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MINUTES ADOPTED AS PRESENTED 04/20/09
ENFIELD TOWN COUNCIL
MINUTES OF A REGULAR MEETING
MONDAY, APRIL 6, 2009
A Regular Meeting of the Enfield Town Council was called to order by Chairman Kaupin in the Council Chambers of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Monday, April 6, 2009. The meeting was called to order at 7:10 p.m.
PRAYER – The Prayer was given by Councilman Nelson.
PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was said.
ROLL-CALL – Present were Bosco, Dumont, Edgar, Kaupin, Kiner, Lee, Mangini, Nelson and Ragno. Councilman Crowley and Jones were absent. Also present were Town Manager, Matthew Coppler; Assistant Town Manager, Daniel Vindigni; Town Clerk, Suzanne Olechnicki; Town Attorney, Kevin Deneen; Director of Public Works, Pia Hawkes; Director of Finance, Lynn Nenni; Chief of Police, Carl Sferrazza
FIRE EVACUATION ANNOUNCEMENT
Chairman Kaupin made the fire evacuation announcement.
MINUTES OF PRECEDING MEETINGS
Minutes of preceding meetings will be approved at the next Regular Meeting of the Town Council.
SPECIAL GUESTS
Present to speak about the Cystic Fibrosis Foundation was Cassandra Davis. Ms. Davis explained Cystic Fibrosis is a genetic disease that effects the lungs and digestive system. She noted about 30,000 people across the country and 70,000 worldwide have CF. She stated one in 29 people are carriers of the defective CF gene, and if both parents are carriers, there’s a 25% chance of having a child with CF. She pointed out CF is a devastating disease, and many children with this disease have to undergo daily chest percussion therapies and take up to 30 pills in order to digest food and often have to undergo lung or kidney transplants.
Ms. Davis stated the CF Foundation is the number one funder of research for supporting the mission of the CF Foundation, which is to assure the development and the means to cure and control Cystic Fibrosis. She noted the Great Strides Walk to be held at JFK Middle School on May 16th is one of the largest and fastest growing fundraisers that they have across the country. She stated there are 570 walks across the country, all of which happen on that same weekend. She invited the Town of Enfield to join them on this walk. She noted it starts at JFK and registration begins at 9:00 a.m., and the walk program begins at 9:30 a.m. She pointed out Jay Wright, a resident of Enfield, is theWalk Chair, and he’s been instrumental in making this event very successful over the past years.
She stated Cystic Fibrosis is an orphan disease which means they receive no federal funding from any governmental organizations which makes the money raised even more important.
Ms. Davis stated people interested in this walk can participate at cdavis@cff.org or she can be called at 1-800-841-2828. She left informative brochures with the Council.
PUBLIC COMMUNICATIONS & PETITIONS
Don Christmas, 25 Lincoln Street
Voiced his displeasure with politics being incorporated into the school curriculum, particularly at the elementary level. He added he’s particularly concerned about bias toward a particular candidate. He noted he did speak to the Board of Education about this.
Ross Davis, 8 Iroquois Road
Stated he spoke before the Council before and stated he did not want a tax increase, however, he believes there’s no choice based on the current budget and the impact to the schools. He questioned what he needs to do to convince the Council that the Town of Enfield is not against a tax increase if it’s used for the right purpose, which is education.
Larry Avery, 148 Pleasant Street
Voiced his support of the $69,000 stimulus money for the Police Department. He noted he would like to see more police presence in Thompsonville, especially during the summer months. He pointed out Thompsonville isn’t what it use to be, and anything that can be done to keep the violence and drug dealing down would be good. He stated this would also make a safer environment for children using the Lamagna swimming pool.
Mrs. Collins, the Hazardville Section
Thanked everyone who is working so hard on this budget. She noted she loves Hazardville and all the wildlife near her property. She went on to question whether a civic lesson could be given to some young people who got up at the recent special meeting. She noted not one person thanked the Town of Enfield for what has been done for them. She felt they were looking to be given something. She questioned why people are so different from 45 years ago when students attended school with half-sessions and left home and came home in the dark. She pointed out they had 45 to 50 students per classroom, however, no one complained. She stated they were the giving generation, not the taking generation, and they were very grateful for what the Town of Enfield provided for the children.
