ENFIELD TOWN COUNCIL
MINUTES OF A REGULAR MEETING
MONDAY, JUNE 16, 2008
The Regular Meeting of the Enfield Town Council was called to order by Chairman Kaupin in the Council Chambers of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Monday, June 16, 2008. The meeting was called to order at 7:10 p.m.
PRAYER – The Prayer was given by Councilman Edgar.
PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was said.
ROLL-CALL – Present were Councilmen Bosco, Dumont, Edgar, Jones, Kaupin, Kiner, Lee, Mangini, Nelson and Ragno. Councilman Crowley was absent. Also present were Town Manager, Matthew Coppler; Assistant Town Manager, Daniel Vindigni; Town Clerk, Suzanne Olechnicki; Town Attorney, Kevin Deneen; Director of Finance, Lynn Nenni; Director of Public Works, Pia Hawkes, Town Engineer, Jeff Bord; Chief Technology Officer, Paul Russell
Chairman Kaupin made the fire evacuation announcement.
MOTION #9902 by Councilman Mangini seconded by Councilman Nelson to accept the minutes of the June 2, 2008 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9902 adopted 10-0-0.
MOTION #9903 by Councilman Nelson, seconded by Councilman Ragno to accept the minutes of the June 2, 2008 Regular Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9903 adopted 10-0-0.
Jack Sheridan, 7 Buchanan Road
Referring to Item H. under New Business, Mr. Sheridan stated he’s still bothered by the fact the Town is going to spend this kind of money toward a bicycle path while people are unable to afford keeping their homes. He questioned the sense of spending money on a project such as this while there are people who don’t have the essentials and basics. He went on to express appreciation to the Republicans for keeping the taxes under control.
Mrs. Collins, the Hazardville Section
Stated her belief it’s disrespectful when people are criticized for comments made in Public Communications. She voiced objection to using town property for a dog park. She stated her belief it will cost taxpayers money to dispose of dog waste.
Mrs. Collins urged the Town to move forward with the problem on Gordon Lane.
Margaret Jedziniak, 232 Abbe Road
Stated she’s disappointed with the Republicans on the Board of Education. She noted they’ve changed their philosophy. She feels it’s too bad voters elect people who get on the boards and then change their minds in the middle of things. She feels there should be a way of voting off such people. She stated her belief the Board of Education has no feelings for the elderly in Enfield, and she feels they only care about the teachers. She feels the teachers aren’t sacrificing, but rather the rest of the people are sacrificing.
Ms. Jedziniak stated instead of sticking to the program and going along with the forensic audit, the Board of Education seems to be actively trying to stymie what the audit is all about. She voiced concern that the School Facilities Director said he never checks the products delivered to the schools, but rather he only glances to be sure the count is okay and in order.
She stated the Board only wants to make class sizes larger. She noted the Board doesn’t ask the teachers to forego a raise this year. She urged the Council to talk to the Board of Education about doing something other than making class sizes bigger.
James Brislin, 43 Oakwood Drive
Stated he’s on the Board of Director of the Greater Hartford Transit District. He noted the $7.9 million dollars earmarked for Vernon and Rockville was rejected by the Vernon Town Council and as a result, it’s going to be rolled into the existing funds for the construction of the train station in Thompsonville. He noted this is an 80/20 grant, however, the cost can be spread over several years.
Mr. Brislin urged the Council to vote in favor of Item 14 A-3 on the agenda, which has to do with the purchase of used Dial-A-Ride vehicles.
Councilman Mangini stated the Rotary Club is having a fundraiser supper to raise money for Loaves & Fishes and the Enfield Food Shelf.
Councilman Edgar stated in the past, staff did the foreclosures, and when the court awarded the fees, that money went to the Town of Enfield. He noted the way it’s set up now, litigation fees go to the Town Attorney’s staff because he’s handling it out of his office. He stated his belief this is a policy decision, and he does not believe that decision was made in Executive Session, and he feels this should be approved by resolution. He noted he would like this referred to the Ethics Commission.
Councilman Edgar stated a retiree had raised a question about his pension and insurance. He noted he is still waiting for a response. He noted part of the pension question was resolved, and the other issue was to be referred to the Finance Director, but he hasn’t received an answer.
Councilman Edgar referred to a newspaper article concerning Mr. Ingraham and stated his understanding any and all litigation would be brought before the Council before it went into court. He noted in this particular case, it was scheduled to go to court last September and the former Town Attorney delayed it and tried to work out a settlement. He stated his belief the Council should have known ahead of time that this was going to happen because it could have been worked on. He noted at the last leadership meeting, he was left with the understanding he’d be contacted the following day. He added he had made a personal offer to help out by transporting Mr. Ingraham downtown to assist in keeping this matter out of court. He noted he was not contacted. He stated he would like answers to this matter.
