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ENFIELD TOWN COUNCIL
MINUTES OF A REGULAR MEETING
JANUARY 2, 2001
A Regular Meeting of the Enfield Town Council was held in the Council Chambers of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Tuesday, January 2, 2001. Acting Chairman Falk called the meeting to order at 7:35 p.m.
PRAYER - The Prayer was given by Acting Chairman Falk.
PLEDGE OF ALLEGIANCE The Pledge of Allegiance was said.
ROLL-CALL Present were Councilmen Dodd, Egan, Falk, Fiore, Giddings, Hall, Kaupin, Mangini, McGuire, and Vayda. Chairwoman Strom was absent. Also present were Town Manager, Scott A. Shanley; Assistant Town Manager, Daniel T. Vindigni; Town Clerk, Suzanne F. Olechnicki; Director of Finance, Gregg Simmons; Director of Public Works, John Kazmarski; Director of Libraries, Henry Dutcher.
Deputy Mayor Peter Falk chaired the meeting in the absence of Chairwoman Mary Lou Strom.
MINUTES OF PRECEDING
MOTION #5004 by Councilman Mangini, seconded by Councilman Egan to accept the minutes of the December 14, 2000 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5004 adopted 9-0-1 with Councilman Kaupin abstaining.
MOTION #5005 by Councilman Kaupin, seconded by Councilman Giddings to accept the minutes of the December 18, 2000 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5005 adopted 10-0-0.
MOTION #5006 by Councilman Mangini, seconded by Councilman Egan to accept the minutes of the December 18, 2000 Regular Meeting.
AMENDMENT #1 by Councilman Mangini, seconded by Councilman Vayda to accept Councilman Kaupins correction to Page 14 Joan Smiths party affiliation is Unaffiliated.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared AMENDMENT #1 adopted 10-0-0.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5006 adopted, as amended, by a 10-0-0 vote.
PUBLIC COMMUNICATIONS & PETITIONS
Raymond McGivney, 15 Camelot Drive
Stated he received a letter last Friday indicating his neighborhood would no longer receive refuse/recycling collection as of next Monday. He stated his belief this was such short notice that the residents did not have the opportunity to meet or make arrangements. He expressed appreciation to the Town Manager for extending the cut-off date to January 22nd.
Mr. McGivney stated he moved into his home in November of 1990 and since that time refuse was collected by the Town, including recyclables, Christmas trees, big items, etc. He went on to note that when they purchased this property, it was never made clear at all by the developer, agent or anyone that they would have to pay for refuse collection. He stated they understood they would have to pay for plowing, and theyve done so for the past ten years. He noted when the Town started picking up their trash, they believed it was an arrangement that was worked out with the developer.
Mr. McGivney stated a budget was presented to the residents by the developer, and there was no indication that theyd be paying anything for refuse. He noted they believed they were buying a home in something called a "common interest community", however, a couple years ago, he learned the Town designated his neighborhood as condominiums. He pointed out it wouldnt be known this is a condo area since it looks like any other street in town. He went on to note the Town has treated this road as more than just a private road. He stated in addition to refuse collection, buses pick up and drop off kindergarten children, the Town cleaned the road a couple years ago, and the Town paved this road in 1996. He feels in many respects, this road has been treated as a public road for the past ten years. He noted theyre surprised to have trash service taken away. He pointed out he isnt asking for plowing or anything else, but just the restoration of services theyve had for ten years.
He stated in the letter from the Public Works Director, an option would be for residents to take their trash to the nearest public road, which is Broad Brook Road. He pointed out theres no shoulder in this heavily traveled road, and theres no safe place to deposit 20 to 30 trashcans. He noted there was never a common area set up for refuse to be placed within the development. He feels this is another indication that the developer felt that the refuse would be picked up since theres no provisions made to the contrary.
Mr. McGivney stated the association will be meeting shortly to decide what their next step will be.
John Shlatz, 42 South Road
Voiced concern about the veterans memorial in Scitico and the Gold Star monument on the Town Green. He invited Councilman Mangini to attend the January 17th Veterans Council meeting at the Old Town Hall to discuss this matter.
Scott Vining, 10 Grove Road
Spoke about plans to build a new standalone Head Start building. He stated his belief that is a violation of the legal document that was passed on November 2, 1999. He pointed out Question #1 of the referendum mentions additions and renovations to eight elementary schools, however, the Head Start building would be a standalone building. He noted originally, the Head Start facility was to be an addition to the Enfield Street School. He requested a legal opinion regarding this matter from the Town Attorney, Mr. Blumenthals office, and the bond counsel.
Richard Caravello, 6 Quaker Lane
Voiced his concern about public safety in the Misty Meadow area. He noted his son was involved in an accident in this area. He pointed out there was a severe icing problem on this road. He stated he called the police department and highway department and was told this is a private road. He noted there are no signs on this road indicating this is a private road. He stated he met with the Town Manager, Assistant Town Manager and the Director of Planning, and hes still waiting for answers. He went on to note it took a long time to get this road sanded. He questioned who is responsible for the maintenance of this road and who is liable for this road. He pointed out people are paying their property taxes on that road, and he questioned what theyre paying for.