Mrs. Collins noted she’s witnessed what she believes is a student who lives in a different part of town attending school in her section of town. She stated her belief this is not right or fair. She concluded stating her hope the Council will keep the taxes down.
COUNCILMEN COMMUNICATIONS & PETITIONS
Councilman Mangini thanked the Rotarians who sent out an e-mail last week regarding the Enfield Food Shelf and their great need of food donations. She also thanked other people who came forward so generously to help out. She noted this food crisis is not ending, and it will probably increase. She urged everyone to continue their generosity and good will.
Councilman Mangini thanked Mr. Davis for coming forward. She noted it’s important to hear from as many individuals as possible who might have different viewpoints, suggestions or philosophies. She stated it’s also important to understand the Town is in the middle of the budget season and they are not at the point to make any decisions on the budget.
Councilman Ragno requested more figures concerning the leaf collection program, i.e., the cost if AIC labor was used and any other recommendations raised by the subcommittee concerning cost-saving ideas. He noted possibly they can avoid eliminating this program and salvage it for elderly or needy people.
Councilman Ragno stated there are all types of signs on Elm Street and Hazard Avenue. He suggested looking into a permitted uses for this type of signage, particularly the “A” frame type signs. He noted this could contribute to the Town’s revenue stream.
Referring to recent shootings across the country, Councilman Ragno commended Chief Sferrazza and the Enfield Police Department for becoming involved in the Active Shooter Program. He stated his belief the town is well ahead of itself in preparing for these kinds of circumstances.
Councilman Nelson pointed out that ambulances in town, which are sponsored by the Maciolek Post, are donated by the Maciolek Post. He noted the Maciolek Post does good for everyone. He stated if someone wishes to make a donation, they can contact Eric at 745-0771 or 841-6090.
Councilman Nelson stated his belief that what’s great about this country is that everyone can come forward and state their opinion. He requested that everyone respect each other’s opinions during these difficult times.
MOTION #310 by Councilman Nelson, seconded by Councilman Mangini to suspend the rules to address Items 14 A1, A2, B1, D, E, F and H under Miscellaneous this evening.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #310 adopted 9-0-0.
Referring to comments by Mr. Davis, Councilman Lee stated he is waiting to see what the State actually adopts as a budget. He noted so far, it appears every homeowner is paying at least $200 to $500 more next year in property tax, which comes right off the bottom line. He stated certain income earners in town are looking at a substantial income tax increase. He stated his hope in the next couple weeks the Council will feel things are stable enough to make some decisions.
Chairman Kaupin stated there will be a municipal rally at the State Capitol, which is sponsored by the Connecticut Conference of Municipalities. He noted it begins at 11:00 a.m. He stated he will need to know if any Council members plan to attend so they can RSVP.
Referring to the comments by Mr. Davis, Chairman Kaupin pointed out this is an extraordinary year, and the Council had to set a game plan back in December, and that never happens. He noted they’ve been working at moving the burden that a municipality has to raise taxes off of the property tax and onto other types of taxes. He stated there’s a bill in front of the Legislature making it possible to tax a percentage of the sales tax. He explained this would mean that Enfield would receive a percentage of revenue generated by sales tax in Enfield. He noted having all of this retail in Enfield costs money, especially during the holiday because it takes a lot of resources in the retail district to be sure shoppers are safe. He stated this bill would provide the Town with a way to raise revenue and possibly decrease property tax and the mill rate if the Town is securing revenue through a percent or two on the sales tax.
Chairman Kaupin stated the Town also wants to learn more about unfunded mandates in that they want to know if there’s any further mandate relief other than the two push-backs that the Town hasn’t had to pay for yet, but are scheduled to pay.
He stated on the legislation side, there’s at least a month and a half before the Town has to make a decision. He noted for the Town it comes down to revenue and the ability to pay as a community. He stated there’s a balance somewhere they have to achieve.
Chairman Kaupin stated whether people are for or against the proposed budget, he encouraged people get their opinions out.
He stated the Clean Sweep event is scheduled for April 18th. He noted details about this can be found on the Town’s website and on E-TV.