Mr. Coppler stated this morning he sent the whole Council a report he received from Peter Bryanton. He noted Mr. Bryanton did meet with Mr. Ingraham, and they went through the process and filled out the appropriate papers so that he could go to the Loan Review Committee. He noted also included was a document that listed all the steps that have to be followed to get this approved and get the work done. He stated staff needs to work with this person to make sure everything gets done. He noted the Town tried endlessly to get this resolved with Mr. Ingraham before going to court. He stated his belief the Town Attorney’s office went well beyond what could be expected on this, and it was the inaction of Mr. Ingraham that left the Town no choice but to proceed.
Councilman Dumont stated she was under the impression that there would be no problem to collect a tipper barrel containing dog waste. She noted the dog park people plan to use biodegradable dog waste bags. She noted she wants to be sure there will be no issue picking up these tipper barrels. She requested an answer be supplied concerning this matter.
Directing a question to the Town Attorney, Councilman Lee requested an explanation of the divisions between the Town Council and how the Town Attorney represents the Town and how that compares to the land use boards and legal action that may be coming through one or more of those bodies. He referred to Councilman Edgar’s concern about Mr. Ingraham’s case not being brought to the Town Council. He wondered if this is because the Historic District Commission is an entity somewhat separate from the municipality.
Councilman Jones stated he was at the Wallop School Park on Saturday with Peter Falk, who was showing him around this area. He requested the lawn be mowed on the Town Farm Road side on a regular schedule. He noted the grass is a couple feet high in this area. He noted there’s still an issue with dirt bikes and perhaps the Town can look into some fencing in this area.
Councilman Ragno stated his belief Town staff shouldn’t be involved with the dog park at this time. He noted the Town might be open to liability if it gets involved in these endeavors.
Councilman Ragno stated Powder Hill Road needs a skim coat.
Councilman Bosco referred to 151 Weymouth Road and requested the washout at the catch basin be fixed.
Councilman Bosco stated there has been a vandalism problem near 16 Silver Street. He noted this is a section of road with no lighting. He stated the resident in that area would like a street light in this area.
Councilman Bosco stated his belief it should be clarified to the Historic District that when they do allow siding, they should put it in writing that they can’t remove cornices or decorative trim. He noted a little more communication would have alleviated a big problem at the beginning. Mr. Coppler stated part of the problem was that he did not come in before he started the work.
Councilman Nelson requested an update on the house at 17 Louise Drive. He noted he has noticed the lawns on houses going through foreclosure are out of control. He stated these lawns are sometimes two feet high. He noted this has a negative impact on the value of surrounding properties. He stated the owners of these properties should be contacted. He noted perhaps the Council can have a resolution stating the Town will cut the lawn at a cost if the grass gets too high.
Referring to Mr. Ingraham’s property, Councilman Edgar stated the trim of that house is going back up. He explained it was removed to get access to a leak in the roof.
MOTION #9904 by Councilman Nelson, seconded by Councilman Ragno to add Item Q under Items for Discussion (A resolution to accept short sale payment for mortgage on 12 Storrs Road.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9904 adopted 10-0-0.
MOTION #9905 by Councilman Ragno, seconded by Councilman Nelson to move Items D, E, F, H, I and K to the Consent Agenda.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9905 adopted 10-0-0.
MOTION #9906 by Councilman Nelson, seconded by Councilman Ragno to move Items A, C, G, L, M, N and Q to Miscellaneous.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9906 adopted 10-0-0.
Chairman Kaupin requested the Town Attorney provide a response to Councilman Edgar’s remarks about foreclosures, the retiree issue and the Ingraham matter. As concerns the height of grass, he noted this was an issue discussed in the past and it was decided the Council did not want to legislate the height of grass. He added it might be an appropriate time to review the property maintenance ordinance.
Councilman Edgar stated he wants an outside legal opinion regarding the foreclosure issue. Chairman Kaupin stated this might be something the full council needs to discuss at the appropriate time. He noted this was discussed in Executive Session, and the Town Attorney was very up front with the entire Council as concerns the process, and he believes there was a very clear consensus to move forward in that direction. He stated he does not know that this needs an outside legal opinion.
Attorney Deneen stated when he was appointed Town Attorney, he indicated how he anticipated dealing with matters that would be billed under litigation. He noted he was to first go through the Town Manager, and if they reached consensus, they’d inform the Town Council that a particular matter would be handled on a litigation basis. He stated that’s precisely what he did in this case. He noted he sent a memo to all the members of the Council and it was discussed in Executive Session. He stated the issue raised by Councilman Edgar was specifically discussed in Executive Session as to whether or not it was appropriate to handle this on the litigation side, and it was clearly the consensus of the Town Manager and the Town Council that it was appropriate, and that’s how they proceeded.
Chairman Kaupin referred to Councilman Edgar’s request for an outside legal opinion and questioned who makes that decision. Attorney Deneen stated he’s unsure what the opinion would be seeking.
Councilman Edgar stated his understanding no decisions can be made in Executive Session. He stated his opinion that if there was a consensus, it still requires a resolution. He noted everyone should know exactly what is going on.