Angela Rossetti, 16 Misty Meadow Road
Stated the Town plows come down their street, but do not plow the whole street. She feels the plows are traveling too fast on this road and present a danger to children on the street. She pointed out she and her husband called the Town Hall, but did not get any satisfaction. She went on to express her concern about school children walking on this road.
Donna Oski, 7 Misty Meadow
Agreed with previous speakers about Misty Meadow Road. She noted she also was unable to get answers when she called Town Hall. She pointed out the first three-quarters of the road is not plowed, however, the last quarter of the road is plowed.
Robert Tkacz, 1300 Enfield Street
Spoke about the traffic calming policy and stated his belief this is taking away the problems of the streets from the Police Department. He noted the Traffic Safety Officer should analyze the problem and make a recommendation to the Town Manager.
Referring to the policy, he feels it should be 75% of the households, not 66%. He stated his belief it should be very difficult to implement this policy.
Mr. Tkacz stated if this Traffic Calming Policy is to go into effect, there should be no exempt roads. He noted all neighborhoods should have the same privilege. He stated his belief there are no political firewalls with this policy, and the Town is leaving itself open for political interest groups to control the agenda and the outcome.
Margaret Jedziniak, 232 Abbe Road
Stated she read in this evenings newspaper that the School Building Committee is here to talk about the Head Start building. She stated her belief that if the Head Start building was to be a single building, it should have stated so on the ballot. She questioned whether a single building would be more costly. She noted she intends to pursue this and protest this if this is not how its supposed to be according to the referendum ballot.
Mrs. Collins, 25 Gordon Lane
Expressed her appreciation for her streets being plowed.
Mrs. Collins stated her belief the Board of Education spends too much money, and she expressed her opposition to an increase for the Superintendent of Schools.
COUNCILMEN COMMUNICATIONS & PETITIONS
MOTION #5007 by Councilman Kaupin, seconded by Councilman Hall to suspend the rules to move Item a. under Items for Discussion prior to Old Business.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5007 adopted 10-0-0.
MOTION #5008 by Councilman Kaupin, seconded by Councilman Mangini to suspend the rules to add Item e. under Items for Discussion "Resolution re: Lease Agreement for Social Services, Community Development and other related municipal offices.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5008 adopted 10-0-0.
Referring to comments about Head Start being a standalone building, Councilman Kaupin stated when this idea first surfaced, they did get a ruling from bond counsel saying it was proper to move the facility as a separate building. He requested verification of this be provided. He pointed out a separate facility turns out to be the least costly option due to the current design and layout of Enfield Street School.
Councilman Kaupin requested the Town Manager provide an update concerning Misty Meadow Road. He noted he spoke with Mr. Caravello last Tuesday, and he had discussions with the developer that same day. He noted he was assured the plowing would get done, and he was specifically told if there were issues that the residents were unhappy with regarding the condition of the street, that he would go out and correct them right away.
Councilman Hall stated her understanding Planning & Zoning has the Misty Meadow item on their next agenda, and theyre supposed to accept that portion of the road as a Town road. She noted hopefully they wont have this problem much longer.
Councilman Hall stated Beverly Street Extension is also on the Planning & Zoning agenda.
Councilman Hall stated her understanding theyll be closing on the property for the Senior Center soon. She noted the items are still there, and before they close, someone should take a look at this property.
Councilman Mangini accepted Mr. Shlatz invitation to the upcoming Veterans Council meeting. She emphasized her intent is to show respect to veterans. She stated her belief the Gold Star plaque on the Town Green is not being given the respect it deserves. She stated her hope the Town, in conjunction with the Veterans Council, can do something to address that concern. As concerns moving monuments or statues, she noted thats not her responsibility or position. She noted if the veterans feel these monuments belong in certain parts of Town, she will not oppose that. She stated anything to do with these matters has to do with the goal to show more respect to the Towns veterans.
Councilman Mangini commended the Public Works Department on the good work they did on the Bass Drive and Colonial Drive area.
Councilman Mangini stated theres a concern regarding a traffic issue on Carriage Drive, which she would like to pass through the Town Managers Office to the Traffic Division.
Councilman Mangini stated she was asked to pass onto Council members the request to wave to police officers when theyre on the road.
Councilman Mangini stated there will be a fund raiser dinner dance for a young child who has a life threatening illness. She noted this fundraiser will be held this Saturday evening at 6:00 p.m. at the Elks Club. She stated the Town Managers office has all the details.
Councilman Fiore stated at the last veterans meeting, they picked the following dates for special events Memorial Day Parade May 28; Gold Star Luncheon June 24; Veterans Day Parade November 11th. He noted the Councils packet also includes a budget increase request from the Veterans Council for the upcoming parades. He requested this be on the January 16th agenda.
Councilman McGuire stated his belief that overall, the Public Works Department did an excellent job handling the recent snowstorm.
Councilman McGuire stated theyve received a list of meetings for 2001. He pointed out there is supposed to be a set schedule of quarterly meetings with the fire chiefs, however, he does not see that included on this list. He requested these quarterly meetings be included. Mr. Shanley indicated that can be done.
