ENFIELD TOWN COUNCIL
MINUTES OF A REGULAR MEETING
MONDAY, APRIL 7, 2008
Before the Regular Meeting was called to order, two proclamations were presented:
The Regular Meeting of the Enfield Town Council was called to order by Chairman Kaupin in the Council Chambers of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Monday, April 7, 2008. The meeting was called to order at 7:00 p.m.
PRAYER – The Prayer was given by Councilman Nelson.
PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was said.
ROLL-CALL – Present were Councilmen Bosco, Crowley, Dumont, Edgar, Jones, Kaupin, Kiner, Lee, Mangini, Nelson and Ragno. Also present were Town Manager, Matthew Coppler; Assistant Town Manager, Daniel Vindigni; Town Clerk, Suzanne Olechnicki; Town Attorney, Kevin Deneen; Director of Social Services, Pam Brown; Director of Public Works, Pia Hawkes; Director of Finance, Lynn Nenni; Director of Planning, Jose Giner; GIS Project Manager, Robert Sperrazza; Director of Community Development, Peter Bryanton; Chief of Police, Carl Sferrazza and Deputy Chief of Police, Anjo Timmerman.
Chairman Kaupin made the fire evacuation announcement.
MOTION #9741 by Councilman Mangini, seconded by Councilman Nelson to accept the minutes of the March 17, 2008 Regular Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9741 adopted 9-0-2, with Councilmen Jones and Ragno abstaining.
Present for this discussion were Director of Community Development, Peter Bryanton, and Chairman of the Enfield Revitalization Committee, Darrin Lamore.
Mr. Bryanton distributed a handout regarding the Certified Local Government Program (CLGP). The CLGP is a federal program administered by the National Parks Service in conjunction with the State Historic Preservation Office. He explained it’s designed to promote and assist local historic preservation efforts, and it helps municipalities strengthen their historic preservation efforts and intergovernmental coordination. He noted it also provides funding support and incentives to make historic preservation financially feasible.
Mr. Bryanton stated historic preservation is a high priority for the Revitalization Committee. He noted they concentrate on Thompsonville, Hazardville and other places where they have significant resources. He pointed out this item has been on their agenda for several years, and they believe now is a good time to apply for Local Government status. He stated the Planning Department staff has been in contact with the State Historic Preservation Office about the possibility of applying for this. He noted this status would provide for funding and technical assistance. He pointed out historic properties contribute to community character and a sense of place, which enhances the desirability of homeowners and investors. He noted if they want to make this community a place where people want to come, they need to invest in their historic resources.
Councilman Ragno questioned how this would impact what they’re trying to do with the development of a railroad station, and Mr. Bryanton stated funding sources dictate what can and cannot be done on historic structures, and funding structures determine whether or not a building can be torn down.
Councilman Mangini questioned if there are any special projects, and Mr. Bryanton responded anything that the Town would put money into or what they would obtain money for, i.e., the Higgins building or renovations at 100 High Street.
Councilman Lee pointed out that this is the first time in a long time that the State Historic Commission has non-matching grants, and the awards are substantial.
Councilman Edgar questioned whether a structure such as the Parson’s house would be eligible, and Mr. Bryanton responded yes.
Chairman Kaupin stated there will be a resolution at the next regular meeting of the Council to address this item.
Sean Kennedy from the Enfield Beautification Committee spoke about the upcoming Clean Sweep event. He noted 180 volunteers have been gathered to put on this event. He expressed appreciation to Councilmen Kaupin, Kiner and Lee for their participation in this event. He urged everyone to participate in this event scheduled for April 19th. He stated they have teams of ten looking for leaders to help clean up their streets, and these teams will be sent to hotspots which will be in walking distance of their house. He noted there will be a party on the Town Green afterwards.
Chairman Kaupin questioned the start time for Clean Sweep, and Mr. Kennedy responded 8:00 a.m., and people can meet at their local schools.
Councilman Mangini stated she would like to make a contribution since she will be away.
Jack Sheridan, 7 Buchanan Road
Stated he did a spreadsheet based on the new teachers’ contract. He noted a teacher with a Bachelor’s Degree starts at $42,468, and at the end of the three-year contract, that person is earning $48,036, and if that person continued on to the 12th step, the salary would be $76,845. He pointed out that’s a 71.89% increase over a 12-year period. He noted the increase over a 12-year period for a Master’s Degree is 72.66%. He questioned if any taxpayer who is paying for these increases is getting comparable increases in their own salary.
Mr. Sheridan urged the Council to look very closely at the budget because he feels there’s a lot of fat in the budget. He pointed out many people are trying to pay their bills and make ends meet.
Charles Woods, 11 Westerly Drive
Commended the Town Manager for the cut he made in the school budget.
Mr. Woods stated his belief people should be able to vote on their own budget, and he feels the Charter should have this provision. He noted when he was on the Budget Advisory Committee for the school system, none of the Committee’s suggestions were implemented, and the Board of Education’s excuse was that the Town Council gives them what they request. He went on to state his belief someone should really look at the cost of No Child Left Behind. He pointed out there are other towns that refuse to do some of the things that are in the No Child Left Behind program. He feels someone should look at what this program costs the Town and see what can be eliminated. He went on to state that because of the effect that this program has on teaching, there are students who can’t compete at the college level since they’re not being taught the subjects that students are being taught in other towns or states.