TOWN MANAGER REPORT & COMMUNICATIONS
Mr. Coppler stated one of the Registrar of Voters requested he inform everyone that the State is considering House Bill 6435,which would mandate Election Day voter registration. He noted the Registrars feel that this is a mandate that will add cost to their operations and are requesting Council members speak to state elected officials regarding this issue.
TOWN ATTORNEY REPORT & COMMUNICATIONS
Attorney Deneen stated he has no formal report this evening.
REPORTS OF SPECIAL COMMITTEES OF THE COUNCIL
Councilman Mangini stated the Fourth of July Committee has been working very diligently to bring the Town a wonderful celebration. She added it’s important people enjoy this type of celebration, especially with all the stresses everyone has in this difficult economic time.
Councilman Lee stated the Connecticut Main Street organization will be holding a seminar on April 24th and the topic will be, “Understanding the Municipal Role in Main Street Revitalization”. He stated this will be held at the West Hartford Conference Center. He noted details can be found at ctmainstreet.org. He noted he plans to attend and the Revitalization Committee Chair, Darrin LaMore, and some members of Voices for Thompsonville plan to be in attendance.
Councilman Lee stated Mr. LaMore wanted it to be made known that he supports the Public Safety grant before the Council this evening.
Councilman Lee stated there will be a meeting of the committee that was set up to review the tax bills and opportunities for donations or charitable gifts through the tax bills. He noted that date will be firmed up in the next few days.
OLD BUSINESS
APPOINTMENTS (TOWN COUNCIL & TOWN MANAGER)
All appointments remained tabled.
MOTION #311 by Councilman Ragno, seconded by Councilman Mangini to remove Item C. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #311 adopted 8-0-0. Councilman Nelson absent at the vote.
MOTION #312 by Councilman Bosco, seconded by Councilman Lee to remove Item C. from the agenda.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #312 adopted 8-0-0.
Items D. through G. remained tabled.
NEW BUSINESS
MOTION #313 by Councilman Ragno, seconded by Councilman Dumont to approve the Consent Agenda. Transfer of Funds $7,000 Town Clerk Technical Services
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #313 adopted 8-0-0.
Items B. and C. remained on the agenda.
RESOLUTION #314 by Councilman Dumont, seconded by Councilman Mangini.
WHEREAS, the Town and the Board of Education wish to create a joint self-insured health plan; and
WHEREAS, this self-insured health plan will save the Town and the Board money over a fully insured plan.
NOW, THEREFORE, BE IT RESOLVED, that the Enfield Town Council does hereby adopt the Memorandum of Understanding to create a self-insured health plan with the Board of Education, herein attached as Item A, between the Town of Enfield and the Enfield Public Schools and authorizes the Town Manager to execute the necessary documents to implement the transfer.
Mr. Coppler stated the Board of Education received a legal opinion on this agreement. He noted the Town has not yet received any changes to this document based on that legal opinion. He stated the Board is talking about doing something with that agreement tomorrow night. He suggested not acting upon this until it’s understood what the proposed changes will be, if any.
He noted the insurance broker has been working with Anthem and ConnectiCare, and they got them down to a 2% and 2.5% increase respectively. He stated it’s possible they may get them down to a zero for this year. He noted at that point, this might not be as necessary today to enact, however, it’s his understanding this would be a one-year fix. He stated he would not expect another zero percent next year, and he believes they should be prepared to act next year.
Councilman Lee questioned whether adoption of the memorandum would apply leverage with Anthem in getting to zero. Mr. Coppler stated they know they’re prepared to act. He noted there really is another two weeks within which they could successfully implement the self-insurance on the Anthem side. He stated the real issue is on the ConnectiCare side because they’re coming up to a very hard deadline whereby if they don’t have a decision, there’s no way they can implement a self-insured version of ConnectiCare because they would effectively be switching carriers at that point, and there’s a lot of work that needs to be done in preparation. He noted Anthem is really the one that is probably dictating what ConnectiCare does.
Councilman Lee questioned whether there’s been any indication that ConnectiCare is going to propose a self-insured model. Mr. Coppler stated the Town’s broker is still working with them on that. He noted there are a number of limitations that come along with them being the third party. He stated ConnectiCare is smaller and has fewer doctors.
Councilman Mangini stated in the Town Manager’s e-mail of last week, it was indicated they could jeopardize their ability to go self-insured if they wait. She stated her understanding it’s probably advisable to wait because they’re not sure what direction they’re going in at this point. She questioned when they will know if there’s no increase or if they’re going to hold to an increase.