Referring to the condo trash issue, Councilman McGuire invited anyone to attend the Condo Subcommittee meetings. He noted there is an opportunity at those meetings for public communications.
Councilman Falk stated Mr. Vining had presented a document under Public Communications. He requested copies be provided for all Councilmen. Mr. Shanley indicated that would be done.
Councilman Falk stated at the last meeting, the Council voted to approve the ordinance for establishing Scenic Road status. He questioned the documentation that was presented at that meeting by an attorney representing Laughlin Road residents. Mr. Shanley stated he requested the Town Attorney review that documentation to determine whether it constitutes a formal request to designate Laughlin Road as a scenic road. He noted that is being researched.
TOWN MANAGER REPORT & COMMUNICATIONS
Mr. Shanley stated he spoke briefly to the Public Works Director as to whether or not work was done on Camelot. He noted the Public Works Director believes they had to pull the bond on that project to complete the road as part of an incomplete development, and that may explain why the Town was on the road in 1996. He noted that will be checked out.
Referring to Misty Meadow Road, Mr. Shanley stated the Town is aware of the problems in that area. He noted he spoke at length to Mr. Caravello. He explained this development has had a long and difficult past. He noted it went bankrupt and became part of an FDIC operation during the early recession of the early 1990s, and the Town worked in cooperation with a developer to help get it out of bankruptcy. He stated there are significant portions of that development that are not complete, that have not been accepted as public roads, and as a result, are not being maintained as public roads because they are private ways. He acknowledged that the best way to avoid this is to insure that theres no ability to build, or a certificate of occupancy issued until such time as all improvements are done, and in that way, no one is living on a street thats incomplete. He stated the Planning & Zoning Commission is in the process of trying to pull the remaining bond in order to attempt getting the work done to allow them the ability to recommend acceptance of the street. He explained according to state law, the developer has five years to complete the work, and that is not until April of next year. He noted one of the developers spoke against the bond being pulled, but the Planning & Zoning is working on this right now to legally pull that bond. He stated the Town has worked as closely as possible to try and get the developer to plow the roads and complete what needs to be completed in order for the Town to accept the roads. He emphasized this is not intended to be a runaround. He stated the fact is if the Town accepts responsibility for plowing the road, even though its a private road, then the Town eventually accepts the responsibility of completing the development at the taxpayers expense, and the idea is to have the developer and development pay for the improvements. He noted he cannot authorize Town vehicles onto the private way without defacto accepting the private way.
Councilman Kaupin questioned what the Town can do if residents feel that the condition of the road is not up to a standard thats passable and safe. He questioned if theyre having a difficult time getting through to the developer, can they call the Town Managers Office, and then the Town Manager get in touch with the developers. Mr. Shanley stated they can certainly try to do that and remind the developers this is a private road and their responsibility to keep clear. He added this is what they have been trying to do.
Councilman Dodd questioned at what point does it become a public safety issue that would involve the police department trying to get the developer to handle the problem. Mr. Shanley stated that is another angle the Town uses. He noted they try everything possible to get the developer to accept the responsibility that is theirs and maintain that road.
Councilman Fiore questioned if some Council members wanted to pursue a change in the building codes so that a certificate of occupancy could not be issued until all public facilities are completed, how would they go about doing that. Mr. Shanley stated that is a Planning and Zoning issue.
Councilman Egan questioned if there are parts of Misty Meadow Road that are ready to be accepted. Mr. Shanley stated his understanding there are some portions involving legal issues, and the developer is supposed to be getting legal documentation to the Town.
TOWN ATTORNEY REPORT & COMMUNICATIONS
There was no formal report this evening.
REPORT OF SPECIAL COMMITTEES OF THE COUNCIL
Councilman Fiore spoke about the senior center project and informed the Council the surveyor was scheduled to work on this site and he assumes that work was done. He noted Phase I and II site assessments have been completed. He stated due to meeting postponements due to weather, the Senior Center Building Committee requests their report before the Council take place at the first meeting in February.
Councilman Kaupin stated the Condominium Subcommittee met on December 19th, and the next meeting was scheduled for February 6th. He noted at that meeting they had a review of condominium road specifications and an update on the expenditure estimates for solid waste/recycling collection. He noted Commissioner Ballard of the Planning & Zoning Commission attended the meeting, and the invitation remains open for Planning & Zoning to attend future meetings.
DISCUSSION RE: SCHOOL BUILDING COMMITTEE UPDATE
Present from the School Building Committee were Chairman Randy Daigle, Vice-Chairman Douglas Maxellon, Kimberly Knapp, Charles Ladd, Kenneth Morgan, Michael Littlejohn, and Donna Szewczak
Present from Jeter, Cook, and Jepson were Bruce Kellogg and Gregg Smolley.
Chairman Daigle stated they are present to provide an update of all the school projects. He noted the architect will review all the options studied for the Head Start location.
Mr. Kellogg stated theyve received Planning & Zoning approval on four of the schools, and this month theyre hoping for another four approvals from Planning & Zoning. He noted theyre starting the School Facilities review process on February 5th, and this process will run through mid-April. He stated they are within the project referendum budget amount of $37 million dollars. He noted the cost estimators will be providing more current and conforming cost estimates for the construction document that will go to the State in February.