Attorney Deneen stated litigation is a functional matter, and if the Council wants to exercise that it can. He noted the information he was providing for the Council in Executive Session was an informational piece that they worked through in terms of how these types of matters were going to be filed given the volume that the Town was facing. He noted if the Council wishes to decide things on a matter-by-matter basis whether things will be handled within the scope of the Town Attorney’s office, they can “get down that road”, but that’s not typically how things function.
Chairman Kaupin stated the working agreement or contract that the Council has with the Town Attorney allows for the litigation to be handled by the Town Attorney’s legal office, not the Town Attorney’s office of Enfield. Attorney Deneen responded that’s correct, that’s how the appointment was made. Chairman Kaupin stated what Attorney Deneen is doing with the foreclosures is going through that route that was approved by the Council according to the contract that they have with the Town Attorney. Attorney Deneen responded that’s exactly how it was laid out at the time of the appointment.
Mr. Coppler stated at the time they decided they were going to get this done as quickly as possible, they had a number of other issues pending within the Town Attorney’s office. He noted the Town had a lot of right-of-way acquisitions and easements that had to be done, and they were being pushed to get those done. He explained the choice would then be whether to do the easements or the foreclosure because they had to act simultaneously besides all the other work the Town was having the Town Attorney’s office do. He pointed out the Town Attorney could easily have decided to send that case out to another law firm, and at this point they don’t have any agreements as to what that cost would be.
Chairman Kaupin stated he understands this process. He noted Councilman Edgar has the right to file a claim with the Ethics Commission. He stated at this point in time, he does not see a need for consulting outside legal services. He acknowledged it’s a Council of eleven, and if people wish to add an item to the agenda for a discussion or a vote, that can be done at the appropriate time.
Mr. Coppler stated 17 Louise Drive was referred to the zoning inspector, and the property owners were talked to about maintaining their property. He noted they expect a resolution very shortly. Councilman Nelson questioned whether this property owner is being fined by the day, and did they ever bring that property into full compliance. Mr. Coppler indicated he’d check into that. He added the property owner has a period of time to bring the property into compliance according to the blight ordinance. He stated if they don’t do this, the next step is when they start assessing a per day fine. He noted the property owner then has the right to appeal that to the hearing officer, and ultimately it could go to civil litigation to resolve the issue.
He stated if the Town wishes to address high grass issues, they would need to include something in the blight ordinance that would give the Town the ability to alleviate a situation and not have to go through a long process. He noted a property owner would be given a certain period of time to alleviate the problem, or the Town could take care of the problem and bill the property owner. He suggested perhaps this is something the Development Services Committee could look into.
Councilman Lee stated at the last meeting of the Development Services Committee when the topic of the Blight Ordinance came up, the Directors of those departments requested this topic be placed on the back burner for about six months. He noted they’re planning another meeting in July. Mr. Coppler noted it would be easy to provide some language to see what the effects are.
Councilman Lee questioned if this might involve authorizing certain vendors, i.e., landscapers cutting a lawn. Mr. Coppler noted they would probably first look at the Town’s resources to see what the risk would be to address the problem in-house.
Councilman Nelson questioned how this can be done legally, and Mr. Coppler indicated they would have to follow procedure.
A brief overview of the Road 2005 was provided.
Chairman Kaupin questioned the status of Long Hollow Road, and Mr. Bord noted they need to get one more easement. Chairman Kaupin requested the name of that property owner be provided to him.
Mr. Coppler stated the artificial surface has been laid in and things are moving right along. He noted they’re doing the final grade on the ball fields. He stated one issue that has come up is the timing for the seeding of the fields. He noted based on recommendations received from the engineering firm overseeing this work, it’s suggested waiting until the fall for the final seeding on the areas being graded. He explained it’s their belief they will get a better stand of grass if they wait until that point in time than they would if they started seeding right now. He went on to note the artificial surface will be ready for use for the football and soccer season, however, they will need to keep people off the seeded area. He pointed out next spring they will be able to use the ball fields and multi-purpose areas.
Mr. Coppler stated he did receive notification from CCM that Councilman Mangini has been nominated and voted on to be a member of that board. He congratulated Councilman Mangini for that achievement.
Attorney Deneen referred to the retiree issue raised by Councilman Edgar and stated he has not heard from this individual’s attorney in several months. He noted he will follow up on this.
Attorney Deneen referred to Councilman Lee’s comments about who the Town Attorney’s office represents in some land use issues and stated his belief it might be helpful to have a primer on this topic. He went on to note the Ingraham matter pre-dates his appointment. He stated his understanding this issue was placed on a dormancy list because the Town had been waiting so long to enforce that, and the court had set this trial date down as part of getting it off the dormancy list. He noted he will produce a memo which lays out the areas of responsibility or jurisdiction that the different boards have.
Councilman Mangini stated the CCM Board of Directors met recently. She noted they will be working on tax reform issues. She added the National League of Cities is also working on tax reform.
Councilman Lee stated the Water Pollution Control Reform Subcommittee is having their first meeting next Monday.