Mr. Woods suggested perhaps they should contract out the school system so they don’t have to deal with teachers, but rather with the company that runs everything. He feels someone has to bring the unions back to earth so they start worrying about whether the students get a good education rather than how much money and benefits they get.
Mr. Woods stated the schools will be asking for an increase in utilities. He noted rather than giving all the money they want for utilities, they should be giving them some money for their utilities and retain a fund at the Town so that if the school system’s utilities exceed whatever was given them, they can feed into that so that the Town controls the cost.
He stated a lot of people are against audits. He pointed out audits work two ways – if something is being done wrong, it’s corrected, however, if something is being done right, it certifies things are being done right.
Rob Stefanik, 12 Montclair Avenue
Stated there will be a Puppy Pride event, and all dogs are welcome. This event is scheduled for May 31st. He noted there will be contests throughout the day for dogs and their owners. He stated they’re looking for judges for this event and also looking for local businesses to help sponsor this event. He noted more information is available at www.enfielddogpark.com He stated this event will take place at the Moose Lodge on South Road. He added donations can be made as well.
Mr. Stefanik stated they recently had an event at the Tractor Supply Company and they handed out hand-made treats for dogs and humans and they raised a lot of money for the park. He noted they collected donations for the Enfield Animal Shelter. He stated they also held an event at Jimmy’s Pub. He stated they’re helping out with the rabies clinic on June 7th. He suggested the rabies clinic be held somewhere else other than the Jablonski center since it’s rather dirty, i.e., oil spills.
Margaret Jedziniak, 232 Abbe Road
Stated taxpayers deserve a closer look at the teachers’ contract. She added her belief the Town Council should also take a closer look at this contract. She noted in the last five years, their benefits have gone up over $3 million dollars. She pointed out it’s the benefits that are burdening the taxpayers. She noted they have 15 days sick leave, five days personal leave, and they also have days off to attend conferences, and this is with full pay. She added some teachers also receive stipends for department chair positions.
Ms. Jedziniak pointed out it’s being predicted there will be dropping enrollment in the coming years.
William St. George, 15 Enfield Terrace Ext.
Stated his belief contract performance for actual performance and incentive compensation for professionals does tend to promote competence.
Mr. St. George stated the rent calculation used by the Enfield Housing Authority is a highly secretive process. He noted last year he asked specific questions about how they calculated income on his qualified pension and was told they computed income based on the percentage rate. He stated two times in the past year he specifically asked the Housing Authority if he made withdrawals, would they be counted as income since they were already computing income based on the percentage. He noted another question he asked throughout the year is whether there’s a maximum rent, and he was told there is not a maximum rent.
He stated another observation he has had is that the Housing Authority is routinely violating some fundamental rights of the tenants, particularly the right to privacy and due process. He noted he offered to provide his 1099 Form on his pension plan withdrawals, and the Housing Authority refused that and said he needed to give them the whole history over the whole lifetime of the pension plan, along with his deposits and withdrawals. He stated his belief this is very invasive, and their calculation would have been incorrect. He noted in the system of due process, he has a right to present information that proves his innocence.
Mrs. Collins, the Hazardville Section
Stated she’s glad to hear the Social Services Department won’t be renting space for its offices.
Referring to the Clean Sweep event, Mrs. Collins stated her hope that some cleaning will be done beyond the fence on her property in Powder Hollow.
Questioned the value of nine counselors in the school system.
As concerns the dog park proposal, Mr. Woods questioned whether they’ll be able to keep Massachusetts dog owners out of this park. He pointed out Massachusetts dog owners are bringing their pets to Powder Hollow and leaving their messes behind. He noted the Health Department should be involved in approving dog parks.
Councilman Mangini encouraged people to remember the Loaves & Fishes and Enfield Food Shelf as they try to help less fortunate people.
Councilman Mangini stated she received several complaints about blight issues in the area of Windsor and Union Streets.
Councilman Mangini referred to home invasions and stated she would like the Police Department to work with the school system to do a seminar on safety for students, as well as for all residents. She noted there have been instances of door-to-door sales, and some of these people have no identification.
Councilman Bosco voiced his appreciation for the recycling signs.
Councilman Bosco requested a large pothole be addressed in the area of Steele Road and Edgewood Road. He noted there’s also a problem area in front of 71 Steele Road. He stated there is a stretch of Weymouth Road that needs attention.
Councilman Bosco stated he has been contacted by several people inquiring how they will get rid of their trash barrels.
Councilman Dumont stated she also appreciates the recycling signage.
Councilman Dumont stated she and Chairman Kaupin attended a nice event at the Prudence Crandall School where a plaque was presented in memory of Richard Askin.
Councilman Dumont stated an April 13th Leisure Committee meeting has been scheduled to address the issues regarding the proposed dog park. She noted after that meeting, they hope to have an update for the Council.
Councilman Dumont requested an update on the section of Booth Road that leads into Longmeadow.
Councilman Jones requested an update on Scitico Street.
Councilman Jones stated he and Councilmen Dumont and Kaupin attended a meeting at Town Hall regarding underage drinking. He thanked the people involved in putting this meeting together. He noted they talked about the action plan strategies being deployed throughout the community. He stated one was a local media campaign, increased activism and enforcement from the Police Department, community collaboration with the ultimate goal of reducing underage drinking. He noted if people are interested in more information, they can contact The Enfield Together Coalition at 253-6381 or go to the website – www.enfieldtogether.org. He stated at that event they also unveiled their new logo which was created by an Enfield High School student.