Mr. Smolley then spoke about the different locations that were considered for the new Head Start facility. He used illustrations to explain the different options, why certain sites were determined unsuitable and how they progressed to the recommended site. He reviewed factors which eliminated certain locations, i.e., unsuitability of soil, vehicle circulation, impact on playing fields. He stated after a review of the different locations, it was decided to look at the site which is located at the south end of the Enfield High School parking lot. He noted parking would be located to the east of the toe of the slope and access through the Enfield High School driveway. He noted the caveat on this site is that the amount of subsurface and utility exploration is not at the same level as the Enfield Street School itself since its a relatively new site. They feel this site design enhances the building aesthetics and allows for expansion to the south. He noted there might be some conflict in car circulation on this site, but they feel that can be overcome. He went on to note there will be some extensive cutting of the hill, and they do not know what is underneath the area until they have borings done. He went on to note this will require some re-striping and re-work of the existing paved area at the high school, and they would most probably be directed to accommodate some of the displaced parking on the lower lots at the high school. He stated the access would be from the high schools access road, and this may require a permit from the state traffic commission.
Chairman Daigle stated the Committee thoroughly investigated different sites for Head Start. He invited questions from the Council.
Councilman Hall questioned how many parking spaces will be lost at Enfield High School. She noted its uncertain how many spaces will be lost when the library is added to the front of Enfield High School. Chairman Daigle stated they have not received any information regarding the library size and its impact on parking, however, that will be looked into further.
Mr. Smolley stated his belief the plan, shown as Option #3, has a net displacement of about 31 spaces, and its understood those spaces could be accommodated behind the lower fields. He noted that would need further investigation.
Chairman Daigle stated the existing parking lot isnt striped, and they dont have an accurate parking space count as to whats currently available. He noted there are parking spaces right behind and on the side of Enfield High School.
Councilman Kaupin questioned if the Building Committee fully supports this option. Chairman Daigle stated this is the option that the majority of the Building Committee voted for.
Councilman Kaupin questioned if the Building Committee got any positive feedback from the Board of Education regarding locating Head Start next to Enfield High School, as well as any of the parking issues. Chairman Daigle stated his recollection the Board
was in favor of this location mainly because of the interaction between the high school and the Head Start program.
Councilman Kaupin suggested perhaps the Building Committee should go before the Board to indicate this is the location they wish to pursue and let them know about the impact on parking, along with a solution to overcome that issue. Chairman Daigle stated they will be making this same presentation before the Board of Education.
Councilman Vayda stated his understanding locating the Head Start adjacent to Enfield Street School would be very expensive. He requested clarification on this. Mr. Kellogg stated according to the estimator, it appears there might be a 15% cost savings in site development if they build near Enfield High School. He stated that amounts to about a $100,000 savings. He pointed out this is very dependent on sub-surface conditions, and that is an unknown at this point in time. He noted it could be that if they find unsuitable materials, there would be no savings, and in that case, they would be looking at three options with the same cost. He pointed out all the options are within the budget parameters that were set forth by the referendum.
Councilman Kaupin questioned whether they looked into attaching Head Start to Enfield Street School. Chairman Daigle stated that was the first option they looked at and based on program needs, it was not cost effective.
Chairman Daigle stated one of the major roadblocks is the inability to relocate the existing football field, and this leaves available only very small parcels of land.
Councilman Egan commended the Committee for all their hard work.
Acting Chairman Falk expressed his appreciation to the Committee for spending so much time on this.
Acting Chairman Falk stated his assumption that the Council is in favor of proceeding with this particular site, with the stipulation that the Board of Education goes along with this as well.
Councilman Vayda questioned when the Committee is going before the Board of Education. Chairman Daigle stated they will contact the Chairman of the Board of Education to set a date to come before the Board.
OLD BUSINESS
APPOINTMENTS (TOWN COUNCIL)
MOTION #5009 by Councilman Kaupin, seconded by Councilman Fiore to remove Item #12 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5009 adopted 10-0-0.
NOMINATION #5010 by Councilman Kaupin to reappoint Roman Joseph Polaski (R) to the Library Board of Trustees for a term which expires 12/31/03.
MOTION #5011 by Councilman Vayda, seconded by Councilman McGuire to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5011 adopted 10-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Roman Joseph Polaski reappointed to the Library Board of Trustees by a 10-0-0 vote.
All other Town Council appointments remained tabled.
APPOINTMENTS (TOWN MANAGER)
MOTION #5012 by Councilman Kaupin, seconded by Councilman Fiore to accept the Town Managers recommendation to remove Item #12 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5012 adopted 10-0-0.
MOTION #5013 by Councilman Kaupin, seconded by Councilman Vayda to accept the Town Managers recommendation to reappoint Christine Casey to the Economic Development Commission for a term which expires 12/31/05.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5013 adopted 10-0-0.
MOTION #5014 by Councilman Vayda, seconded by Councilman Mangini to remove Item e. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5014 adopted 10-0-0.
