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ENFIELD TOWN COUNCIL
MINUTES OF A SPECIAL MEETING
OCTOBER 18, 2001
Before the Special Meeting, the Town Council attended a ribbon cutting ceremony at the V.F.W. Park.
A Special Meeting of the Enfield Town Council was called to order by Chairwoman Strom in the Enfield Room of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Thursday, October 18, 2001 at 7:06 p.m.
ROLL-CALL Present were Councilmen Egan, Falk, Fiore, Hall, Kaupin, Mangini, Strom, and Vayda. Councilmen Giddings, McGuire, and Tait were absent. Also present were Town Manager, Scott A. Shanley; Town Clerk, Suzanne F. Olechnicki; Director of Public Works, John Kazmarski; Assistant Director of Public Works, Colleen Brand; Administrative Supervisor, William Sperrazza.
It was the consensus of the Council to have the Town Manager provide an update on the veterans memorial.
Mr. Shanley noted the Council requested he meet with Mr. Plamondon to learn if there was a budget transfer that could be done at this point. He noted he did speak with Mr. Plamondon and discussed this, however, there wasnt a lot of clarity as to exactly what the cost of the next step would be at this point. He stated Mr. Plamondon did ask him to speak to the person who is responsible for coordinating the granite and negotiating that. He noted he did speak to that person. He stated at this point, absent specific money, the best thing is to be working on the names. He added Council may wish at some point to do a starter appropriation. He pointed out right now they do not have a specific number for further design for engineering the base.
Chairwoman Strom questioned if that information comes through prior to the election, does the Council wish to have a short special meeting. The Council agreed.
APPOINTMENTS (TOWN COUNCIL)
NOMINATION #5522 by Councilman Kaupin to reappoint Joan Brodeur (U) to the Ethics Commission for a term which expires 10/31/03.
MOTION #5523 by Councilman Egan, seconded by Councilman Mangini to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5523 adopted 8-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Joan Brodeur reappointed to the Ethic Commission by an 8-0-0 vote.
NOMINATION #5524 by Councilman Kaupin to appoint John McCafferty (U) to the Ethics Commission, effective November 1, 2001 for a term which expires 10/31/03.
MOTION #5525 by Councilman Fiore, seconded by Councilman Egan to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5525 adopted 8-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared John McCafferty appointed to the Ethics Commission by an 8-0-0 vote.
NOMINATION #5526 by Councilman Kaupin to reappoint Paul Smith (U) to the Ethics Commission for a term which expires 10/31/03.
MOTION #5527 by Councilman Falk, seconded by Councilman Egan to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5527 adopted 8-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Paul Smith reappointed to the Ethics Commission by an 8-0-0 vote.
RESOLUTION #5528 by Councilman Falk, seconded by Councilman Egan.
WHEREAS, the Town Council authorized the Town Manager to solicit bids, on the advice of the Senior Center Building Committee, for the construction of a new Senior Center; and
WHEREAS, the results of those bids produced an apparent low bidder; and
WHEREAS, the Town staff and the Building Committee have reviewed the company and its bid and recommend approval;
NOW, THEREFORE, BE IT RESOLVED, the Town Council, consistent with the charge of the Building Committee, approves the bid award and authorizes the Town Manager, consistent with the Charter, to execute agreements and documents necessary to complete the project.
Present for this discussion was Joseph Auclair, Technical Clerk of the Works for the Senior Citizens building project and Russell Maylott, Chairman of the Senior Citizen Building Committee.
Ms. Brand noted she circulated the letter of recommendation from Lazarus & Sargeant.
She stated Lazarus & Sargeant did interview the three low bidders, which were All Phase Enterprises, Zlotnick Construction, Inc., and Enfield Builders. She noted it was recommended going with All Phase Enterprises. She stated other documentation includes a breakdown on all the bids as well as a budget generation form which shows an estimated allocation for all costs associated with the project.
Councilman Falk questioned whether the bids came in under what was expected. Ms. Brand responded thus far the project is under budget. Councilman Falk questioned if they had anything they wished to include in this project with this new found money. Mr. Maylott stated one of the key items was the lightning protection. He added they were also hoping for a little extra money for durable furniture. Mr. Shanley stated hes hoping they can develop a designated and undesignated balance based on those things that they would want to see accomplished.
Mr. Maylott spoke highly of Joseph Auclair, the Clerk of the Works.