Councilman Jones stated Fermi Safe Graduation is hosting a pasta supper fundraiser on Tuesday, April 15th between 5:00 and 8:00 p.m. at the Country Diner. He noted tickets are $10 for adults and $5.00 for children 18 and under. He stated they’re also accepting donations for the Safe Graduation festivities on graduation night. He noted for more information, people can call Connie Provencher at 741-2415.
Councilman Lee stated recently the Development Services Committee met and this was a continuation of a discussion started about six weeks ago where the components of this group, which involves the Planning Department, the Economic and Community and Development Department, continued to update the Committee on a series of goals that they’re working on. He highlighted a few goals as follows:
· Planning for the entire process that goes along with the update to the Plan of Conservation and Development. This should be between a year and a year and a half effort that starts in the next couple months. One of their key sets of tasks also deals with implementing the Council goals as they relate to economic development in particular and the strategies and steps that this Council and the departments will be able to take over in the next year or so.
· The Thompsonville Revitalization Strategy component is getting refreshed. Peter Bryanton and the Revitalization Committee are taking some of the action steps and bringing them up-to-date with a comprehensive set of tasks that different facets of the community can move on.
· Staff is preparing for a meeting with the State Department of Economic and Community Development in the next few weeks, and the following strategy is being development: address the way Enfield currently receives CDBG funding through the Small Cities Grant based on some of the challenges they have with the more densely populated village areas and the fact that they’re working on the whole transit initiative and commuter oriented design. There is feeling within the Town and at Congressman Courtney’s level that Enfield might be ready to apply for a different level of CDBG funding through HUD. There has also been an update on the code enforcement effort that was launched last year and how that’s getting underway in the next few weeks with both the residential and open space properties on the target list.
· Continue to move forward to identify what it would take to make some of the remaining industrial land in Enfield shovel ready for sale and ultimate development.
Councilman Lee stated he attended last week’s Cultural Arts Committee meeting. He shared the following upcoming events:
Councilman Lee stated he had the pleasure of attending the Buzz Robotics fundraising dinner last week. He wished the entire Buzz team the best of luck at the national competition in Atlanta next week.
Councilman Crowley commended the Parks Department for doing a good job on the ball fields.
Councilman Crowley stated there was a recent house fire near his home. He commended Mr. Vindigni for helping four families find shelter.
Councilman Crowley suggested some signage in the area of the EMS station on Enfield Street so that ambulances can exit and enter more smoothly.
Councilman Crowley requested an update on the protective material for the fields.
Councilman Crowley commended the Chief of Police and the Public Safety Director who recently went to Washington, D.C. and got involved in a seminar on school violence. He noted they learned a lot about school violence prevention. He stated the whole Police Department is doing a great job and people in town are really proud of the whole department.
Councilman Nelson questioned whether the dog warden patrols Powder Hollow Park. He noted if not, is the dog warden allowed to patrol a state park to see if people are cleaning up after themselves.
Councilman Nelson stated the condition of Laughlin Road is atrocious.
Councilman Nelson stated everyone needs to take charge of their own rising utility costs, and he asked that all Council members consider this when going through this budget process. He noted they can’t use that as an excuse for raising taxes.
Councilman Nelson stated he doesn’t believe the Town Council has ever cut the Board of Education’s budget. He noted the Board gets an increase every single year, and the Council is just limiting that increase.
Councilman Nelson questioned whether there’s any way the Town can limit a resident who comes to the Town for a zone change or building permit, i.e., their taxes have to be current on the particular property for which they’re coming to the Town. He felt this would be a good way to collect back taxes. He requested an opinion on this.
Councilman Nelson stated he met with Eric Ryan from the American Legion/Maciolek Post 154. He noted Mr. Ryan shared a fundraiser ad book, and they’re looking for donations. He stated there will be a banquet on May 23rd, and the ticket cost is $25 per person. He noted Mr. Ryan can be contacted at 745-0771 or 841-6090. He highly commended the veterans in this organization for donating a lot of money to Enfield for ambulances. He noted they also donate money toward scholarships.
MOTION #9742 by Councilman Nelson, seconded by Councilman Ragno to move Items 14 E, H, I, J, K, L, M and N to Miscellaneous.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9742 adopted 11-0-0.
Chairman Kaupin stated he received mail from Nancy Wyman, the Comptroller for the State of Connecticut as concerns the Enhanced Municipal Employees’ Health Insurance Plan. He noted he will submit this to the Town Manager. He questioned whether this is something that Enfield can participate in. He stated his understanding towns could realize a 20% savings with this plan.
Chairman Kaupin stated during communications, Mr. St. George brought up the Enfield Housing Authority. He noted the Authority is a different governmental agency and perhaps Mr. St. George came before the Council just to let them know what his experiences are. He pointed out the Housing Authority has a commission of officials which have been appointed by the Town Council, and they can put him in touch with those officials. He encouraged Mr. St. George to use the Town Manager’s office if he requires some liaison help.
Chairman Kaupin stated the Council is beginning its budget deliberations. He noted they will be holding a Budget Community Conversation for the first time on Wednesday, April 9, 2008 at 7:00 p.m. at Central Library.