CONTINUED DISCUSSION RE: USE OF NORTH SCHOOL
Councilman Vayda stated its not clear to him why the improvements are being proposed. Mr. Kazmarski stated these items came up as a result of several meetings between his staff and the Enfield Food Shelf. He noted the Food Shelf indicated they would like to be on the first floor. He stated the Town would have to provide, at a minimum, an ADA acceptable handicap ramp. He noted other items involve some interior demolition resulting in the removal of some counter shelves and one interior wall to provide them the type of space and circulation the Food Shelf wants. He went on to note the plumbing demolition improvements involve closing off and capping several bathroom sinks. He stated electrical would be done in conjunction with the interior demolition of the walls, and relocating some outlets and putting in new ones where required.
Mr. Kazmarski stated theres a cost included for checking out and repairing or replacing the burglar/fire alarm system. He went on to note theres a cracked section in the boiler. He noted theres also a contingency included for a structural engineering evaluation because the Food Shelf floor loads could be approximately 172 lbs. per square foot. He pointed out thats rather a high floor loading, and theres a distinct possibility some additional structural members may be needed in order to strengthen the floor.
Councilman Vayda stated his understanding no rent would be paid. Mr. Shanley stated that hasnt been discussed. He noted staff is operating on a directive from the Council to work with the Food Shelf to learn how they might be able to use this building.
Councilman Vayda questioned the need for all of these improvements. He stated it was his impression the Town was simply trying to provide a safe, dry environment that allowed the Food Shelf to store food. He agreed with the need for a handicap ramp, burglar alarm, and boiler repairs, but hes unsure of the need for some of the other proposals. He suggested perhaps the Council should discuss this with the Food Shelf.
Councilman Mangini thanked staff for taking the time to work with the Enfield Food Shelf. She reminded the Council that if not for this Food Shelf, there would be people going hungry in town. She noted its their responsibility, as a town, to help these people, and she feels they need to support this kind of operation. She agreed with Councilman Vayda in that the Council needs to have Mr. Wilson present at some point. She requested this be placed on an upcoming agenda.
Mr. Shanley clarified that although this is a community responsibility and a town responsibility, it is not a Town of Enfield function, and the Enfield Food Shelf does not work for the Town, nor are they employees of the Town, and the Town does not accept responsibility or liability for their activity.
Councilman Egan stated her impression the Council was to have a workshop to discuss all the buildings and she suggested perhaps this is something that can be discussed at that time.
Councilman Dodd questioned whether it might be more economical to replace the boiler. Mr. Kazmarski stated his belief they can get a new boiler for less than $17,000. He pointed out it might cost about that amount for repairs.
Councilman Dodd questioned whether the boiler has to be in the basement, and could it be placed outside. Mr. Kazmarski noted thats a possibility, however, that is a very tight site.
Councilman Dodd questioned whether theres already a ramp there. Mr. Shanley stated there is a ramp, but its questionable that its ADA compliant.
Councilman Fiore stated he would like to see this packaged to be included within the complete study per one of the Councils goals. He feels they should look at all the buildings in Thompsonville. He suggested removing this item from the agenda.
Councilman Giddings questioned how long the Enfield Food Shelf can remain at the Higgins building. He noted if they are to incorporate this building into an overall study of buildings, they may be dealing with time constraints.
Councilman Giddings stated if the floors cannot withstand the estimated 172 lbs. per foot, what would keep the Food Shelf from using the basement. Mr. Kazmarski stated the basement would have stronger floors, but they would then have to provide some means for accessing the basement that would be ADA compliant.
Councilman Giddings suggested possibly the Food Shelf could store the food in the basement and do the distribution from the first floor. He noted possibly they could incorporate the pulley system as is used at the Higgins building. Mr. Shanley stated the original charge was to listen to what the Food Shelf people felt they needed and bring the Council some estimated costs based on those needs.
Acting Chairman Falk stated if the North School is only to be used temporarily, they should be looking at keeping any modifications to a minimum.
Councilman Mangini requested this item remain on the agenda until the Council has had an opportunity to speak with the Enfield Food Shelf Board of Directors.
Councilman Vayda agreed they should be looking at the whole picture regarding building utilization. He stated his belief they should be engaging the Enfield Food Shelf in a conversation to learn what their needs are. He added there is the question of how long the Enfield Food Shelf would remain in that building.
Acting Chairman Falk requested the Town Manager set up a work session with the Enfield Food Shelf. He requested Mr. Kazmarski work on answering some of the questions raised by the Council this evening.
Councilman Fiore withdrew his motion to remove this item from the agenda.
MOTION #5015 by Councilman Kaupin, seconded by Councilman Vayda to re-table this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5015 adopted 10-0-0.
MOTION #5016 by Councilman Kaupin, seconded by Councilman Giddings to remove item f. from the agenda.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5016 adopted 10-0-0.
RESOLUTION RE: DAY CARE FACILITY LEASE APPROVAL
Mr. Shanley stated a letter was received from the attorney for the Felician Sisters indicating that they are no longer interested in negotiating a ten-year lease at that location. He noted they indicated that they felt that the impact of a day care facility is too great for their operation and the needs of the other uses of their facility. He stated at this time the Felician Sisters have decided not to move forward with the Town in developing a parking area, which the Town determined was necessary a couple years ago. He noted this leaves them with a month-to-month lease until such time as they can find another alternative. He stated a resolution will be available for the next meeting authorizing a month-to-month lease, and they will then begin discussions on alternatives for the operation.
