s liability for this whole issue. Mr. Coppler stated $2.5 million dollars has been put aside for claims on this. He noted he’s not sure if they’ve come up yet with the final number as to where the Town stands on this.
Councilman Crowley stated teachers brought personal supplies into the school to help educate the students, and they lost items. He noted a lot of students also lost items within their lockers. He felt it came across as cold to tell these people to contact their homeowner’s insurance. He pointed out most 16-year olds don’t have homeowner’s insurance, therefore, their parents would have to claim on their homeowners. He added teachers are bringing supplies to help out with the educational process, and they’re being told to contact their homeowner’s insurance, which can cause an increase in their premium. He questioned who set that policy. Mr. Coppler stated his belief CIRMA will cover only certain things, and private property may not be covered under that insurance. He added he would have to verify this. He pointed out the insurance is for town-owned property.
Councilman Crowley questioned what the loss is to the students and teachers, and Mr. Coppler stated he does not have that information at this time. Councilman Crowley stated he would like that information.
Councilman Lee agreed with Councilman Crowley. He noted the value of these items aren’t probably worth the deductible on homeowner’s insurance. He stated since this doesn’t involve a large group of people, he’s hoping that through the Superintendent of Schools, they can gather a list of those items lost, and those people can make claims through their Principal.
Councilman Bosco questioned who will pay for the transformers that exploded during the sanding of the floor. Mr. Coppler stated he’s unsure where that falls within the liability. He noted he will check into that.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9662 adopted 9-0-0.
RESOLUTION #9663 by Councilman Ragno, seconded by Councilman Lee.
TO: Accounts per attached $32,783
FROM: General Fund Transfers
Per attached $32,783
I hereby certify the amount of $32,783 is available from Account # (attached) as of January 17, 2008.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9663 adopted 9-0-0.
RESOLUTION #9664 by Councilman Ragno, seconded by Councilman Kiner.
TO: Accounts per attached $449,524
FROM: General Fund Balance $449,524
I hereby certify the amount of $449,524 is available from Account (General Fund Balance) as of January 17, 2008.
Mr. Coppler stated as part of the early retirement program, the Town is paying out 120 days if an employee has up to 120 sick days plus any vacation accrual. He noted that although it’s painful to write a check for this amount, it’s actually a savings when looking at the long-term costs.
Councilman Edgar referred to the last item under the accounts, and noted it shows a transfer to Social Services of $32,783, and that’s the same amount as the resolution they just passed. He questioned if they’re doing this twice. Mr. Coppler responded no and explained that because they’re appropriating the money from the Undesignated Fund Balance, they had to transfer that money to Social Services to be able to pay out the actual transfer.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9664 adopted 9-0-0.
RESOLUTION #9665 by Councilman Mangini, seconded by Councilman Dumont.
TO: Early Retirement Incentive $170,000
FICA $ 10,540
Medicare Taxes $ 2,465
FROM: Fund Transfers $183,005
I hereby certify the amount of $183,005.00 is available from Account #8030-930 as of January 8, 2008.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9665 adopted 9-0-0.
RESOLUTION #9666 by Councilman Ragno, seconded by Councilman Mangini.
RESOLVED, that the Enfield Town Council authorizes the Town Manager to execute a license agreement with the State of Connecticut Department of Corrections for use of the DOC Firing Range.
Chairman Kaupin stated the Enfield Police use two firing ranges for practice, and with this resolution, they can use the DOC firing range. He noted if anyone wishes to tour the Enfield firing range, they should contact the Chief of Police.
Councilman Edgar stated the State’s range is for pistols, and anything above pistols has to go to the Town range.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9666 adopted 9-0-0.
Councilman Edgar pointed out if they accept Item M., they’re accepting the job descriptions.
Mr. Coppler stated since they’re also changing the position description, it might also be wise to get a motion to adopt the position descriptions.
MOTION #9667 by Councilman Mangini, seconded by Councilman Ragno to accept the job descriptions of Secretary I and Assistant Director of Social Services/Grants Manager.
Councilman Edgar stated the prior Social Service Director wrote all the grants herself and did a very good job of it. He added he fully expects that when the Council approves the ten hours, eventually there will be a request for a full-time position.
Councilman Mangini voiced her support of these positions and the funding for these positions. She commended Pam Brown for doing a super job with the Social Services Department, and she believes Ms. Brown could certainly use some extra help.
Chairman Kaupin stated at the leadership meeting, they asked the Town Manager the justification for this change, and this is the Town Manager’s attempt to pull in a grant writer and really go after any tax dollar or general fund contribution in Social Services to be paid for by grants. He voiced his support of this and stated his feeling this is a step in the right direction.
Upon a ROLL-CALL vote being taken, the Chair declared MOTION #9667 adopted 8-1-0, with Councilman Edgar voting against the motion.
RESOLUTION #9668 by Councilman Dumont, seconded by Councilman Kiner.
TO: Social Services Administration
Salaries Full time: $13,750
Salaries Part time $ 1,939
Medical/Dental $ 4,000
Life Insurance $ 100
Social Security $ 978
Medicare $ 228
FROM: Neighborhood Services
Salaries Full time $18,910
Social Services Administration
Other Professional Services $ 2,090
I hereby certify the amount of $18,910 is available from account 4600-110 and $2,090 is available from account 4100-339 as of January 29, 2008.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9668 adopted 8-1-0, with Councilman Edgar voting against the resolution.