Mr. Coppler stated the broker is telling them they should have an answer by the end of this week. He noted if it carries out beyond that, it would be an indication they’re trying to push the Town into a decision of not going self-insured, which would not be in the best interest of the Town. He pointed out that with Anthem, there’s not a lot of transition that has to happen.
Mr. Coppler recommended tabling this item tonight and bringing it back Monday night when more information is available.
MOTION #315 by Councilman Edgar, seconded by Councilman Nelson to table this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #315 adopted 9-0-0.
ITEMS FOR DISCUSSION
DISCUSSION/RESOLUTION: SAFE WALKWAYS TO SCHOOLS COMMITTEE FOUNDATION
Mr. Hawkes stated he was notified by CRCOG that there’s a DOT RFP for a Safe Route to School grant. He noted they can award up to $500,000 in this grant. He explained this grant could be used for improving or widening sidewalks, improving crosswalks, traffic calming, increasing pedestrian access to schools, creating bike facilities and promoting walking and biking to schools. He noted in order to apply for this grant, the Town has to submit an application by July 30, 2009.
Mr. Hawkes stated they also have to come up with a master plan, which has to be approved and completed before that date, and it has to be submitted with the application. He noted the project has to be within a one-mile radius of a school.
He stated if the Town was selected for the grant, they would have to have a public information meeting to support the project, as well as a resolution. He noted the grant can be used for construction and construction inspection. He stated it can’t be used for preliminary design, any overruns or right-of-way acquisitions. He noted a committee has to be formed to develop the master plan. He recommended a joint committee consisting of Town Council, Board of Education and supporting staff, or they could go with the Facilities Use Committee, which is an existing committee.
Mr. Coppler stated there are two ways to go about this in terms of the selection of the committee. He noted it may be within the realm of the Mayor’s ability to appoint the committee, or there can be a resolution for the next meeting which outlines the formation of that committee. He added they could also have the Facilities Use Committee oversee this.
Councilman Nelson stated residents have approached the Town Council concerning sidewalks in different parts of the town, and he feels they should give those residents the opportunity to help make decisions as to where they might possibly install new sidewalks or improve existing sidewalks. He noted if they do use the Facilities Use Committee, perhaps they could use a branch of that committee and add a couple residents. He stated they could put this on E-TV. He added they could also form a whole new committee.
Councilman Mangini stated the Facilities Use Committee hasn’t been very busy, however, she likes the idea of adding a couple residents because people have come forward in the past about sidewalk issues.
Councilman Kiner questioned what $500,000 would cover in new sidewalks. Mr. Hawkes responded $7.50 per square foot is the going rate at this time.
Councilman Nelson questioned what the cost was for the section of Raffia Road that was done last fall, and Mr. Hawkes responded $118,000.
Councilman Nelson stated the Facilities Use Committee is also involved in reviewing the fees for the use of buildings. He suggested perhaps residents could be permanent members so they have input regarding that item. He added his belief this committee should have public involvement.
Councilman Lee stated his belief this grant is an attempt to drive down some busing-related costs as well as providing safer walking to school. He suggested it might be beneficial to offer membership to one or two of the members of the Demographics Committee from the school side, or a couple PTO presidents.
It was the general consensus that this would be Mayor-appointed. He requested a list of recommended people from a Public Works standpoint. He added he likes Councilman Lee’s suggestion regarding Demographic Committee members. He suggested sending a letter to the Superintendent and Chairman of the Board concerning this.
Councilman Ragno questioned whether this grant money could be used to supplement the funds that are going to be used for Town Farm Road. Mr. Hawkes responded he believes so, but he will check into this.
DISCUSSION/RESOLUTION: EDWARD BYRNE MEMORIAL JUSTICE GRANT
Chief Sferrazza stated he was very pleased to learn about the $69,000 for the Police Department. He noted there is a process required by the federal government. He stated he had to remove an officer from normal duties in order to learn about this grant. He stated his belief they have a sound and efficient use for these funds.