MOTION #5017 by Councilman Fiore, seconded by Councilman Mangini to re-table this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5017 adopted 10-0-0.
MOTION #5018 by Councilman Fiore, seconded by Councilman Vayda to remove Item g. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5018 adopted 10-0-0.
RESOLUTION #5019 by Councilman Mangini, seconded by Councilman Fiore.
BE IT RESOLVED, that the Enfield Town Council does hereby adopt the NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM POLICY.
Referring to an earlier comment about there not being enough political firewalls in this policy, Councilman Fiore stated this policy is flexible and could be built upon in the future. He stated his belief this is a good first step to proceed with some type of traffic calming policy in Enfield. He stated his hope the Council will adopt this resolution.
Councilman Kaupin referred to Mr. Tkaczs comment regarding the 75% figure vs the 66% figure and there being no exempt roads, and questioned what kind of discussion took place about the percentages and why some roads are exempt.
Acting Chairman Falk stated his belief the original proposal that the subcommittee came up with was 50%, and after the committee had first given their report about a year ago, it was felt a two-thirds majority should be adequate. He stated his belief it will be difficult to get 66% of the signatures. He pointed out there shouldnt be any frivolous requests due to the effort that will be required to kick this off, and it was believed that this was a realistic percentage.
Councilman Fiore stated his belief a lot of safeguards are built into this policy, and it will not be easy for a group in any area to go through all these steps. He feels only the real legitimate cases will make it through the whole process.
Acting Chairman Falk stated this is just a generic process to get the ball rolling. He noted it does not determine the outcome as concerns specific types of traffic calming. He noted there may be other things that are not included in this policy that could be implemented. He stated they would not want to put barriers on roads like Hazard Avenue, Elm Street, state roads, or feeder roads because this would lead vehicles off into neighborhoods, and the goal is get vehicles out of the neighborhoods. He noted thats why such roads are exempt.
Councilman Fiore stated basically there are two types of roads excluded from this policy at this time State of Connecticut roads and arterial and industrial roads.
Councilman Vayda stated up to this point the Town did not have a policy in place that gave Town staff the tools with which to address these issues. He stated his belief this is a good start, and he appreciates the work of the subcommittee. He acknowledged there may be a time when the policy needs to be addressed and refined over time.
Councilman Hall requested Councilman Fiore read how the Town is addressing the fire safety and traffic safety officers, and how their role in this policy plays out.
Councilman Fiore stated a pre-application conference will be scheduled by the Town staff, which will include the Director of Planning, the Town Engineer, the Traffic Safety Officer and the local fire chief or fire chiefs designate. He noted in all subsequent sections where the term "Town Staff" is mentioned, it is this group of people being referred to. He noted they are to proceed with the applicants to have a variety of meetings. He explained the "Town Staff" is really an advisory group to help residents through the process. He noted if things proceed, they would have to come before the Council and in most cases Planning & Zoning. He stated the recommendations of that "Town Staff" should weigh very heavily on whether the Council and Planning & Zoning approves it.
Mr. Shanley stated this would be very similar to the ART process for Planning & Zoning.
Councilman Kaupin stated he supports this policy, and he feels its a good first step.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #5019 adopted 10-0-0.
Item h. remained tabled.
MOTION #5020 by Councilman Vayda, seconded by Councilman Kaupin to remove Item i. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5020 adopted 10-0-0.
MOTION #5021 by Councilman Egan, seconded by Councilman Vayda to waive the reading of the resolution.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5022adopted 10-0-0.
RESOLUTION #5023 by Councilman Kaupin, seconded by Councilman Egan.
A Resolution re: EHS Library
(copy appended)
AMENDMENT #1 by Councilman Kaupin, seconded by Councilman Hall to amend the first sentence in Section 10 as follows:
Section 10 - Timelines. The Building Committee shall make progress reports to the Town Council and Board of Education for review and discussion no less than every other month.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared AMENDMENT #1 adopted 10-0-0.
Referring to Section 3 Subcommittees, Councilman Kaupin stated his belief they should leave this section as is.
AMENDMENT #2 by Councilman Kaupin, seconded by Councilman Mangini to amend the first sentence in Section 2 as follows:
Section 2 Structure; Membership. The Building Committee will consist of five (5) members and two (2) alternates to serve at the pleasure of the Town Council.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared AMENDMENT #2 adopted 10-0-0.
AMENDMENT #3 by Councilman Kaupin, seconded by Councilman Egan to amend the last sentence in Section 1, (a) (2) as follows:
"The Building Committee shall, upon approval of the Town Council, issue a notice to proceed with the final plans."
Upon a SHOW-OF-HANDS vote being taken, the Chair declared AMENDMENT #3 adopted 10-0-0.
Referring to Section 1, (a) (5), Councilman Fiore noted Mr. Osborn of the Board of Education, offered the following suggestion for wording in the second sentence:
"The Building Committee shall seek guidance and approval from the Town Council, after guidance and consultation with the Board of Education, if there is any question regarding substantial compliance".