RESOLVED, that Town Manager, Matthew W. Coppler, is empowered to enter into and amend contractual instruments in the name and on behalf of the Town of Enfield with the
Department of Social Services of the State of Connecticut for Child Day Care Program 01-01-2008 thru 12-31-2008 049-CDC-37 if such an agreement is offered and to have the corporate seal affixed to all documents required as a part of any offered agreement.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9669 adopted 9-0-0.
RESOLUTION #9670 by Councilman Mangini, seconded by Councilman Lee.
RESOLVED, that the Enfield Town Council does hereby authorize the Town Attorney, Kevin M. Deneen, to settle the outstanding tax assessment appeals in the following actions:
FRESHWATER POND LIMITED PARTNERSHIP v. TOWN OF ENFIELD, Docket Number HHB-CV-07-4014658 S, the fair market value of the property
to be $3,040,000 and assessed value to be $2,128,000.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9670 adopted 9-0-0.
RESOLUTION #9671 by Councilman Dumont, seconded by Councilman Mangini.
WHEREAS, the Town Council has appointed Kevin M. Deneen as the Town Attorney; and
WHEREAS, as part of said appointment the Town Council has agreed to annually pay Attorney Deneen $55,000 for all duties as Town Attorney, plus $150.00 per hour for time spent in court; and
WHEREAS, the 2007-08 Budget has appropriated $50,562.00 for annual payment to the Town Attorney for services rendered;
NOW, THEREFORE, BE IT RESOLVED, that in accordance with Chapter V, Section 14 of the Town Charter, the compensation for the Town Attorney will be increased from $50,562 to $55,000 effective immediately and retroactive to January 7, 2008 and set $150.00 per hour for time spent in court.
Councilman Lee noted with this action the Council is basically reclassifying the role of a contract employee and not a municipal employee. He noted the savings from benefits associated with this position will fund this increase to a large degree.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9671 adopted 8-1-0, with Councilman Edgar voting against the resolution.
As concerns Personnel Rules and Procedures, Mr. Woods stated people need to have the right perception of the Town. He noted it definitely needs to be spelled out what will happen if someone doesn’t do their job. He stated one thing he has been fighting for in Enfield is position management. He does not feel the Council is micro-managing things, but rather Town staff works for the Town Council, and the Town Council works for the taxpayers. He expressed his appreciation for the Council taking this stance. He went on to note that thought should be given as to why some programs are expanding. He feels there are things going on in the Enfield Library that have no business in the library, i.e., children sleepovers. He also feels Social Services is a very ambiguous area, and it’s his impression this is like a hiding place for monies. He feels they need to have control over all these things so that they have control over the budget.
Mark Griswold, 1 Scitico Street
Presented a petition from the property owners on Leary and Scitico Streets.
Mr. Griswold stated his belief there are only two options, either closure or a one-way street. He noted closure was fully reviewed and it was found inadequate. He stated residents urge the Council to look at the one-way option.
Chairman Kaupin suggested this be an item for discussion on an upcoming agenda.
Councilman Crowley questioned the status of the purchase of the streetlights. Mr. Coppler noted he will check into this.
MOTION #9672 by Councilman Mangini, seconded by Councilman Ragno to adjourn.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9672 adopted 9-0-0, and the meeting stood adjourned at 10:33 p.m.
Appended to minutes of
02/04/08 Regular Town Council Meeting
Town of Enfield
Request for Transfer of Funds
To Accounts From Account
220-4120-110 Full Time Salaries 5,911 220-4120-18010 General Fund Transfer 6,364
220-4120-220 FICA 367 220-4320-18010 General Fund Transfer 10,338
220-4120-221 Medicare 86 220-4600-18010 General Fund Transfer 16,081
220-4320-110 Full Time Salaries 9,602
220-4320-220 FICA 596
220-4320-221 Medicare 140
220-4600-110 Full Time Salaries 14,937
220-4600-220 FICA 927
220-4600-221 Medicare 217
100-1210-110 Full Time Salaries 72,737 General Fund Balance 449,524
100-1210-220 FICA 4,078
100-1210-221 Medicare 1,055
100-1800-110 Full Time Salaries 2,135
100-1800-220 FICA 133
100-1800-221 Medicare 31
100-1810-110 Full Time Salaries 57,217
100-1810-220 FICA 3,548
100-1810-221 Medicare 830
100-1830-110 Full Time Salaries 47,718
100-1830-220 FICA 2,959
100-1830-221 Medicare 692
100-2100-110 Full Time Salaries 18,145
100-2100-220 FICA 1,125
100-2100-221 Medicare 264
100-3300-110 Full Time Salaries 52,968
100-3300-220 FICA 3,284
100-3300-221 Medicare 769
100-3700-110 Full Time Salaries 83,263
100-3700-220 FICA 5,163
100-3700-221 Medicare 1,208
100-3900-110 Full Time Salaries 30,166
100-3900-220 FICA 3,089
100-3900-221 Medicare 438
100-5100-110 Full Time Salaries 22,039
100-5100-220 FICA 1,367
100-5100-221 Medicare 320
100-8030-930 Transfer to Social Serv 32,783