Mr. Auclair stated there were several items that were listed as allowances and were bid. He noted in reviewing these, there was some concern that there were certain items that could have been incorporated as a part of the design. He stated in discussing this with the architect, they took all of the allowances and made them as part of the bid. He noted rather than leaving the money in the contractors hands, they would leave the money in the Towns hands to control what they would have in the way of allowances for the future. He noted items that were in fact allowances included additional internal signage if needed; miscellaneous additional finished hardware; temporary site building; construction identification sign, facility dedication plaque; building security system; building intercom system.
Mr. Auclair stated the total allowance that was originally carried was $55,600, and right now the line items they have is probably more in the area of $17,000 to $18,000.
Councilman Egan thanked everyone for their hard work. She noted they did a fine job.
Mr. Maylott expressed the Committees appreciation for the Councils support.
Chairwoman Strom commended the Committee for all their hard work.
Mr. Kazmarski stated the Town discussed with the Committee and had the blessing of the Council to go forward and do the site preparation work, including drainage and utility installation. He noted the original estimate for that part of the work was $650,000. He noted theyre working right now with a maximum of $575,000 as their cost, and that includes about a $45,000 contingency, therefore, theres a potential for some additional savings. He pointed out the consultants price did not include the site lighting of the parking lot, and their price of $575,000 includes purchase and installation of all the site lighting. He highly commended Geoff McAlmond and Bill Sperrazza for the work they did in coordinating everything.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #5528
Adopted 8-0-0.
DISCUSSION: AWARD BID PACKAGE #2 SCHOOL BUILDINGS
RESOLUTION #5529 by Councilman Hall, seconded by Councilman Kaupin.
WHEREAS, the Town Council of the Town of Enfield authorized the solicitation of bids for Bid Package #2, on the advice of the School Building Committee, including H.B. Stowe, Prudence Crandall, and Nathan Hale schools, and;
WHEREAS, the Town staff along with the School Building Committee have reviewed the company that was the apparent low bidder and found it and its bid appropriate;
NOW, THEREFORE, BE IT RESOLVED, the Town Council of the Town of Enfield, acting on the advice of the School Building Committee authorizes the Town Manager, consistent with the Charter, to enter agreements and documents necessary to complete the project.
Present for this discussion were Chairman Randy Daigle and Gregg Smolley from Jeter, Cook and Jepson.
Mr. Shanley stated this is for three schools Stowe, Crandall, and Hale. He noted this has been an extraordinarily productive Committee.
Mr. Daigle stated the bids were opened on October 12 for the second bid package which consisted of Stowe, Crandall, and Hale Schools. He noted there were five bidders Enfield Builders, Aspinet Construction, A. Secondino & Sons, W.J. Mountford Construction, and ACMAT. He stated the apparent low bidder was Enfield Builders at $8,122,000. He noted there was less than 2% from the high bid to the low bid.
Mr. Shanley stated Ms. Brand met with the four low bidders today. Mr. Daigle stated Ms. Brand felt it would be appropriate to interview these bidders since the numbers were so close. He noted present at those interviews were the architect, Ms. Brand, and Jim Russo, their Construction Manager. He stated they asked the same questions of all four firms, and based on those results, they felt it was appropriate to recommend the apparent low bidder, Enfield Builders.
Mr. Daigle stated the Committee also did their own research on these bidders, and they came up with some questions for Mr. Pongratz and other committee members who have personal experiences with Enfield Builders. He noted they found there was no reason not to go with Enfield Builders, therefore, its the Committees recommendation that the Town of Enfield award the contract for Bid Package #2 to Enfield Builders. He added this contract should also include Alternate #3, which is the acceptance of the scoreboard. He noted this did come in under budget, even with the acceptance of Alternate #3. He stated they are still on budget and any of the funds that will hopefully be available they would like to put toward the FF&E package for the schools.
Councilman Kaupin questioned from the projected budget, what is the dollar amount that this bid package has come in under. Mr. Daigle responded its almost $800,000 under budget. Councilman Kaupin questioned if its their intention to put those monies back into certain buildings or would it be spread out amongst all the schools. Mr. Daigle stated Jeter, Cook & Jepson submitted a bid package with safety nets. He noted there were some deducts and alternates depending on where the base number would come in. He stated if the base number comes in below the estimated, they were not required to substitute or take out of the project any of the safety net numbers. He noted they have included just about everything that was asked for as concerns programs.