Chairman Kaupin stated there will be a joint meeting with the Board of Education to discuss the proposed budget on April 10th at 6:00 p.m. at Central Library.
Chairman Kaupin stated the Public Hearing for the budget has been scheduled for Wednesday, April 30th at 7:00 p.m. at the Senior Center on Elm Street.
Chairman Kaupin stated the proposed budget is posted on the Town’s website.
Chairman Kaupin stated last week, they had the second Mayor’s Advisory Council meeting and about 30 people attended. He noted this was a good dialog and he thanked everyone for participating. He stated one of the questions that came up had to do with No Child Left Behind. He noted Chairman of the Board of Education, Andre Greco, was present and he has already submitted a request into the Superintendent’s Office to get information from the school system on the funding the Town receives for this program, and if the Town weren’t to take that funding, what would the impact be on the school system. He pointed out there are a few communities that do refuse funding from No Child Left Behind, therefore, they’re not held to those standards. He stated when that information does come in, they’ll make sure Mr. Woods gets it.
Chairman Kaupin stated about two weeks ago, they held their first Enfield Forum for the Future meeting. He noted this is a combined effort through the Leadership of Greater Hartford, Mass Mutual and the William Casper Graustein Memorial Fund. He noted this brings together leaders from businesses, civic and religious organizations and education and local government. He pointed out they’ve moved from an initial meeting to the point where they’re scheduling sector meetings. He stated over the next month a group of around 30 business leaders will get together to talk about where they’d like to see Enfield in five years. He noted from the first of May to the end of May, the Council will be part of one of these exercises.
As concerns Mr. St. George’s comments, Mr. Coppler requested his phone number so they can discuss this matter. He noted he did talk with Scott Bertrand at the Housing Authority about this issue, and they will see what can be done.
Mr. Coppler stated they did hear back from the Hazardville Fire Department and they were in support of the new one-way concept for Scitico Road. He noted he’s not sure if they’ve heard back from the two businesses as yet. He stated they will be moving forward with the 8-24 with Planning and hopefully the Council can make a decision very shortly.
As concerns people getting rid of old trash barrels, Mr. Coppler suggested they turn it upside down next to the tipper barrel, and it will be collected.
Mr. Coppler stated on May 10, 2008, from 8:00 a.m. to 1:00 p.m. at the Moody Road Public Works facility, the Town will be hosting the residential hazardous waste collection.
Mr. Coppler stated the Council has before them the Comprehensive Annual Financial Report. He noted this will also become available for the public. He stated they’re trying to get the auditing firm scheduled to come before the Council for this report.
Mr. Vindigni provided an update on the code enforcement team concept they’ve been working on. He noted for the past month and a half, they’ve had a work team meeting on a weekly basis. He stated this team consists of representatives from zoning enforcement, building official, fire marshal, the Deputy Police Chief, the Town Attorney, Community Development, Health District, Town Planner and himself. He stated they’ve been identifying properties where there have been complaints or issues, and they’ve been contacting property owners about issues and provided them with an opportunity to meet and let them know their conditions are in violation of various aspects of either the blight ordinance, health code, building code or the junk motor vehicle ordinance. He noted in those cases where property owners haven’t showed up, a citation letter has been sent. He stated they have addresses in the Thompsonville area that they’re focusing on at this time and doing follow up to see if they can first get the owner to respond, but if not, they go forward with enforcement action.
Mr. Vindigni stated they’re also looking at trying to prevent, under the State enabling legislation, the approval of a building permit if there are delinquent property taxes.
Mr. Coppler stated if they have to go to court in any of these instances, they want to be sure they’ve done all the due diligence necessary to be successful and win. He noted they’re hoping to address the blight issue across the whole town.
Mr. Coppler stated there are staff members present this evening who have items later on the agenda.
Ms. Brown stated this is a state-wide public awareness effort and its purpose is to promote charitable giving through wills and estate planning. She noted there is a resolution asking the Town Council to endorse “Leave a Legacy Connecticut” to encourage citizens of Enfield to support charitable organizations. She noted they’re hoping that over time this will increase income and support for Social Services that are provided by the Town of Enfield and to help make them more self-supporting. She noted this is run by a non-profit group called The Planned Giving Group. She stated this non-profit group raises its money through private donations and through providing training to people who are professionals in planned giving.
Councilman Mangini stated her belief this is a great program, and she supports it.
Councilman Lee questioned if the program will be exclusively used to solicit donations for the Town of Enfield or any registered non-profit in the community. Ms. Brown stated the information they receive will be very generic. She noted she will be distributing it to encourage contributions to the Town of Enfield, however, someone could take that booklet and be inspired to give to a different charity. She noted they can also put on the brochure that the Town is part of the Leave a Legacy Connecticut, which would directly encourage people to give to the Town.
Councilman Lee questioned how well-defined are the policies or financial controls that currently deal with large gifts or bequests to the Town. Mr. Coppler stated his belief the Finance Department can handle this type of bookkeeping.
Councilman Lee stated he’s a little uneasy having a fundraising effort going on through the Town of Enfield. He noted he’d rather see these types of activities isolated within some of the 501C3’s that have an independent board of directors where they have their own financial and campaign related goals whereas the operating income of the agency is separate. He stated he would be more comfortable voting on this if he had a clearer understanding about the different ways the Town currently audits or works with the separate non profit ride alongs of agencies.