He explained they propose to use the majority of these funds for an enhanced police presence in Thompsonville to discourage criminal activity and to monitor what’s going on in that section of town. He noted they would have a minimum of four officers on most days. He noted there would be a north and south team of officers with one team patrolling north to Windsor Court and south to Franklin Street. He stated these officers would also be interacting with the neighborhood. He noted they believe the information they get from the public is very vital.
Chief Sferrazza stated his belief this will provide the best value for the dollar. He noted another portion of this money will be applied toward drug suppression throughout all of Enfield.
Councilman Mangini expressed her appreciation for Chief Sferrazza efforts.
Councilman Edgar requested Chief Sferrazza expand on the incident that occurred near the Lamagna center on April 1st. Chief Sferrazza stated two 17-year old girls were assaulting each other while a crowd of 25 to 30 people were gathered around. He noted besides the two girls being arrested, a couple other people were arrested for interfering. He stated if they didn’t have a sufficient number of officers, there could have been more problems.
Councilman Edgar requested Chief Sferrazza expand on the probability of gang activity in town, and Chief Sferrazza stated at this point he would not want to comment on gang affiliation. Councilman Edgar stated he brings this out because of the need for increased attention in Thompsonville.
Councilman Nelson referred to any possible concerns families who use the Lamagna Center might have and noted this is an isolated incident which didn’t happen at the Lamagna Center. Chief Sferrazza stated this incident was in proximity to the Lamagna Center, but as far as he knows, it did not originate inside that building but rather outside.
Councilman Nelson commended the police officers involved in the handling of that incident.
Councilman Dumont voiced her support of Chief Sferrazza’s proposal. She noted she likes the idea of foot patrols because they enhance community relationships.
Councilman Edgar stated his understanding the Police Department was criticized regarding that incident in one of the blogs. He pointed out the Chief of Police gave testimony that they fully acted appropriately.
Chairman Kaupin stated this serves as a 30-day notification for the grant, and the Council has had the opportunity to ask questions. He noted this is also aired on E-TV, therefore, it meets all the guidelines for the grant. He commended the Police Department for putting in the extra work to bring these dollars home. He stated the Council looks forward to this initiative in Thompsonville this summer.
DISCUSSION: CREATION OF POLICY FOR BOARDS AND COMMITTEES EXPENDITURES
Chairman Kaupin stated this policy defines acceptable expenditures by Town boards and commissions and limits these expenditures to mission-related expenses. He noted its effective date is immediate. He noted the Town Council has this policy within their packets.
Mr. Coppler stated this arises out of a conversation that the Council had at one of the budget meetings regarding the appropriateness of donations by boards and commissions. He noted they are looking for a general consensus by Council to go forward to disseminate this to the boards and commissions. There was a consensus to go forward.
MISCELLANEOUS
MOTION #316 by Councilman Nelson, seconded by Councilman Kiner to approve the Consent Agenda. Transfer of Funds $5,000 Youth Services DMHAS Grant
Transfer of Funds $2,820 Social Services VITA
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #316 adopted 7-0-0. Councilmen Bosco and Mangini absent at the vote.
NOMINATION #317 by Councilman Lee to appoint Mary Ellen Kuraska (R) to the Enfield Housing Authority for a term which expires 11/30/2009.
MOTION #318 by Councilman Nelson, seconded by Councilman Ragno to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #318 adopted 7-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Mary Ellen Kuraska appointed to the Enfield Housing Authority by a 9-0-0 vote.
RESOLUTION #319 by Councilman Ragno, seconded by Councilman Mangini.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: 1210-Information Technology
Technology Equip & Services 240-01-12-1210-740-00 $352,280
FROM: LoCip Revenue
LoCIP Revenue 240-01-0000-0000-13251-00 $352,280
CERTIFICATION
I hereby certify the amount of $352,280 is available from LoCip Revenue.
/s/ Lynn Nenni, Director of Finance
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #319 adopted 9-0-0.
RESOLUTION #320 by Councilman Ragno, seconded by Councilman Mangini.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: 2100 – Police
Overtime 0100-01-0020-2100-140 $13,262.06
FROM: 100-13990 Other State Revenue
DUI Enforcement Program $13,262.06
CERTIFICATION
I hereby certify the amount of $13,262.06 is available from Account 100-13990.
/s/ Lynn Nenni, Director of Finance
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #320 adopted 9-0-0.
RESOLUTION #321 by Councilman Mangini, seconded by Councilman Kiner.
BE IT RESOLVED, that the Enfield Town Council hereby designate the Fourth of July Town Celebration, Inc. as co-sponsor of the Fourth of July Town Celebration starting with the 2009-2010 Fiscal Year;
BE IT FURTHER RESOLVED, that the Enfield Town Council reserves the right to rescind this resolution if it is determined that the circumstances warrant such action.
Chairman Kaupin excused himself from this discussion and vote.
Al Faloretti, Chairman and Dan Post, Vice Chairman of the Fourth of July Committee were present for this discussion.
Mr. Faloretti stated the Committee met and agreed unanimously that suspension of this process would take the burden off the Council because history shows this committee is the only non-profit organization who is interested in putting on this celebration.
Councilman Mangini stated this committee works very hard to put forward a wonderful celebration for everyone to enjoy. She pointed out the services provided by the Town are in-kind services.
Councilman Ragno stated his belief this Committee does a wonderful job. He noted any donations to this committee would be appreciated, particularly from corporate sponsors.
Councilman Lee stated this celebration is run by a non-profit organization, and in the past the Council has unanimously waived any significant formal RFP process based on the history and success of this organization. He stated this is the 25th celebration on the Town Green. He pointed out that aside from the few in-kind services provided by the Town, no cash comes from the Town’s coffers.
Councilman Nelson stated his belief it’s unbelievable the donations and sponsors involved in this celebration.
Mr. Post stated this event is driven solely through sponsorships, and the business community comes together for this event.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #321 adopted 8-0-0. Chairman Kaupin absent at the vote.
MOTION #322 by Councilman Mangini, seconded by Councilman Nelson to waive the reading of the resolution.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #322 adopted 9-0-0.
RESOLUTION #323 by Councilman Ragno, seconded by Councilman Mangini.
Certification of Completion for the Small Cities Grant Housing Rehabilitation
copy appended
Mr. Coppler stated in 2005 the Town received a Community Development Block Grant for housing rehab, and they’ve used up all the money associated with that grant. He noted the CDBG requires the Town do a close out. He noted the money that comes back in from this program has to go back into housing rehab.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #323 adopted 9-0-0.
PUBLIC COMMUNICATIONS
Mrs. Collins, the Hazardville Section
Stated her belief the education system has been completely out of control for many years.
Mrs. Collins stated when she used to live in Thompsonville, it was safe to walk on the streets.
Larry Avery, 148 Pleasant Street
Stated the original Fourth of July Celebration was started by the Jaycees and was a one-day celebration at Brainard Park. He noted he volunteered at that event and still volunteers today. He pointed out this is a great celebration with free activities, i.e., pony rides. He added this event draws people from all over the state. He commended the committee for doing a great job.
Margaret Jedziniak, 232 Abbe Road
Stated she has been listening to what’s going on with the School Board about money. She stated her belief some members keep telling half-truths about what money is available in this town for the school system, and this is creating a lot of confusion among the townspeople.
She referred to people who say they’re willing to pay more taxes, however, she did not see their names on that list.
Ms. Jedziniak read something she wrote in Charles Fuller’s publication dated March/April 1993:
“This Council woman, who happens to be a liberal, would like to give the impression that her phone is ringing off the hook and her mailbox is stuffed with messages from people who welcome higher taxes. I would venture to state that for every one she has received, the Enfield Taxpayers’ Association has received 20 from citizens who are deeply concerned over the possibility of increased taxes. It’s quite obvious that these calls and messages are being made by a certain group that has never had a problem with spending other people’s money when it involves the schools. The statement was made that the school system is a teacher. Well the system is also the students who are currently being short-changed because only two to three cents on the budget dollar is spent on them. Strangely, there are some people who cannot understand that bloated salaries and outdated textbooks do not result in a quality education. People in this town are faced with a never-ending process of being constantly bombarded with demands from special interest groups for more schools, more teachers, more sports, more projects, higher salaries and the list goes on. But, God forbid that anyone dare to take a stand by raising his or her voice crying out enough already. He or she is viewed with utter disdain by these same groups and is accused of being anti-everything. Until such time that the school system can curtail their reckless spending on things, like raises, revitalization projects, excessive benefits and astronomical salaries, we the taxpayers shall maintain our position of no new taxes.”
COUNCILMEN COMMUNICATIONS
No one wished to speak.
ADJOURNMENT
MOTION #324 by Councilman Nelson, seconded by Councilman Ragno to adjourn.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #324 adopted 9-0-0, and the meeting stood adjourned at 8:55 p.m.
Appended to Minutes of 04/06/2009
Regular Town Council Meeting
MEMORANDUM OF UNDERSTANDING
FOR THE ESTABLISHMENT AND OPERATION OF THE ENFIELD MEDICAL INSURANCE FUND (EMIF), A SELF FUNDED HEALTH INSURANCE PROGRAM FOR THE BENEFIT OF ENFIELD BOARD OF EDUCATION
AND THE TOWN OF ENFIELD
This Memorandum of Understanding ("MOU") is made and entered into as of March ___, 2009 by and between the Town of Enfield (“Town”), a municipal corporation located in the Town of Enfield, County of Hartford and State of Connecticut and The Enfield Board of Education (“BOE”) with offices at 27 Shaker Road, Enfield, Connecticut.
This MOU is proposed for establishment and operation of the Enfield Medical Insurance Fund.
- Effective July 1, 2009, and continuing through June 30, 2019, the Enfield Medical Insurance Fund shall be created by the Town for the purchase of insurance services, payment of administrative costs and claims, and the accumulation of reserves for future costs in these areas, including health needs of the Town’s and the BOE’s employees and their dependents. This Agreement shall be automatically renewed for successive terms of ten (10) years unless either party notifies the other of its intent to terminate this Agreement at least one hundred and eighty (180) days prior to the scheduled termination date.
- The Town and the BOE shall annually contribute funds from their respective annual appropriations, in an amount not less than the necessary premiums to cover the costs of operation for EMIF and necessary reserves to maintain the fiscal health of the EMIF and minimize potential financial risks. Said premiums shall be prepared by the EMIF’s benefit consultant and third party administrator and submitted to the Town and BOE annually prior to March 1. The BOE shall include said amount in its annual budget, and shall authorize the transfer of funds to the EMIF on or before [INSERT DATE] of each year. Each year’s premiums will be based upon a underwriting procedure that will look at the plan in aggregate not at the Town and BOE individually. This underwriting methodology will allow for premiums to be established based upon the aggregate performance and experience of the plan.
- The EMIF shall include allocations in amounts adequate to meet its purpose. The EMIF shall not be reduced or used for purposes other than those provided for in section 1 herein
- As of the effective date of this MOU, the Town Council shall fund 125% of the projected cost of anticipated claims in the amount of ___________ which amount shall be reserved for the life of the EMIF. This reserve shall be funded by the Town’s existing “self-insurance fund.”
- Within the first fiscal year of the establishment of the EMIF, but no later than June 30, 2010, the Town Council and the BOE shall fully fund a “run out costs” reserve, to be used exclusively for that purpose.
- Monthly, the Town Manager, the Finance Director, the School Superintendent, and the School Business Manager shall meet and discuss any issues related to the EMIF and its operations.
- The Finance Director, under the general direction of the Town Manager, subject only to limitations imposed by the Connecticut General Statutes and the Town Charter relating to the Treasurer and Town Attorney, shall be responsible for administration of the EMIF.
- In the event that during a fiscal year period the claims, and all costs related thereto, of the BOE employees exceed the funds contributed by the BOE for such period, the Town Council shall not seek from the BOE any additional funds.
- Together the individuals identified in section 2 herein shall, before the effective date of this MOU, develop a “Claims Appeal Process” which shall be submitted to the Town and the BOE for review and approval.
- Should the Town and the BOE mutually decide to discontinue the EMIF, any reserve left in the Fund after payment of all claims, run-out costs, and other associated costs, shall revert back in proportionate share to the respective benefit of the Town and the BOE.
_________________________ _______________________
By: The Town of Enfield By: The Enfield Board of Education
Matthew W. Coppler John Gallacher
Town Manager Superintendent of Schools
Revised: 03-24-09
Appended to Minutes of 04/06/2009
Regular Town Council Meeting
ENFIELD TOWN COUNCIL
REQUEST FOR TRANSFER OF FUNDS
RESOLUTION NO. ________
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made.
TO: 1600 Town Clerk
Technical Services 0100-01-0015-1600-00000-0340-00 $7,000.00
FROM: 1600 Town Clerk & Contingency Account
Professional Development 0100-01-0015-1600-00000-0322-00 $ 600.00
Other Professional Services 0100-01-0015-1600-00000-0339-00 1,500.00
Travel 0100-01-0015-1600-00000-0580-00 500.00
Office Supplies 0100-01-0015-1600-00000-0612-00 400.00
Technology Supplies/Materials 0100-01-0015-1600-00000-0613-00 500.00
Contingency 0100-01-0080-8030-00000-0840-00 3,500.00
Total $7,000.00
CERTIFICATION: I hereby certify that the above-stated funds are available as of March 5, 2009
A. Lynn Nenni, Director of Finance
APPROVED BY: ___________________________ Town Manager Date: _________
Appended to Minutes of 04/06/2009
Regular Town Council Meeting
ENFIELD TOWN COUNCIL
REQUEST FOR TRANSFER OF FUNDS
RESOLUTION NO. ________
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made.
TO: 4500-06079 Youth Services – DMHAS Grant
Other Professional Services 0220-01-0040-4500-06079-339 $5,000.00
FROM: 4500-06079 Youth Services – DMHAS Grant
Travel 0220-01-0040-4500-06079-580 $3,000.00
Food & Food Related 0220-01-0040-4500-06079-630 $2,000.00
CERTIFICATION: I hereby certify that the above-stated funds are available as of March 12, 2009
A. Lynn Nenni, Director of Finance
APPROVED BY: ____________________________________ Town Manager Date: _________
Appended to Minutes of 04/06/2009
Regular Town Council Meeting
ENFIELD TOWN COUNCIL
REQUEST FOR TRANSFER OF FUNDS
RESOLUTION NO. ________
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made.
TO:
4100 Social Service Administration
Copying & Reproduction 220-01-40-4100-6089-551-00 $ 300
Office Supplies 220-01-40-4100-6089-612-00 $ 420
Technology Equipment 220-01-40-4100-6089-734-00 $ 2,100
FROM:
4100 Social Service Administration Revenue
United Way VITA grant 220-01-40-4100-6089-000-00 $ 2,820
CERTIFICATION: I hereby certify that the above-stated funds are available as of March 31, 2009.
A. Lynn Nenni, Director of Finance
APPROVED BY:____________________________________Town Manager Date:_________
Appended to Minutes of 04/06/2009
Regular Town Council Meeting
ENFIELD TOWN COUNCIL
RESOLUTION NO. __________
Resolution for the Use of Program Income
Whereas, the Town of Enfield has received funds under the Connecticut Small Cities Community Development Block Grant (CDBG) Program, administered by the State of Connecticut, Department of Economic and Community Development, pursuant to Title I of the Housing and Community Development Act of 1974 as amended; and
Whereas, the Town of Enfield has expended those funds pursuant to Title I of the Housing and Community Development Act of 1974, the Code of Federal Regulations, and the Assistance Agreement; and
Whereas, those funds received by the Town of Enfield have generated Program Income;
NOW, THEREFORE, BE IT RESOLVED
1. That it is cognizant of the conditions for the use of Program Income as prescribed by Title 24, Part 570, Section 489(e) of the Code of Federal Regulations.
2. That it realizes Program Income is governed by Title I of the Housing and Community Development Act of 1974.
3. That it may use Program Income only for the following activities:
a) The activity that generated the program income if the activity continues to meet the requirements of Title I of the Housing and Community Development Act of 1974.
b) Any additional activity that meets the requirements of Title 1 of the Housing and Community Development Act if the Town receives DECD’s written approval to fund it with Program Income.
4. That it may use Program Income to fund Administrative and Program soft costs within the following limits:
Administrative Costs 16%
Total Administrative and Program Soft Costs 25%
(Housing Rehabilitation Activities Only)
Total Administrative and Program Soft Costs 21%
(All Activities Except for Housing Rehabilitation)
5. That it is hereby amending the Program Income Plan(s) that was adopted by the Council in 2007 for the original activity that generated Program Income to permit the funding of additional activities from that Program Income.
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