Councilman Kaupin thanked the School Building Committee, Jeter, Cook & Jepson and Town staff for their work on this project.
Mr. Daigle stated Ms. Brand has been extremely helpful to the Committee.
Mr. Shanley suggested a designated and undesignated fund be set up for this project, similar to what was suggested for the Senior Center. He noted there are costs associated with this project that are not reflected in the bid.
Councilman Hall thanked the Building Committee for all their hard work. She reminded everyone of the groundbreaking tomorrow.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #5529 adopted 8-0-0.
DISCUSSION: BRIEFING RESULTS OF REVIEW SHAKER LAKE SEWER ISSUE
Mr. Shanley stated this is a subject that has come up from a number of different areas. He noted he requested Public Works put together some of the data. He stated from time to time, there has been a concern over the fact that theres a sewer line that crosses through the pond. He noted nearby residents do not feel this is a safe situation. He stated every couple years they go through a process of testing and checking.
Mr. Kazmarski used an illustration to highlight the area under discussion. He noted the force main was pressure tested on September 13th, and there was no drop in pressure, no leaks, and the pressure testing was done at two and a half times the normal operating pressure of the pumps. He stated the gravity lines on both sides of the pump station were video inspected on September 14th, and there were no defects or intrusions noted, and there was no groundwater infiltration noted. He noted he requested Michael Caronna from the Board of Health to test an area where a metal retaining wall was built a number of years. He explained there was material coming out of this wall that was discolored and did not look good. He noted Mr. Caronna checked this material for bacteria and tannic acid and it was his professional opinion that the water from the wall was not sewage but rather groundwater. He explained the water testing schedule and technique. He noted on the occasion when they had a high e-coli count in the water, it was during a period following heavy rains.
Councilman Fiore referred to the metal retaining wall and questioned the possibility of drilling some holes in that wall to provide for a more natural drainage. Mr. Kazmarski stated drilling holes may weaken the strength of the metal sheeting. He added the Wetlands Commission and/or Planning & Zoning was approached about removing all of the metal sheeting, and the request was denied.
Councilman Fiore questioned if there is anything the Town can do to encourage residents who are still using septic systems in that area to connect to Town sewers, or is this the Lake Associations responsibility. Mr. Kazmarski stated its his guess it would be a combined thing between the property owner, the Lake Association, and the Board of Health. He noted if the septic system failed, a property owner could be ordered to hook into the Towns sanitary sewer.
Chairwoman Strom stated Messrs. McAlmond and Bord had talked about possibly using a consultant that deals with this type of thing. Mr. Shanley stated they will check into what it would take to get a consultant to look at this.
DISCUSSION: LIGHTS-HAZARDVILLE VILLAGE STREETSCAPE
Mr. Shanley stated Mr. Sperrazza has met with DOT to get things done so that a permit can be issued. He noted the good news is that a permit will be issued so they can start work probably next week. He stated the issue that has to be dealt with right now is the issue of the concrete stands that light poles are erected on. He noted they cannot get them from CL&P unless CL&P lights are used. He stated the issue of whether to lease or to buy is a large issue and a budgetary issue. He noted the recommendation of the Revitalization Committee is to go with CL&P, whether they lease or buy. He stated its his understanding that CL&P wont sell just the stands, but rather its a package. Mr. Sperrazza added that the plans were designed with CL&P and this is how the conduit is laid out. He noted they need a consensus from the Council regarding going with CL&P.
Councilman Kaupin questioned whether CL&P is the “only game in town” for the leasing option. Mr. Sperrazza responded probably.
Councilman Kaupin stated his opinion it makes sense to go with CL&P, whether they lease or buy. He questioned if they install these bases, how will they look. Mr. Sperrazza stated according to the details, there is only a two and a half-inch reveal on the base from the ground level.
Councilman Hall stated from the very beginning the Revitalization Committee and subcommittee have worked with CL&P on looking at the lighting.
It was the consensus of the Council to stay with CL&P, and the decision to buy or lease will come at a later time.
There was no Executive Session.
MOTION #5530 by Councilman Kaupin, seconded by Councilman Hall to adjourn.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5530 adopted 8-0-0, and the meeting stood adjourned at 8:12 p.m.
Respectfully submitted,
Suzanne F. Olechnicki Jeannette Lamontagne
Town Clerk Secretary to the Council
Clerk of the Council
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