Mr. Shanley stated his belief bond counsel would say that only the Town Council, as the body that actually put forward the referendum, can legally determine what the Town Council meant when the Town Council issued the referendum question.
Councilman Mangini requested the entire amended resolution be reviewed by the bond counsel in the event there may be any legal implications that they may be faced with. Acting Chairman Falk stated his belief the Council is obliged to have bond counsel look at this before it gets implemented.
AMENDMENT #4 by Councilman Giddings, seconded by Councilman Dodd to amend Section 1 (a) (6) as follows:
"Determine the scheduling/phasing of the planning and construction of the building included in the overall project."
Upon a SHOW-OF-HANDS vote being taken, the Chair declared AMENDMENT #4 adopted 10-0-0.
MOTION #5024 by Councilman Hall, seconded by Councilman Vayda to re-table this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5024 adopted 10-0-0.
MOTION #5025 by Councilman Dodd, seconded by Councilman McGuire to remove Item j. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5025 adopted 10-0-0.
RESOLUTION #5026 by Councilman Kaupin, seconded by Councilman Mangini.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO : 310-2001-4700-8150-335 $190,000.00
Family Resource Ctr L & B ~
~ 310-2001-4700-8150-450 175,000.00
Family Resource Ctr Construction ~
FROM: 310-17030 ~
Transfer from Social Services $365,000.00
CERTIFICATION
I hereby certify the amount of $365,000.00 is available from Account #310-17030 as of December 19, 2000.
/s/ Gregory Simmons, Director of Finance
Councilman Fiore stated his belief this is too much money for him to vote in favor of. He stated his understanding this program does a service for a small percentage of people in Enfield, and he understands people from other districts can partake of this program if they can get transferred to Alcorn. He stated his belief there are too many "ifs" in this program.
Councilman Mangini stated her belief this is a very valuable program and well worth the investment.
Councilman Egan stated she supports this. She noted the Town has waited a long time for the monies to come from the State, and now that those monies are in place, its up to the Town Council to put in its share. She noted this is a valuable program and a benefit to the people in the community.
Councilman Hall questioned if theres another sum of money that has to come out of next years budget, and Mr. Shanley stated there would be another sum of money necessary for the Council to fully fund this. He noted he would need clarification this evening as to exactly what hes authorized to do at this point.
Councilman Hall questioned where the second allotment of money will come from. Mr. Shanley stated the departments have not prepared their budgets as yet. He noted if theres an excess of revenues in the Social Services fund and less expenditures than anticipated, and they return funds to the Fund Balance of the Social Services Fund, then he feels they should make this appropriation from there for this purpose. He noted theres no guarantee that will happen. He stated if it does not happen, he will look to the General Fund to support all of these programs.
Councilman Fiore stated he will not support either resolution this evening because he is considering roads in his district that have to be closed after every major rainstorm, recreation needs of the town and other capital improvements needed. He feels he has to justify, based on the percentages and the amount of people who would be using these capital improvement projects, as to where this falls within that prioritization.
Councilman Falk stated this program will be located in Thompsonville, but is open to residents throughout Enfield. He stated its more important than anything else to help young children of need. He noted its his intent to work with next years budget to find a place to come up with the money for this program.
Councilman Kaupin stated this money is coming out of the fund from Social Services programs, and he feels it should be spent on Social Services programs. He noted this is a program that people have been working on for a long time, and he feels very comfortable supporting it because its an identified Social Service need, and there are dollars available that can be spent on the program. He pointed out Social Services built up this fund because of grants, and this is a program that they want. He stated his belief the first place they should look to pull the balance of the monies from would be the Social Services Fund.
Councilman Vayda stated he considered the possible impacts on the community if this program does not go forward. He stated his belief one of the functions of government is to try to reach people to keep them from falling through the cracks, and he feels this program attempts to do that. He voiced his support of this resolution.
Councilman Mangini stated this program is extremely important for Enfield children. She invited any Council member to come out and observe the programs that the Social Services Department offers.
Councilman Egan stated a huge component of this program is night time seminars and informational meetings, not just for children, but for parents as well. She feels this is a benefit to the whole town.
Councilman Hall stated she will support the resolutions, but she prefers to see the balance come out of the trust fund.
Councilman Fiore stated he does support Social Services programs when they encompass everyone in the Town of Enfield all of the time, and not just a select group in one particular area.
Mr. Shanley provided a historical view of this program. He explained the Town received a $150,000 federal grant because this is the only school district that meets the federal requirements for the target, and they also received a $400,000 state grant because this is the only school district that meets the requirements. He stated this is not a Town staff or a Town Council arbitrary decision to only locate it in a certain area. He noted this is the only way to get the state and federal dollars that theyve received.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #5026 adopted 9-1-0, with Councilman Fiore voting against the resolution.
RESOLUTION #5027 by Councilman Kaupin, seconded by Councilman Mangini.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: 220-8030-930 Transfer to CIP $365,000.00
FROM: 220-9951 Fund Balance ~
~ Undesignated $365,000.00
CERTIFICATION
I hereby certify the amount of $365,000.00 is available from Account #220-9951 as of December 19, 2000.