Councilman Jones stated the Clean Energy Committee met a couple weeks ago, and this committee is comprised of a good group of people. He noted they will be meeting again on June 23rd.
Councilman Kiner requested an update on the fields use policy. Mr. Coppler stated he has not received the report from the Town Attorney who is reviewing that policy. He went on to note he met last week with the Superintendent of Schools and they looked at this policy. He stated the Board of Education will be taking up this topic at a special meeting on Wednesday. Attorney Deneen pointed out his office is also working on this policy.
Mr. Coppler stated one of the concerns that has come from the Town Attorney’s office has to do with how this policy would interact with existing codes related to the use or rental of parks. He pointed out the code allows certain facilities of the town to handle alcohol and this proposed policy says “no alcohol”. He noted that will have to be worked out.
Councilman Kiner stated his hope this topic can be on the agenda for the first meeting in July. Mr. Coppler stated his understanding was that the Board of Education would approve this first and then it would be brought to the Council for approval.
Councilman Nelson stated he would like to get this approved so the fields can be used. He pointed out the citizens of Enfield have paid $5 million dollars for fields they can’t use, and he feels that’s ridiculous. He stated his impression the Superintendent wants to control the fields. He noted the Town put in those fields and maintains them, and he feels the fields at Fermi should be opened tonight so they can be used. He stated they should be able to use the fields under the old policy.
Councilman Kiner stated his belief they have a very well thought out draft of a new policy. He suggested the Council discuss that draft.
Chairman Kaupin stated the Board of Education expects to vote on that document, and the Council will review that same document. He noted he would like this to be a priority item. Mr. Coppler pointed out there are a lot of steps that still need to be done and things to be worked out, however, that won’t hold up the policy itself.
Councilman Mangini stated her belief they’re looking at two different issues – the field and the facilities (structures). Mr. Coppler stated the policy is for both the fields and the structures.
Referring to Councilman Nelson’s question, Chairman Kaupin questioned how they would be able to get the fields open tomorrow. Mr. Coppler stated right now there’s a policy in place for use of school facilities, and that includes the fields. Chairman Kaupin questioned whether the Council can convey to the Board that they’d like to start using the Fermi fields. He suggested every Council member call Board members and urge them to have a quick resolution on this and direct the Superintendent to start using those fields. Mr. Coppler noted he will be at the Wednesday meeting and he also can communicate that as well.
Items 1 through 5 remained tabled.
MOTION #9907 by Councilman Lee, seconded by Councilman Jones to remove Item 6 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9907 adopted 10-0-0.
NOMINATION #9908 by Councilman Lee to reappoint Alexandra Bozzuto (R) to the Enfield Beautification Committee for a term which expires 12/01/2010.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9909 adopted 10-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Alexandra Bozzuto reappointed to the Enfield Beautification Committee by a 10-0-0 vote.
Items 7 through 10 remained tabled.
All Town Manager appointments remained on the table.
Items C. and D. remained tabled.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9910 adopted 10-0-0.
RESOLUTION #9911 by Councilman Lee, seconded by Councilman Jones.
WHEREAS, the Town Council of the Town of Enfield wishes to protect the interests of those individuals and institutions which pay their share of property tax in full on time by pursuing accounts that are delinquent; and
WHEREAS, the Town Council of the Town of Enfield wishes to provide the flexibility to the Collector of Revenue afforded by the State Statutes related to the collection of delinquent taxes; and
WHEREAS, the Council of the Town of Enfield believes this action is in the best interest of the Town of Enfield.
NOW, THEREFORE, BE IT RESOLVED, that the Enfield Town Council does hereby rescind the following Resolutions that were duly adopted by past Councils: Resolution #’s 3342, 4768, 4770, 4772, 8263, 8264, 8265, 8266
Mr. Coppler noted a question was raised as to why they’re doing eight if there are only four. He explained the last four were the resolutions that amended the original resolutions, and it was recommended that they needed to go back and rescind all of them. He noted he does have a document that outlines what was changed in each one. He explained they’re looking to go by what the state statutes are relating to the collection of delinquent taxes. He stated the two big areas have to do with allowing the town to start collection at the point they become delinquent rather than waiting three years, and the second is removing the language that talks about what constitutes making an effort.
Councilman Ragno stated his belief this is a catalyst for opening up aggressive tax collections for the taxpayers of Enfield. He added his belief this is certainly moving in the right direction.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9911 adopted 9-0-0. Councilman Nelson absent at the vote.
Items F. through I. remained tabled.
MOTION #9912 by Councilman Ragno, seconded by Councilman Lee to accept the Town Manager’s recommendation to reappoint Ken Carlson (R) to the Fair Rent Commission, Landlord Member, for a term which expires 6/30/2012.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9912 adopted 8-0-0. Councilmen Kiner and Nelson absent at the vote.
RESOLUTION #9913 by Councilman Jones, seconded by Councilman Ragno.
RESOLVED, that the Enfield Town Council does hereby approve the four (4) year collective bargaining agreement between the Town of Enfield and the Connecticut State Employee’s Union Local 760 Supervisory Unit dated July 1, 2008 through June 30, 2012.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9913 adopted 9-0-0. Councilman Nelson absent at the vote.
RESOLUTION #9914 by Councilman Dumont, seconded by Councilman Mangini.
WHEREAS, on January 12, 2006, the Planning and Zoning Commission of the Town of Enfield did approve PH#2536 – Re-Subdivision of a 6.2 acre parcel into two residential lots on property located at the end of Yale Court, zoned R-33, Map 18, Lot 281, Ridgewood Homes of Connecticut, LLC, Applicant/Owner; and
WHEREAS, as a condition of approval, Yale Court was required to be extended to the specifications for public roads and deeded to the Town for acceptance upon completion of the subdivision; and
WHEREAS, the extension has been completed, the improvements inspected and the checklist for acceptance of public improvements for this project has been signed off by the Director of Public Works; and
WHEREAS, the developer has submitted a deed to the Town of Enfield; and
WHEREAS, the Town Attorney has reviewed the deed and has approved it as to form;
NOW, THEREFORE, BE IT RESOLVED that the Enfield Town Council does hereby accept and will record the deed for the extension of Yale Court.
Mr. Coppler stated a question was previously raised as to whether this particular corporation was the one that owed taxes. He noted this was researched and it was learned it is a different corporation, and they’re current on taxes.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9914 adopted 8-1-1, with Councilman Nelson voting against and Councilman Edgar abstaining.
RESOLUTION #9915 by Councilman Mangini, seconded by Councilman Kiner.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
FROM: Account 3400-8111 $24,000.00
Old Town Hall
TO : Account 3400-8126 $24,000.00
Town Hall Exterior
I hereby certify that the above-stated funds are available as of May 28, 2008.
/s/ Lynn Nenni, Director of Finance
Mr. Coppler stated a question was previously raised concerning the punch list. He noted there were nine items on the punch list – paint door thresholds, repair of portico column damage by tree trimmers; replace gutters; add second downspout; connect existing downspouts to underground drain system; replace missing panel to base of north column; replace one damaged storm window pane; re-seed areas damaged by contractor’s heavy equipment; return shed to original site.
Councilman Edgar stated he will be voting against this because he doesn’t believe the funds should be taken from the old town hall. He feels money should be left in that account for future repairs.
Councilman Kiner stated his understanding the Town will be repairing something a contractor damaged. Mr. Coppler explained the intent is to make the repair and bill back the contractor.
Councilman Edgar questioned the amount of the performance bond. Mr. Coppler stated he’s not sure what that number is. He noted there’s still retainage on the project, and retainage is usually 5% to 10% of the overall project, plus the Town has the bond. He stated for these reasons, he’s not very concerned about getting reimbursed.
Councilman Nelson questioned whether the Town has had contact with the contractor concerning the punch list. Mr. Hawkes responded no.
Mr. Coppler stated at this time, the remaining balance for this project is $114,251. He noted if they remove $24,000, there will be approximately $80,000 left, which is easily enough for the retainage piece, and it will leave money to do any upcoming projects.
Councilman Nelson questioned how much is owed the contractor. Mr. Coppler stated the outstanding figure is only $5,000.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9915 adopted 9-1-0, with Councilman Edgar voting against the resolution.
RESOLUTION #9916 by Councilman Nelson, seconded by Councilman Ragno
TO: Various Sidewalks $ 50,000
Heating System Update $ 50,000
Annex Refurbish $100,000
FROM : Post Office/Town Farm $200,000
Road Reconstruction
I hereby certify that the above-stated funds are available as of June 12, 2008.
Councilman Lee questioned if the heating system update relates to the school system, and Mr. Coppler responded yes.
Councilman Edgar questioned if the heating system monies are going to Enfield High. Mr. Coppler stated his belief the project itself is going to be done through this particular CIP account. He noted this is the account that would allow them to do other improvements in the heating systems throughout the school district.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9916 adopted 9-0-1, with Councilman Edgar abstaining.
RESOLUTION #9917 by Councilman Jones, seconded by Councilman Ragno.
RESOLVED, that the Enfield Town Council does hereby cancel the Regular Meetings of the Council scheduled for July 21, 2008 and August 18, 2008.
Councilman Nelson stated his belief the Council should take the whole month off for either July or August. He noted they will be called in for special meetings anyway. He noted he does not see it as a vacation if they’re splitting the schedule into a meeting each month. He stated his belief the Council does very well as volunteers and they put in a lot of time, and he feels it would be nice to have a month off, therefore, he will not support one meeting in each month.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9917 adopted 8-2-0, with Councilmen Lee and Nelson voting against the resolution.
Item 14 B.1.will roll onto the next agenda.
MOTION #9918 by Councilman Jones, seconded by Councilman Nelson to move Item J. to Miscellaneous.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9918 adopted 10-0-0.
Chairman Kaupin stated the Council’s packet includes an example of a motor vehicle tax bill which incorporates the check-off box. He stated during a weekend leadership meeting, he learned from Council members that there may be a desire to put just one check box on the bill and that’s for education as suggested during the budget process. He noted staff is looking for consensus to include this check off box on the motor vehicle tax bills, which is the first grouping of bills that get sent out. Mr. Coppler pointed out it would be included on the real estate bills as well. He explained the reason the check-off box is being included on the motor vehicle tax bill is because that particular bill isn’t sent to escrow accounts for banks to pay, therefore, this bill gets the widest distribution to residents.
Chairman Kaupin stated a subcommittee of the Council will be asked to draft up a long term procedure as to what are the appropriate check-off boxes to include as a donation request on tax bills. He noted Councilmen Jones, Lee and Mangini will be working on this effort.
Councilman Lee questioned if funds can be raised to supplement an operating budget in this manner and be forwarded to the Board of Education. He noted Attorney Deneen indicated there are concerns about providing operational funds in ways outside of the taxation process. Attorney Deneen stated the Board of Education does have the power to accept donations and gifts. He noted the Town would essentially be acting as the pass-through or collector of those donations. He stated if the Board has the power to accept a gift, they have the power to expend that in support of their statutory requirements.
Mr. Coppler explained the mechanics of the pass through of these donations. Councilman Lee questioned when that would occur, and Mr. Coppler stated probably sometime in August and February after bills have been sent out.
Councilman Nelson noted a donation can be made through a PTO. He pointed out his taxes will be approximately $9,000, and now it looks like the Town is asking for adonation for him to pay more money toward the school system. He stated he does not support this.
Councilman Mangini stated there are some people who would like an opportunity to do this.
Councilman Dumont voiced her support of this idea. She noted people aren’t obligated to do this. She stated she had many calls from residents telling her they want this on the tax bills.
Councilman Ragno voiced his support of this idea and noted this was a recommendation by a citizen.
Councilman Kiner stated he will support this idea.
Councilman Edgar stated he will support this. He voiced concern they could run into an IRS problem. Chairman Kaupin stated his understanding that on the reverse side of the tax bill there will be a detailed explanation cautioning people about some of the pitfalls they need to be careful about when making a donation.
Chairman Kaupin voiced his support of this idea. He thanked Maureen Brennan for coming up with this suggestion. He added he looks forward to the subcommittee coming back with other ideas to expand on this, i.e., for historic preservation or some other effort.
Councilman Jones suggested some clarifying wording also be included on the front of the bill.
It was the consensus of the Town Council to go forward with one check box for the Board of Education for this round of bills.
Mr. Coppler stated he was contacted by Professor Michael Barresi from Smith College, who will be writing a grant to the federal government to receive funding for a science program for Enfield Public Schools. He noted Professor Barresi is looking for a letter of support from the Town Council and an indication that the Town Council is willing to look at funding options regarding the $50,000 mentioned in his letter.
Chairman Kaupin stated his understanding the funding option could be items that are currently targeted toward Board of Education CIP accounts. Mr. Coppler stated in discussions with the School Department, they’re concerned no money be taken away from something already pledged. He noted Professor Barresi is working with Eppendorf to help provide some of the equipment and supplies. He stated if businesses get involved and committed to the schools, a partnership can be developed.
Councilman Jones voiced his support of this proposal.
Chairman Kaupin stated his belief this is a fantastic idea and hopefully this can be the start of a long-term relationship between Smith College, Eppendorf and Enfield Public Schools.
It was the consensus of the Council to send a letter to Professor Barresi.
MOTION #9919 by Councilman Ragno, seconded by Councilman Mangini to accept the Consent Agenda. (Resolutions appended to minutes)
Transfer of Funds - Beautification Comm to Clean Sweep Committee, TR In, $1,000Transfer of Funds - Beautification Comm to Clean Sweep Committee, TR Out, $1,000.Transfer of Funds - Purchase Used Dial-A-Ride Vehicles, $5,600.Transfer of Funds - Neighborhood Services Furniture Account, $5,500.Transfer of Funds - Public Access AED for Town Hall and DPW Facility, $3,200.Transfer of Funds - Recreation Activenet Fees, $2,500.Transfer of Funds - Child Development Center Food Account, $5,214.Transfer of Funds - Finance Department’s Full-Time Salaries, $3,000.Transfer of Funds - Finance Department’s Salaries and Benefits, $7,500.Transfer of Funds - Town Attorney Salaries, $4,091.27.Transfer of Funds - Engineering Division’s Salaries and Benefits, $4,662.16.Transfer of Funds - Highway Maintenance Division Benefits, $3,096.46.Transfer of Funds - Solid Waste Division’s Life Insurance, $60.Transfer of Funds - Town Clerk’s Salaries, $7,565.88.Transfer of Funds - Town Manager’s Salaries, $7,427.Transfer of Funds - Human Resources Full Time Salaries, $8,500.Transfer of Funds - Human Resources Part Time Salaries, $1,200.Transfer of Funds - Water Pollution Control Overtime, $15,000.Transfer of Funds - Collector of Revenue Postage, $17,000.Transfer of Funds - Social Services Department Taxes and Salary Adjustment, $68,720.Transfer of Funds - Police Department Data Storage, $73,000.Transfer of Funds - Buildings & Grounds Water and Gas Fund, $29,000.Transfer of Funds - Planning Department’s Salaries, $24,000
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9919 adopted 9-0-0. Councilman Nelson absent at the vote.
MOTION #9920 by Councilman Ragno, seconded by Councilman Mangini to accept the Town Manager’s recommendation to reappoint Elizabeth Gillen (U) to the Fair Rent Commission, Homeowner member, for a term which expires 6/30/2012.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9920 adopted 9-0-0. Councilman Nelson absent at the vote.
RESOLUTION #9921 by Councilman Mangini, seconded by Councilman Jones.
TO: Water/Sewerage: $177,000.00
FROM: Contingency $100,513.00
Pension-Municipal Employees $ 51,000.00
Redemption of Principal $ 25,487.00
I hereby certify that the above-stated funds are available as of June 11, 2008.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9921 adopted 9-0-0. Councilman Nelson absent at the vote.
RESOLUTION #9922 by Councilman Mangini, seconded by Councilman Dumont.
TO: Salaries-Full Time $59,100.00
Salaries-Part Time 1,500.00
Medical/Dental 3,000.00
Social Security 4,000.00
Medicare 1,200.00
FROM: Employee Separation Pay $25,000.00
Collective Bargaining 43,800.00
CERTIFICATION
Mr. Coppler explained this particular account was hit fairly hard because they had some interim retirements.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9922 adopted 9-0-0. Councilman Nelson absent at the vote.
RESOLUTION #9923 by Councilman Ragno, seconded by Councilman Mangini.
TO: Electricity $106,273
FROM: Professional Development $ 2,400
E Repair 4,000
Copying 300
Travel 50
Technology Supplies 136
Main Supplies 5,000
Publications 300
Furniture 600
Contingency 38,487
Salaries 20,000
Health Insurance 35,000
Total $106,273
I hereby certify that the above-stated funds are available as of June 10, 2008.
AMENDMENT #1 by Councilman Lee, seconded by Councilman Jones that as part of this transfer they also adjust the hours of lighting for the town-owned tennis courts so that all timers associated with those structures turn off at 10:00 p.m. Sunday through Saturday.
Councilman Kiner questioned if there’s a policy regarding this. Mr. Vindigni stated normally they try to have them turned off by 11:00 p.m. He noted at times they run into problems with the timers at different locations. He noted they will look into getting those lights out by 10:00 p.m.
Councilman Edgar stated his belief this is a separate issue from this resolution.
Mr. Coppler stated his belief staff can take care of this, and it probably doesn’t have to be a motion.
Councilmen Lee and Jones withdrew the amendment. Councilman Lee pointed out the Fermi tennis court lights are on quite late and turning off lights earlier can save on energy.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9923
adopted 9-1-0, with Councilman Nelson voting against the resolution.
RESOLUTION #9924 by Councilman Jones, seconded by Councilman Mangini.
WHEREAS, on July 25, 2005, the Town of Enfield entered into an Agreement with Wenners Engineering Group for General Construction Inspection services for the Roads 2005 program, (copy of agreement attached hereto)
WHEREAS, the term of the Agreement was for a period of thirty-six (36) months, retroactively commencing on April 1, 2005 and ending on April 1, 2008;
WHEREAS, the Agreement provided for an “additional approved period” commencing n April 1, 2008 and expiring on April 1, 2009;
WHEREAS, Wenners Engineering Group has expediently carried out the construction inspection services;
BE IT RESOLVED, that the Town Council hereby approves the extension of the Agreement with Wenners Engineering Group for the additional approved period of April 1, 2008 through April 1, 2009;
BE IT RESOLVED, that the Town Manager is authorized to execute any documents necessary to effectuate the extension of the Agreement.
Councilman Edgar questioned whether this was recommended by the Town Engineer, and Mr. Coppler responded yes.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9924 adopted 10-0-0.
RESOLUTION #9925 by Councilman Ragno, seconded by Councilman Mangini.
WHEREAS, the 2008-2009 Budget for the Town of Enfield includes revenues from increased fees for Transfer Station usage and Curbside Bulky Waste pick-up; and
WHEREAS, Council wishes to seek input on this increase from the residents.
NOW, THEREFORE, BE IT RESOLVED, the Enfield Town Council will hold a Public Hearing in the Enfield Town Hall Council Chambers, 820 Enfield Street, Enfield, Connecticut on Monday, July 7, 2008 at 6:50 p.m. to allow interested citizens an opportunity to express their opinions regarding the Proposed Amendment to the Schedule of Fees for the Transfer Station usage and Curbside Bulky Waste pick-up.
Councilman Lee suggested including on line, before the Public Hearing, a definition of yard waste and all the different categories of waste.
Chairman Kaupin questioned whether this will be posted on the website, and Mr. Coppler responded it will be.
Chairman Kaupin referred to the request to add a one-day daily pass for $20 for commercial and non-resident fees. Mr. Coppler stated his belief that could be done. He pointed out there’s also a question regarding the time frame as to how long a permit is good. He noted it’s good for the calendar year in which it was sold.
Chairman Kaupin explained this proposed change has to do with taking the disposal rate for non yard waste from five cents to seven cents per pound, and to take the disposal rate for yard waste down to zero for residents. He noted this would change the curbside residential bulky waste pick up from $30 to $50. He stated the annual commercial or non-resident vehicle permit would be $120 and the disposal rate, whether it be yard waste or non-yard waste, would be twelve cents per pound.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9925 adopted 10-0-0.
RESOLUTION #9926 by Councilman Ragno, seconded by Councilman Mangini.
BE IT RESOLVED, that the Enfield Town Council agrees to accept $1,000 from Maureen Hansen in exchange for release of the Town’s mortgage on her property at 12 Storrs Road, Enfield, Connecticut; and
BE IT RESOLVED, that the promissory note from Maureen Hansen to the Town of Enfield dated August 23, 2006 and modified on March 21, 2007 by a mortgage note modification agreement, shall remain in full force and effect.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #9926 adopted 9-0-1, with Councilman Lee abstaining.
Thanked Councilman Nelson for speaking out about the Superintendent, and she feels certain employees in the school system have been employed too long.
Agreed with Mrs. Collins and stated someone has to do something about the school system.
Ms. Jedziniak stated she was at a meeting at one time, and they were talking about people coming into the schools and using the facilities after hours. She noted they didn’t want the public coming into the schools because if there were problems, it was always caused by people using the facilities after hours. She doesn’t understand why someone doesn’t speak up about this issue.
Referring to the dog park, Ms. Jedziniak stated her impression that in the beginning the Town wouldn’t be involved, and now Town workers will be removing the dog waste. She stated her belief this isn’t fair to Town workers.
Stated he still hasn’t seen the personnel rules and procedures after five months.
Mr. Sheridan referred to high grass problems and noted in other towns when a vacant house is for sale, the realtor is responsible for mowing the lawn. He stated in Florida the municipality cuts the lawn and bills the property.
He voiced concern about proper disposal of dog waste. He pointed out dog waste is a bio-hazard and it needs to go to the sewer treatment plant. He stated his belief this has to be addressed.
Mr. Sheridan referred to Roads 2005 and noted the seeding put down after the roadwork and grading was done resulted in nothing but weeds.
Councilman Lee requested the Town Manager verify what’s acceptable in terms of dog waste in the waste stream. He stated his belief it’s not anyone’s intention to have Town staff actually picking up after dogs, and he does not believe that was part of the plan. He stated his understanding a Town truck might be emptying a tipper barrel. He requested the Dog Park Action Committee be provided the right information.
Councilman Lee stated he and Councilman Dumont attended the Parent Leadership Academy graduation about a week ago. He noted this is an eleven-week program sponsored through the William Casper-Graustein Memorial Foundation, and these are the people that also provide funding for the KITE Program in Enfield. He congratulated the graduates of this program.
Councilman Dumont stated she attended the Fishing Derby on Saturday, June 7th, and it was a great event. She noted Councilman Lee was also there with his family.
Councilman Nelson stated his belief it’s free for people to dump their septic waste at the sewer plant. He noted people do have to pay for the pumping and trucking. He added his belief recreational vehicles can also deposit their waste at the sewer facility.
Councilman Nelson agreed realtors should maintain the lawns of vacant properties.
MOTION #9927 by Councilman Ragno, seconded by Councilman Dumont to adjourn.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #9927 adopted 10-0-0, and the meeting stood adjourned at 10:03 p.m.
Appended to minutes of June 16, 2008
Regular Town Council Meeting
TO: Account{s} or Fund
FROM: Account{s} or Fund
234-01-000-6600-000-890-06
$1,000
234-01-000-6600-18010-000-06
Clean Sweep
Transfer In
TOTAL
APPROVED BY: Town Manager Date:
RESOLUTION NO.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the above transfer is hereby made.
To: 234-01-000-6600-000-890-06 $1,000
From: 234-01-000-6600-18010-000-06 $1,000
CERTIFICATION: I hereby certify that the above-stated funds are available as of June 4, 2008.
A. Lynn Nenni, Director of Finance
0100-01-0080-8030-930-14
Transfer Out
1955-890 Beautification
To: 0100-01-0080-8030-930-14 $1,000
From: 1955-890 $1,000
Beautification
Dial-a-Ride
0220-01-0040-4120-00000-732 Vehicles
$5,600
0220-01-0040-4120-00000-0120 Part-time Salaries