Councilman Crowley questioned if the Town is capable of handling donations for specific programs, i.e., Dial-A-Ride. Mr. Coppler stated they would set up a special account for that purpose.
Councilman Crowley stated if someone makes a donation, the question arises as to whether that budget will be cut by that amount. Mr. Coppler stated it depends on how the Council wishes to view this.
Councilman Nelson questioned whether there’s any literature from other towns. Ms. Brown noted she doesn’t have that literature with her, however, that can be provided. She pointed out the information is very general.
Councilman Nelson questioned if there’s a contract that has to be signed, and Ms. Brown responded no.
Councilman Ragno stated his belief this is a wonderful opportunity to bring some money into the Town. He commended Ms. Brown for this effort. He stated his belief there shouldn’t be a problem to set accounts for this purpose.
Councilman Dumont agreed this is a good opportunity.
Councilman Jones stated he has a problem with the government actively soliciting monies. He referred to non-profits in Enfield, i.e., the Enfield Food Shelf and Loaves & Fishes and stated his concern is that this will contribute to harder times for those organizations.
Councilman Dumont stated her belief the Town isn’t really asking for money. She noted people can donate wherever they wish to.
Councilman Kiner stated his belief this is voluntary and he applauds Ms. Brown’s efforts.
Chairman Kaupin stated if they move forward with this, he hopes that they would not use the money toward salaries, utilities, or employee benefits. He noted by doing so, it sets the Council up for a tougher situation in the next budget. He stated he’d rather have it focused toward other things, i.e., a scholarship for a child in the Child Development Center or for a new bus for Dial-A-Ride. He noted they could also mention other non-profits in Enfield so that they’re providing a complete package. He stated his hope this isn’t an “in-your-face sell”. He noted if it’s not a hard sell and it’s more inclusive of the community as a whole, he would like to go in that direction.
Councilman Mangini stated this is just a vehicle that people could choose to use.
Attorney Deneen stated he met with the General Government Committee last week, and they’re putting together a plan to move forward on some of the delinquent taxes and tax foreclosures. He noted there are a number of other ones they’ll be moving on in the near future, and if people wish to be pro-active in reaching out to the Tax Collector, it would probably avoid some of the issues that might come up.
Attorney Deneen stated Attorney Cerratto has made quite a bit of progress on the Meadowlark easements that are being obtained. He noted they’d like to follow up on the remainder of the project so they can get things done.
Attorney Deneen stated they’re getting ready to complete the FOI and Ethics training for some of the other groups, and they should have some dates soon.
Councilman Mangini stated she and Councilman Nelson have been attending the Facilities Committee meetings, and they’re looking to have fees for use of all the buildings somewhat uniform and also look at combining the Board of Education and Town facility policies to make them consistent.
Councilman Crowley reported that a window is open at the Higgins building.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9743 adopted 11-0-0.
NOMINATION #9744 by Councilman Nelson to appoint Clifford David (D), to the Clean Energy Committee for a two-year term.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9745 adopted 11-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Clifford David appointed to the Clean Energy Committee by a 10-0-0 vote. Councilman Ragno absent at the vote.
All other Town Council and Town Manager appointments remained tabled.
Items C., D., E., F., and G. remained tabled.
MOTION #9746 by Councilman Dumont, seconded by Councilman Mangini to accept the Consent Agenda.
Request for Transfer of Funds for the Buildings and Grounds Division $6700
Enfield Together Coalition, Social Services, $500
-copies appended-
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9746 adopted 10-0-0.
There were no Town Council or Town Manager appointments under New Business.
APPOINTMENTS (TOWN COUNCIL)
All appointments will appear under New Business on the next Regular Meeting agenda.
Chairman Kaupin requested the Town Manager’s office search back for the May 9, 2007 application from Katherine McKinnon for the Revitalization Committee.
There were no Town Manager appointments under Items for Discussion.
Item D. will be addressed at the next meeting.
DISCUSSION/RESOLUTION: ACCEPTANCE OF SALERNO DRIVE AND REBECCA DRIVE
Mr. Giner stated when the project is completed, the Town does its inspection to be sure it’s up to Town standards.
Councilman Crowley questioned the work the Town is going to do in that area. Mr. Giner stated the developer did what was required. Councilman Crowley stated he would like to hold off on this until the Town finishes its work.
Councilman Nelson pointed out it wasn’t the developer’s fault that the wells were contaminated, and it’s not the developer installing those water mains. He added his belief the Town doesn’t have a leg to stand on legally regarding this. He noted if the Town says the roads are fine, the money should be returned.
Councilman Dumont agreed with Councilman Nelson and added the developer provided the Town with a checklist that seems to be in order, and the taxes are current. She stated the developer is in compliance and she supports the release of the bond.
Mr. Giner stated all the Town is doing right now is accepting the deed to the road.
Councilman Lee questioned if the deed is clear of any issues. Attorney Deneen noted they could run the title again.
Councilman Edgar questioned whether the developer did any test borings before beginning the project. He requested the Town Attorney research this.
Councilman Mangini agreed with Councilman Edgar.
Chairman Kaupin stated this is a development approved by Planning & Zoning. He noted when the development is finished and they pass all their requirements as stipulated by Planning & Zoning, it becomes a public road. He pointed out this is standard operating procedure. He added he does believe they have some outstanding questions on the liability of the developer as to whether there’s any tie to the DEP consent from a legal standpoint. He noted he would like these questions answered for the next meeting.
Councilman Ragno agreed with Chairman Kaupin and stated he wants to be sure they’re approaching this from an equitable standpoint. He noted he wants to be sure the Town is on good footing.
Councilman Crowley stated he would rather see the problem fixed before taking this on. He noted he does not want to take on this developer’s problem.
Councilman Nelson stated four weeks ago, he had an issue signing a consent order to go forward with this water line project. He questioned how come the Town signed a consent order on property they don’t own. He feels they put the cart before the horse at that time. He stated that consent order holds no ground, and he doesn’t believe the Town has any authority to do anything on that road, especially it it’s not being accepted. As concerns the contamination, the developer didn’t create the issue since it’s from a neighboring property. He stated he does not know how they can fault the developer. He noted it’s not the developer making the request for a water line, but rather it’s the residents of the community asking for help. He noted the 15% of the bond that’s held for another year would address any issues they find after opening up the road.
Councilman Edgar stated as soon as they tear up a road, the drainage is changed. He stated his belief they shouldn’t move forward until they hear from the Town Attorney.
Councilman Bosco stated his belief the developer isn’t responsible for this.
Councilman Nelson stated his belief blame shouldn’t be placed on the Town because the Town isn’t in charge of the water, but rather it’s the Health District. He noted the Health District comes before the Council for about $160,000 a year, plus all the fees they charge everyone. He stated if they should go after somebody, it should be the Health District.
Mr. Coppler stated the contamination that resulted in the consent order is not located in the soils where the subdivision is, but rather it’s located in the industrial area and it got down to the aquifer. He stated his understanding that early tests didn’t show any levels of the particular contaminant they’re talking about that resulted in the consent order. He noted the contaminants weren’t found until later when the houses started being used and the contamination was pulled toward the homes.
Chairman Kaupin requested answers to the questions raised this evening be provided for the next meeting.
Councilman Edgar requested the Town Attorney do research to learn if the Town has any exposure.
DISCUSSION/RESOLUTION: ACCEPTANCE OF LAKE DRIVE EXTENSION AND OPEN SPACE FOR WOODBROOK ESTATES
Mr. Giner stated this came to light because there were some taxes overdue on some parcels of land, and everyone was under the assumption this was accepted by the Town. He stated his belief both of these properties owe a minimal amount of taxes.
Councilman Nelson stated he wants to be sure these people aren’t held accountable for these back taxes. He stated his belief that issue should be addressed before addressing the road.
Mr. Coppler stated they have to look at the history of this.
Councilman Lee questioned whether Planning & Zoning released the bond, and Mr. Giner responded yes.
Councilman Kiner questioned how this oversight was brought to light ten years later, and how can they prevent this. Mr. Giner stated it was brought to light when it showed up as overdue taxes.
Chairman Kaupin noted answers will be provided for the next meeting.
Mr. Vindigni stated he contacted CCM today and asked they conduct a survey as to whether other towns have policies on similar situations. He noted they should have information back from CCM the second half of April.
RESOLUTION #9747 by Councilman Jones, seconded by Councilman Ragno.
RESOLVED, that the Town Council of the Town of Enfield values the opinions and comments of its constituents; and
WHEREAS, in accordance with Chapter VI, Section 4, of the Enfield Town Charter, any elector or taxpayer may have an opportunity to be heard regarding appropriations for the ensuing fiscal years and for the purpose of being heard on issues of vital community importance and concern; and
WHEREAS, the Town Council shall conduct a public hearing at the Enfield Senior Center, 299 Elm Street, Wednesday, April 30, 2008 at 7:00 p.m.; and
RESOLVED, that the order of business of the 2008-2009 budget hearing be arranged as follows:
1. Presentation of the Town Manager’s Budget.
2. The Chairman of the Board of Education highlights Education Budget.
3. Comments from members of the public for the first time.
BE IT FURTHER RESOLVED, that each speaker is requested to register with the Town Clerk his name and address and that no speaker is allowed to speak more than five minutes each successive time the speaker’s name is called. Additionally, any speaker who has not registered with the Town Clerk will be allowed to speak only after those who have registered no longer wish to speak.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9747 adopted 11-0-0.
MOTION #9748 by Councilman Ragno, seconded by Councilman Lee to approve a three-year lease for police vehicles.
Councilman Nelson noted there was a meeting about the old Crown Victorias used by Town Hall and phasing them out for more fuel efficient cars. He noted these particular vehicles are a step in that direction, but by leasing them, they have nothing at the end of three years. He stated he’d rather buy the vehicles and then give the Police Department credit for those vehicles and the Town assumes those cars to start replacing the fleet. He pointed out if they don’t do this, they’ll end up buying cars on the Town side, which isn’t done right now because they just assume them from the Police Department. He went on to note that the Charter says the Council really shouldn’t enter a lease for more than a year.
Mr. Coppler stated the issue with the multi-year lease vs. a single year is that they can’t guarantee the Council will fund that lease every year. He noted either the Council can say it’s okay to lease for multi-years, or there’s a non-appropriation clause that whoever is leasing the vehicles understands that in any given year, the Council may not provide sufficient funding for the continuation of that lease. He stated in this particular case, the dealership doesn’t have an interest in allowing a non-appropriation clause, therefore, the only other option is to have Council approve a multi-year lease. He stated what propagated leases in the past was that there was a great need to update the fleet of the Police Department and the cost to do that in any single year was beyond the ability of the Town of Enfield. As to how they end this cycle, he believes they’d have to appropriate more money up front to start purchasing vehicles rather than leasing them. He stated his belief this can be done over time rather than in a single year so that it’s manageable to purchase the vehicles without placing an undue burden on taxpayers.
Councilman Nelson questioned how come they’re not starting that now. Mr. Coppler stated the leases have already been prepared in the funding in the current year budget, therefore, to purchase them they’d have to appropriate that money. He stated in this current year’s budget, all the police cruisers have been bought, therefore, there’s no money within that fund to purchase any additional vehicles.
Councilman Nelson questioned how many miles are they over on the leases they just turned in. Mr. Coppler stated the mileage cap on any of the leases that are coming due are 45,000 miles, and the highest of the three vehicles is 30,469 miles.
Councilman Edgar stated the Finance Director did the proper thing in that she had the contract reviewed by the Town Attorney. He noted the Town Attorney provided a three-page summary, and he feels it should be changed. He stated it appears to him the lessor is refusing to do something. He added one item in the opinion that bothers him is that the Town Attorney stated certain things should be reviewed by the Risk Manager, and there’s no report from the Risk Manager.
Attorney Deneen stated the lessor has said they will not make any changes. He noted the two critical things have to do with the term going over three years and specifically Item G. on Page 2. He noted that has to come out because it’s making the representation that they are not a municipality, and the Town would be in default.
Mr. Coppler stated the dealership has basically said this is the lease agreement. He noted regardless of what the Risk Manager or Town Attorney has said, the question is whether this agreement will be signed.
Councilman Ragno pointed out the Town set precedent before by approving multi-year leases. He noted he’d rather assume the risk on this lease, rather than impact the Police Department.
Mr. Coppler stated there is one caveat to this, and that is the clause within the agreement that talks about representing themselves as a municipality. He noted this will have to be crossed out.
Councilman Ragno stated he would like to move forward, barring that one paragraph.
Councilman Dumont questioned if it’s feasible to move forward with the lease and then exercise the option to purchase later this year. Attorney Deneen stated the lease provides that there’s an option to purchase at any time provided the Town isn’t in default. Mr. Coppler added the problem with this is that the Town is at the mercy of what the fair market value is, which may not be the same as what a bid would bring for these vehicles.
Councilman Lee stated it seems there’s enough here that demonstrates that the vendor hasn’t really followed the original bid specifications and he’s requesting that the Council do something that’s contrary to the Charter. He noted if the lease is submitted with the removal of the paragraph and it’s rejected, he believes they should move onto the next bid list.
Chief Sferrazza and Deputy Chief Timmerman joined the discussion.
Chief Sferrazza stated this is exactly the same process that the Town has employed for the last two bid cycles going back to 2002. He noted at that time the Finance Department asked that the Police Department get together with Fleet Maintenance and put the bid package together. He stated that is what was done this time, and the bid went out for three years. He noted that package was sent to Finance and from there it was approved.
Deputy Chief Timmerman stated they had about a dozen bidders.
Councilman Mangini agreed with Councilman Ragno’s comments and noted she does not want the Police Department to feel the brunt of this.
Councilman Bosco questioned the possibility of extending the current lease so they can straighten this out. Deputy Chief Timmerman stated they already looked into that, and the present three vehicles have to be turned in by next month. Chief Sferrazza stated they actually ordered three new cars and he believes they’re already on the lot.
Councilman Edgar stated his understanding the Police Department has spare vehicles that could be used in the interim, and they could use those until this is straightened out. Chief Sferrazza stated they prefer not to do that, but they could make it happen somehow.
Councilman Nelson pointed out the Town Charter calls for a one-year lease. He noted at this point if the dealership doesn’t want to follow the Town’s terms, the Town can go someplace else.
Councilmen Ragno and Lee withdrew the motion to approve the three-year lease.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9749 defeated 1-10-0, with Councilman Edgar voting in favor of the motion.
MOTION #9750 by Councilman Ragno, seconded by Councilman Dumont to table this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9750 adopted 11-0-0.
Chairman Kaupin stated he would like to know if the Town Attorney is comfortable striking out the one paragraph. He noted he would like this question addressed. He then apologized to the Police Department, however, this is important enough that it needs attention right away.
RESOLUTION #9751 by Councilman Mangini, seconded by Councilman Ragno.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: General Fund Transfers Out $160,000
FROM: General Fund Balance $160,000
I hereby certify the amount of $160,000 is available from the General Fund Balance as of April 4, 2008.
/s/ Lynn Nenni, Director of Finance
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9751 adopted 11-0-0.
RESOLUTION #9752 by Councilman Mangini, seconded by Councilman Jones.
TO: 3100-08722-0739 $160,000
FROM: CIP Transfers In $160,000
I hereby certify the amount of $160,000 is available from the CIP Transfers as of April 4, 2008.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9752 adopted 11-0-0.
RESOLUTION #9753 by Councilman Mangini, seconded by Councilman Lee.
WHEREAS, the Town of Enfield has invested in a Geographical Information System (GIS); and
WHEREAS, the developer/owners of projects receiving land use approval within the Town of Enfield are required to submit plans in an electronic format to the Planning Department; and
WHEREAS, the Town of Enfield wishes to establish requirements for submitters whenever geographic data is required by the Town in a digital format that is consistent and compatible with the Town’s GIS system; and
WHEREAS, a Public Hearing has been held on April 7, 2008;
NOW, THEREFORE, BE IT RESOLVED, that the Enfield Town Council does hereby adopt the policies set forth in the “Town of Enfield, CT, Geographic Information Systems, Electronic Submittals Policy” which was the subject of the Public Hearing.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9753 adopted 11-0-0.
MOTION #9754 by Councilman Nelson, seconded by Councilman Mangini to waive the reading of the resolution.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9754 adopted 11-0-0.
MOTION #9755 by Councilman Ragno, seconded by Councilman Lee to approve the GIS Ordinance.
GIS Data Cost Schedule Ordinance & GIS Data Distribution Policy
-copy appended-
AMENDMENT #1 by Councilman Crowley, seconded by Councilman Mangini to amend the ordinance as follows:
“The costs above are exempt for: Town of Enfield Fire Districts, other state, regional and local government bodies, agencies under contract with the Town of Enfield that require the data to complete their obligation, agencies in which the Town has a written agreement to acquire complete data. Any recipient that is exempt from the cost schedule will still be required to sign a Town of Enfield Geographic Information Systems Distribution Policy.”
Upon a SHOW-OF-HANDS vote being taken, the Chair declared AMENDMENT #1 adopted 11-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared MOTION #9755 adopted, as amended, by an 11-0-0 vote.
RESOLUTION #9756 by Councilman Mangini, seconded by Councilman Ragno.
TO: Fermi High School Field Rehab. $4,380.12
Acct. #310-01-2007-3100-8804-450-0
FROM: Fermi High School Air Quality Monitoring $4,380.12
Acct. # 310-01-2007-3100-8160-450-0
I hereby certify the amount of $4,380.12 is available from Account #310-01-2007-3100-8160-450-0 as of March 27, 2008.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9756 adopted 10-0-0. Councilman Nelson absent at the vote.
RESOLUTION #9757 by Councilman Jones, seconded by Councilman Kiner.
TO: 3400-8733 Fields Equipment $10,000
FROM: 001-8501 School Paving $10,000
I hereby certify the amount of $10,000 is available from Account #100-8501* as of March 17, 2008. *s/h/b 001-8501
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9757 adopted 11-0-0.
Stated it’s still difficult to hear the Council members speak.
Commended the Council on the recycling program. He noted he has heard a lot of scuttlebutt about people being aggravated with this whole process, and he believes it’s because they haven’t been given enough information.
Chairman Kaupin displayed an informational card which is going out to all households.
Mr. Sheridan stated his hope newspapers will publish this information. He noted it should also be stressed to Enfield residents that there will be a cost savings with this program.
Councilman Lee noted at the last meeting he asked for a rundown of the different expenses that go into the graduation ceremonies. He requested that information be provided.
MOTION #9758 by Councilman Jones, seconded by Councilman Lee to adjourn.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9758 adopted 11-0-0, and the meeting stood adjourned at 10:35 p.m.
Appended to minutes of
April 7, 2008 Regular Town Council Meeting
RESOLUTION NO.________
Resolved, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: Main. and Build. Supplies: 3400-0614 $6,700.00
FROM: Machinery: 3400-0731 $1,000.00
Machinery-Schools: 3400-731-70 $1,700.00
Furniture: 3400-733 $1,000.00
Land & Bldg Services: 3400-335 $3,000.00
CERTIFICATION
I hereby certify the amount of $6,700.00 is available from the cumulative Accounts 3400-0731, 3400-731-70, 3400-0733 & 3400-0335 as of February 28, 2008
s/s Lyn Nenni, Director of Finance
RESOLUTION NO.
TO: Youth Services
Field Trips $250
Food $250
FROM: Youth Service Bureau Misc. Contributions/Donations
$500
I hereby certify the amount of $500 is available from Account #0220-01-0040-4500-17050-000-00 as of 12/1/08 .
Lynn Nenni, Director of Finance
RESOLUTION #_______________
Resolution Regarding the Cost Schedule for the
Geographical Information System (GIS) Ordinance
WHEREAS, the Town of Enfield has invested in a Geographical Information System(GIS);and
WHEREAS, individual companies have asked that the Town provide the data generated by the GIS for their use in business enterprise; and
WHEREAS, the Town of Enfield wishes to provide the data generated by the GIS in a manner that is equitable and reduces the financial burden upon the taxpayers of the Town; and
WHEREAS, the Connecticut General Statutes, Section 7-148s, provides that Towns, by ordinance, may charge reasonable fees for use of a Town’s GIS System; and
WHEREAS, a Public Hearing has been held in accordance with the statutory requirements; and
WHEREAS, after a review of the Town’s costs and other Towns’ policies the Council determines that the costs proposed in “Town of Enfield, CT Geographic Information Systems, GIS Data Cost Ordinance” are reasonable;
NOW, THEREFORE, BE IT RESOLVED that the Enfield Town Council does hereby adopt by ordinance the cost schedule for GIS data distribution as set forth in a document entitled “Town of Enfield, CT Geographic Information Systems, GIS Data Cost Ordinance” along with the “Town of Enfield, CT, Geographic Information Systems, Geographic Information System Data Distribution Policy.”