/s/ Gregory Simmons, Director of Finance
Mr. Shanley stated they will conduct all the engineering and architectural work necessary to get this ready so that if its fully funded, it will be ready to move forward.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #5027 adopted 9-1-0, with Councilman Fiore voting against the resolution.
Item k. and l. remained tabled.
MOTION #5028 by Councilman Kaupin, seconded by Councilman Vayda to remove Item m. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTON #5028 adopted 10-0-0.
RESOLUTION #5029 by Councilman Kaupin, seconded by Councilman Mangini.
NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Enfield hereby approves the attached set of goals for 2001. (Copy of goals appended to minutes)
Councilman Egan noted the Purple Heart and Strand Theater items are not in the final goal statement.
AMENDMENT #1 by Councilman Egan, seconded by Councilman Kaupin to include Purple Heart Museum and Strand Theater to the goal statement.
Councilman Fiore stated there are other important things being excluded.
Acting Chairman Falk stated these items have been on the Councils goal sheet for the last four or five rounds. He noted these are always items that have been supported, and by not including them, it might lead the Purple Heart and Strand people to think they were no longer supported.
Councilman Egan pointed out theyve eliminated a lot of things that were already in process.
Councilman Fiore stated with every new Council theres a different dynamic of what they feel is important. He acknowledged these are important projects, but he will not support the amendment to add these to the goals.
Councilman McGuire agreed with Councilman Fiore. He noted he chose his priorities as to those he thought were most important.
Councilman Mangini agreed with Councilmen McGuire and Fiore. She noted she based her priorities on the individual concerns and what she felt were the highest priority.
Mr. Shanley stated the Town received a one million-dollar grant for each of those projects and including the Purple Heart and Strand Theater in the goals was simply a rounding out statement of support.
Upon a SHOW-OF-HANDS vote being taken, AMENDMENT #1 was defeated by a 5-5-0 vote with Councilmen Vayda, Fiore, McGuire, Mangini, and Hall voting against the amendment.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #5029 adopted 10-0-0.
NEW BUSINESS
APPOINTMENTS (TOWN COUNCIL)
NOMINATION #5030 by Councilman Fiore to reappoint Daniel Jasminski to the Connecticut River Assembly for a term which expires January 12, 2004.
MOTION #5031 by Councilman Kaupin, seconded by Councilman Giddings to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5031 adopted 10-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Daniel Jasminski reappointed to the Connecticut River Assembly by a 10-0-0 vote.
The remaining appointment to the Connecticut River Assembly remained on the agenda.
The Discussion re: Camp, Dresser & McKee Recreational Study remained on the agenda.
(Workshop to be scheduled)
ITEMS FOR DISCUSSION
MOTION #5032 by Councilman Kaupin, seconded by Councilman Vayda to suspend the rules to address Items b., c., and e., under Miscellaneous.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5032 adopted 10-0-0.
DISCUSSION RE: REQUEST FOR TRANSFER FROM LIBRARY ACCOUNT #5100-110 SALARIES, FULL TIME TO LIBRARY ACCOUNT #5100-339 PROFESSIONAL SERVICES ($5,000)
Mr. Dutcher explained the full-time Administrative Assistant position is currently open. He noted the Human Resources director is working with the 1029 Union and the Clerical Union about the future of that particular position. He noted in the meantime they have a part-time temporary person. He stated basically this is a housekeeping type of thing. He noted Finance is not able to pay them out of 110, and they need to move it to 339 in order to utilize the funds to pay the temporary person.
MOTION #5033 by Councilman Kaupin, seconded by Councilman Hall to suspend the rules to address this item under Miscellaneous this evening.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #5033 adopted 10-0-0.
MISCELLANEOUS
RESOLUTION #5034 by Councilman Kaupin, seconded by Councilman Vayda.
RESOLVED, that the Enfield Town Council does hereby approve the four (4) year collective bargaining agreement between the Town of Enfield and the Service Employees International Union Local 531 Supervisory Unit dated July 1, 2000 through June 30, 2004.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #5034 adopted 10-0-0.
RESOLUTION #5035 by Councilman Kaupin, seconded by Councilman Mangini.
WHEREAS, the State of Connecticut is conducting a Road Realignment project at Route 190/South Road/Elm Street; and
WHEREAS, the State requires an easement to slope for the support of the highway as shown on the attached map entitled "Town of Enfield, Map Showing Easements Acquired from the Town of Enfield, by the State of Connecticut, Department of Transportation, Intersection Improvements, Route 190 @ South Road and Elm Street, Scale: 1:500, September 22, 2000."
NOW THEREFORE BE IT RESOLVED, the Town Council of the Town of Enfield hereby authorizes the sale of the property as shown in the attached for $800. (Maps appended to minutes)
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #5035 adopted 10-0-0.
RESOLUTION #5036 by Councilman Kaupin, seconded by Councilman Vayda.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter the following transfer is hereby made:
TO: Library ~
Acct. #5100-339 Other Professional Services $5,000.00
FROM: Library ~
Acct. #5100-110 Salaries, Full-Time $5,000.00
CERTIFICATION:
I hereby certify the amount of $5,000.00 is available from Account #5100-110 as of December 15, 2000.
/s/ Gregory Simmons, Director of Finance
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUT |