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ENFIELD TOWN COUNCIL
MINUTES OF A REGULAR MEETING
TUESDAY, JANUARY 17, 2006
The Regular Meeting of the Enfield Town Council was called to order by Deputy Mayor Kenneth Hilinski in the Council Chambers of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Tuesday, January 17, 2006 at 7:30 p.m.
PRAYER – The Prayer was given by Councilman Kaupin.
PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was said.
ROLL-CALL – Present were Councilmen Edgar, Hilinski, Kaupin, Lee, Mangini, Maxellon, Nelson, Peruta, and Ragno. Councilmen Crowley and Tallarita were absent. Also present were Acting Town Manager and Town Attorney, Christopher Bromson; Assistant Town Manger, Daniel Vindigni; Town Clerk, Suzanne Olechnicki; Director of Public Works, John Kazmarski; Deputy Director of Public Works, Geoffrey McAlmond; Director of Finance, Gregory Simmons; Tax Collector, Suzanne Guinness.
FIRE EVACUATION ANNOUNCEMENT
Deputy Mayor Hilinski made the fire evacuation announcement.
MINUTES OF PRECEDING MEETINGS
MOTION #8205 by Councilman Mangini, seconded by Councilman Ragno to accept the minutes of the December 12, 2005 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8205 adopted 9-0-0.
MOTION #8206 by Councilman Mangini, seconded by Councilman Kaupin to accept the minutes of the December 19, 2005 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8206 adopted 9-0-0.
MOTION #8207 by Councilman Mangini, seconded by Councilman Kaupin to accept the minutes of the December 19, 2005 Regular Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8207 adopted 8-0-1, with Councilman Edgar abstaining.
PUBLIC COMMUNICATIONS & PETITIONS
Mary Ann Turner, 7 Meadow Road
Thanked those people who made it possible to televise this evening’s meeting.
Ms. Turner referred to the issue of people being waived through the landfill after the previous Council had decided there would be a $5.00 permit fee to use the landfill. She noted the Acting Town Manager sent her the following letter:
“Given the recent events related to the flood and the extensive loss of property, a number of those in line were emotional and disgruntled, and in the interest of safety and to facilitate the process more expediently, for a brief period of time, staff discontinued selling permits. Notwithstanding this fact, every effort was made to verify those attempting to enter the landfill were from Enfield. The extraordinary event of the continuous rain resulted in the flooding of many parts of town and led to this unusual occurrence. By all best estimates, the number of those for whom the fee may have been waived was miniscule. There has been no indication whatsoever that any Council members violated the Charter by giving direction to the landfill staff.”
Ms. Turner stated the staff discontinuing selling permits gives her the impression that someone arbitrarily just started to waive people through, and she does not believe a person at the landfill would arbitrarily do this because she feels that would mean they would arbitrarily do that at other times. She noted she’s confused by this and she believes there must be more to this.
She questioned if it were only a “miniscule” number of people waived through, why would they bother waiving them through. She also questioned the statement “there’s been no indication that a Council member violated the Charter by giving direction to landfill staff at any time”, because she never implied this.
Ms. Turner stated she is confused about this because if a staff person on the front line can make a decision arbitrarily, then the tax office person could make such a decision, or anyone else who takes in money.
She raised the issue of some “giveaways” that were done during the campaign. She noted she was given the wrong impression when the Mayor took some items from the Town and gave them away at an event, namely the occasion when candidates were invited to the school to speak to the students. She pointed out none of her candidates, namely Scott Kaupin who was an incumbent, were given anything from the Town. She feels this was inappropriate. She pointed out they should be more cognizant of these things.
Ms. Turner stated when the Town decided to pick up condo trash and agreed to have a dumpster pick-up truck, they claimed they’d save $125,000 by getting out of the contract with USA Haulers. She pointed out she still sees USA Haulers dumpsters at the schools, therefore, she’s under the impression that USA Haulers is still picking them up. She noted it’s possible the Town is renting or has purchased those dumpsters, and if that’s the case, the “USA Hauler” logo should be removed. She stated if USA Haulers is still picking up trash, the question is why the Town purchased a front loader for $230,000.
Ms. Turner stated there are now two “friends” groups helping different groups in Enfield and those are Friends of the Library and Friends of the Senior Center. She stated her belief there needs to be a policy written on how the senior center or library participates in the solicitation of funds that come back to them. She noted it’s one thing to take the money and thank the friends groups, however, it’s another thing for the library or senior center to go out of their way to help the friends groups raise monies during Town time, Town letterhead, etc.
Richard Caravello, 93 Town Farm Road
Noted he’s the owner of Ritchie’s Landscaping Service. He read the following letter dated January 12, 2006 from the Enfield Public Works Department: “Dear Sir: Transporter permits are required to transport waste over the Town of Enfield streets or for commercial disposal of the material at the Town of Enfield transfer station.”
Mr. Caravello requested a definition of “waste”. He pointed out he does not use the transfer station at all. He questioned how many letters were sent out to contractors in Enfield. He stated he owns his own company and questions how the Town of Enfield can tell him where he is to haul his material. He questioned if he’s being singled out, or does this apply to every commercial contractor in Enfield.
He questioned if the Town still auctions off old equipment.
Delores Green, 32 Wagon Road
Sandra Barry, 15 Bass Drive
Ms. Green stated she and Ms. Barry are present to represent the Enfield School Nurse Association. She explained they are present concerning the demutualization of the Blue Cross/Blue Shield stocks. She stated her understanding this issue went from the Board of Education to the Town Council with a recommendation that the teachers and nurses receive the monies coming to them through the demutualization. She pointed out the teachers received their monies, however, it appears the Council was not aware that the nurses were involved in this. She stated the nurses share the same Blue Cross contract as the teachers, and they paid a larger percentage than the teachers did over the years. She stated during the recent election time, they were advised to write a letter to each Council member for inclusion in their Council packet, and they did do this. She noted this letter was forwarded to the Town Manager’s office in a very timely fashion, and she learned this letter never was included in the Council’s packet.
Robert Tkacz, 150 Bernadino Avenue
Stated sidewalks and roadways at the state line are not being properly cleared of snow and ice, i.e., Bright Meadow Boulevard, Carl and Willard Streets and Booth Road. He feels the Town should be enforcing its ordinances to make Enfield residents safer.
Richard Caravello, 93 Town Farm Road
Referred to the rubbish route and questioned how much rubbish went up per ton, per week, per unit. He went on to note he saw an Enfield Builders truck transporting a load of material down Route 5 with no tarp, and there was no transport permit on that truck. He questioned if out-of-town contractors have to have permits to drive through Enfield.
Delores Green, 32 Wagon Road
Referred to dangerous conditions regarding water build-up on the sides of Weymouth and Post Office Roads, and stated her belief this should be addressed. She went on to note there are sidewalks in Town that have a ramp leading onto the walkway on one end, but not on the other end, i.e., in the industrial park area and other areas in Enfield. She noted she finds this dangerous when riding her bike.
COUNCILMEN COMMUNICATIONS & PETITIONS
Councilman Mangini requested an update on the police vests. She noted she had a couple complaints about some slippery areas on North Maple Street in the vicinity of Fermi High School and Hazardville Memorial Elementary School. She stated her understanding the State of Connecticut is responsible for this roadway. She voiced concern for public safety, particularly for school children walking in that area.
Councilman Mangini requested the Wagon and Booth Road areas be looked into regarding water problems.
Councilman Nelson stated there is a homeowner on Booth Road that pumps water out of their backyard to keep their basement from flooding. He noted he has addressed this issue and Mr. Vindigni has helped him with this. He stated the police looked into this, and that homeowner is pumping the water on the side of their house, and it drains out from the side of their home onto the street. He acknowledged there is an ice build-up in that area. He requested Mr. Vindigni send someone out to this area to address this problem. As concerns sidewalks on Booth Road, he believes something has to be done before there’s a fatality.
Councilman Nelson requested more information concerning Mr. Caravello’s concerns about the permit he has been told he needs.
Councilman Nelson congratulated Scott Shanley for getting a job in Manchester. He stated his belief Manchester ended up with a fantastic Town Manager, and he is sorry to see him leave Enfield. He stated his belief the people of Enfield are still waiting for an explanation why Enfield paid a man approximately $100,000 between benefits and the search for a new Town Manager, when this gentleman approached the Council three days previously and said he was leaving and looking for another job.
Councilman Kaupin stated his understanding the Town just ended a potential relationship with USA Hauling regarding recycling and that is why the dumpsters are still in place. He requested an update from Public Works regarding this. He also requested Public Works update the Council as to whether there’s been a tonnage increase regarding curbside pick-up since the enacting of the five cents per pound charge at the transfer station.
Councilman Kaupin questioned the town policy regarding the bidding process.
Councilman Kaupin requested an update on the demutualization issue raised by the school nurses.
Councilman Kaupin referred to complaints about sidewalks being cleared and noted if sidewalks are located in front of a business, that business is supposed to do the clearing.
Councilman Peruta suggested a future agenda item regarding the policy for the transfer station. He noticed more people are dumping things alongside the road.
Councilman Peruta stated residents in the area of Wallop School Road were appreciative of past efforts to slow down speeders, however, this problem is picking up again, particularly after rush hour. He requested this be looked into.
Councilman Peruta requested more information about plastic recyclables.
Councilman Peruta requested more information about help Enfield residents might be able to get regarding heating.
Councilman Peruta requested a flood update.
Referring to Ms. Green’s concerns about riding bikes on certain sidewalks, Councilman Peruta stated his belief bikes are not supposed to be on sidewalks, but rather on the road.
Councilman Maxellon agreed with Councilman Peruta about rubbish being dumped on the sides of the roads. He noted he has spoken to the Town Manager’s office about the Booth Road resident who is pumping water out of a backyard.
Councilman Maxellon commended all Town departments for their assistance regarding the recent fire on Burns Avenue.
Councilman Ragno thanked Mr. Simmons for his memo regarding asset inventory. He stated his belief there should be an agenda item so that the Council can further discuss those items that are less than $5,000.
Councilman Ragno commended Public Works for the snow removal job during this past storm. He suggested giving attention to storm drains because the water table is high and there’s rain in the forecast.
Councilman Ragno questioned whether the State has corrected the deficiencies in the state culverts in Enfield so that they don’t have the same problems in the future that they recently experienced.
Councilman Ragno stated his belief the Board of Education website should be a sub site of the Town of Enfield website, rather than being a separate website. He went on to state his belief the website should include budget information.
Deputy Mayor Hilinski stated he was involved with Councilman Maxellon concerning the Booth Road water problem, and Mr. Vindigni has sent a letter to the Manager of Connecticut Water Company to see if this water collection problem can be resolved.
Deputy Mayor Hilinski stated the Mayor received a letter from the National League of Cities, which reads as follows:
“Dear Mayor Tallarita: Congratulations. Your city has reached an important milestone – 20 years of membership and participation with the National League of Cities (NLC). We are delighted to present the enclosed certificate honoring the Town of Enfield’s participation with NLC. Over the years your elected officials have worked hard sharing their leadership, knowledge, skills and experience in a variety of events and activities on behalf of the National League of Cities. It seems like only yesterday that the Town of Enfield first joined NLC. Since that time, your city has faced many challenges that have changed the way it does business and serves its citizens. We look forward to Enfield’s continued involvement and we thank you for your support on behalf of all cities, towns, and villages in our great nation.”
Deputy Mayor Hilinski noted Enfield has received its 20-year membership plaque from the National League of Cities. He thanked NLC for honoring Enfield in this way, and they will find a place of honor for this plaque.
TOWN MANAGER REPORT & COMMUNICATIONS
Attorney Bromson stated some matters raised under Public Communications can be addressed immediately and other matters have to be deferred. As concerns the front-end loader which relates to the condos, he noted that information can be forwarded to the person who made the inquiry. He went on to note he will take up the permitting issue at tomorrow’s department meeting and a written report will be forwarded to the Council. He pointed out the Town Manager’s office responds to almost all inquiries made under Public Communications by the next meeting.
As concerns the flood, Attorney Bromson stated their progress with FEMA has been guardedly optimistic. He noted a FEMA assessor came back to Enfield and went out in the field with Public Works. He noted they tried to persuade FEMA to include two sites that were initially excluded (Sun Street, Fletcher Road and an area behind JFK Middle School) and a new site (Fletcher Road) as well as increase funding for a couple of sites that the Town felt were under-valued. He noted they were successful, and the assessor included the two sites that had been excluded, and they included Fletcher Road. He added they also wanted to see the Town’s numbers in regards to the increase at the transfer station. He stated U.S. Senators Dodd and Lieberman and Representative Simmons sent a letter today to the Acting Director to plead Enfield’s case. He noted the Council received a copy of that letter. He explained even though issues have been addressed with the local FEMA representative and a value has been set of what has been lost, Enfield isn’t eligible for any of that money unless Hartford County, as a whole, is declared a disaster area, which it has not been. He added Enfield hasn’t been denied, but the financial threshold hasn’t been reached.
In regard to failures of State culverts and storm drains, Attorney Bromson stated Mr. Vindigni has been in touch with the State and that dialog is continuing.
Attorney Bromson stated the subcommittee for the new Town Manager selection has chosen Parr Associates from Chicago. He noted Parr Associates will be coming to Enfield to speak to various people in assessing the prospectus.
Attorney Bromson referred to the issue raised by Delores Green. He noted they did receive some correspondence in the past, and they directed some of it to the attorneys that are handling the Town’s case. He acknowledged School Nurses sent an FOI request, and that is being addressed through the department heads. He noted staff may have thought it was part of the same request. He stated the Nurses did make a separate request for 100% of their portion of the shares under the demutualization. He noted the Council can have a copy of that request this evening. He stated it is understood what the request is, and the Nurses would like what they think they’re entitled to. He noted they have attorneys who have admonished them not to discuss this matter publicly. He stated even though the Nurses’ Union may not be in litigation, the Town is and it effects the entire case. He noted the Council can be updated regarding this matter in Executive Session.
Attorney Bromson stated he did receive a couple requests from Mary Ann Turner, and he responded to her in writing. He noted one item relates to the transfer station. He stated he has looked into this matter. He noted they do not want any staff people or department heads waiving procedure or not following the rules. He pointed out this was an extraordinary event and that is why he feels it’s distinguished from day-to-day operations. He noted that amount which was labeled “miniscule” was how it was relayed to him.
As concerns giving out items to school children at a candidate forum, Attorney Bromson stated there is no set policy in the Town Manager’s office if someone came forward and wanted these items, i.e., key chains, town pins, etc. He noted the Charter is very clear as to what the responsibilities are for Town staff and Council members.
Regarding any Public Works items that were raised under Public Communications, Attorney Bromson stated Mr. Kazmarski can respond in writing.
Deputy Mayor Hilinski questioned the status on the police vests, and Attorney Bromson noted they will report back on that item.
TOWN ATTORNEY REPORT & COMMUNICATIONS
Attorney Bromson indicated he had nothing further to report.
REPORT OF SPECIAL COMMITTEES OF THE COUNCIL
Councilman Mangini stated the Loan Review Committee did meet. She noted she and Councilman Lee serve as liaisons for that Committee and they looked at some rehab projects and some new CDBG funding going forward to address emergency repairs for people. She stated it appears American Shares Homefront is going to be looking to do some work in Enfield.
Councilman Mangini stated the Fourth of July Committee met and they are working hard for the next event.
Councilman Mangini stated CCM met in December, and they talked about state local tax issues, the Clean Water Fund, solid waste management, and they had a representative talking about arbitration strategies with respect to collective bargaining. She noted the next meeting is scheduled for February.
Councilman Mangini stated the Enfield Food Shelf did a very fine job in servicing the needs of people through the holiday season. She urged people to give of their time or donations of food and money. She noted this group continues doing an excellent job in helping less fortunate people. She stated at their last board meeting they talked about challenging the Town Council, Town staff and the Board of Education for a nice fundraiser at a local restaurant. She explained Council and Board members and Town staff can serve as waiters and waitresses. She noted whatever tips they receive can be donated to the Food Shelf. She pointed out a few years ago this type of fundraiser was done at the Ground Round and about $3,000 was raised.
Councilman Edgar stated he, Councilmen Ragno and Mangini met on Rules and Procedure for the Enfield Town Council meetings. He noted after a very detailed discussion, it was unanimously decided that they would recommend that the rules and procedures stay as is.
Councilman Lee referred to the ad hoc subcommittee that he and Councilman Mangini have been serving on which deals with videotaping Council meetings. He noted it was clear in the beginning that it’s necessary to implement a concise policy with prompt implementation of a plan relating to the production and distribution of programming. He noted over the last few months they met with representatives from Cox Communications, as well as some officials from the town of Manchester who direct that community’s government access programming, and that includes the airing of live Town meetings in that town.
Councilman Lee stated at the very least the Town of Enfield should craft an ordinance or other suitable statement that requires the Town establish a schedule of qualified camera operators who can be relied on to present Cox with the same quality output in the same manner Mr. Shermer does today, and that the Town would fund a stipend to be paid to those operators. He noted Manchester and other communities appear to be paying $20 per meeting hour, and that includes any of the post production work in order to get the tapes ready for airing.
Councilman Lee stated live broadcasts would require a little more effort from the Council and staff. He noted they would ask the Town Manager’s office formally request a technical survey, which would be completed by Cox Communications, and that would cover the installation of a return line which would take the signal back to the Cox facility, and that is all outlined in the current franchise agreement which was ratified in October. He stated in discussions with Cox and Manchester, it was mentioned there might be other facilities that could benefit from a live return line, i.e., JFK Middle School for Board of Education meetings. He stated Cox would provide the result of their survey. He noted through their franchise agreement, they pay for the first installation at a Town facility, which is the Town Hall, and if they wished to pursue JFK Middle School, they’d have to budget for that installation.
Councilman Lee stated Cox believes the surveys could be executed within three to six weeks once they receive a letter from the Town requesting the survey. He noted Cox Communications believes that installation of those lines could be completed this spring.
He stated it was recommended that if the Council wishes to broadcast live, they should purchase a digital camera. He noted they would require a digital tape deck or computer with a reasonable hard drive to save meetings digitally. He noted there are additional pieces of equipment needed, i.e., a modulator and some software. He stated the estimated cost to start live broadcasts would be about $5,000 plus the cost of the camera operators.
Councilman Lee stated once Enfield makes a commitment to go with live programming, Cox Communications would make Channel 16 only for Enfield programming.
Councilman Maxellon stated he and Councilman Nelson attended the kick-off meeting for the School Fields Building Committee. He noted they have an energetic group of individuals serving on this committee, and they have an aggressive schedule.
Councilman Lee stated the Enfield Revitalization Committee has their new membership in place, and the new Chair is Sonja Dean. He noted the new charge for this committee involves three workshops with the Town Council. He stated his belief they should be prepared to set those dates, and he expects one of the workshops to be scheduled within the next six to eight weeks.
Deputy Mayor Hilinski stated the first meeting of the Mini Grant Committee will be tomorrow evening, January 18th, at 7:00 p.m. He noted the prior Council set up a $50,000 fund for mini grants for the school system, the library, and the pre-school. He stated at that meeting they will start considering some of the grants. He stated his understanding there are 25 to 30 grant applications which are to be considered.
OLD BUSINESS
APPOINTMENTS (TOWN COUNCIL)
MOTION #8208 by Councilman Mangini, seconded by Councilman Kaupin to remove Item #6 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8208 adopted 9-0-0.
NOMINATION #8209 by Councilman Mangini to appoint Charles Ladd (D) as an alternate to the Planning and Zoning Commission for a term which expires 12/31/09.
MOTION #8210 by Councilman Kaupin, seconded by Councilman Edgar to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8210 adopted 9-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Charles Ladd appointed as an alternate to the Planning and Zoning Commission by a 9-0-0 vote.
MOTION #8211 by Councilman Mangini, seconded by Councilman Kaupin to remove Item #9 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8211 adopted 9-0-0.
NOMINATION #8212 by Councilman Mangini to appoint Pamela Leitao (D) to the Enfield Revitalization Strategy Committee for a term which expires 04/30/08.
MOTION #8213 by Councilman Kaupin, seconded by Councilman Edgar to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8213 adopted 9-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Pamela Leitao appointed to the Enfield Revitalization Strategy Committee by a 9-0-0 vote.
MOTION #8214 by Councilman Edgar, seconded by Councilman Mangini to remove Item #12 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8214 adopted 9-0-0.
NOMINATION #8215 by Councilman Edgar to reappoint Anthony DiPace (D) to the CRCOG Regional Planning Commission. Alternate member, for a term which expires 12/31/06.
MOTION #8216 by Councilman Kaupin, seconded by Councilman Edgar to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8216 adopted 9-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Anthony DiPace reappointed to the CRCOG Regional Planning Commission by a 9-0-0 vote.
MOTION #8217 by Councilman Edgar, seconded by Councilman Mangini to remove Item #13 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8217 adopted 9-0-0.
NOMINATION #8218 by Councilman Edgar to reappoint James Hickey (D) to the CRCOG Regional Planning Commission for a term which expires 12/31/06.
MOTION #8219 by Councilman Kaupin, seconded by Councilman Edgar to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8219 adopted 9-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared James Hickey reappointed to the CRCOG Regional Planning Commission by a 9-0-0 vote.
There were no further Town Council appointments
There were no Town Manager appointments.
Item c. remained tabled.
MOTION #8220 by Councilman Mangini, seconded by Councilman Edgar to remove Item d. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8220 adopted 9-0-0.
DISCUSSION RE: VIDEOTAPING OF COUNCIL MEETINGS
Councilman Mangini suggested the Council put forward a resolution allocating a certain amount of dollars so that they can continue to have the services of Mr. Schermer on behalf of the Town of Enfield, i.e., an amount not to exceed $500 to $750 for a short period of time.
Councilman Kaupin stated he would like to have the subcommittee actually submit a report in writing to the Council, and then they can consider Councilman Mangini’s request for funding at the next Council meeting.
Councilman Peruta agreed with Councilman Kaupin. He stated his belief they should go forward in providing the funding for Mr. Schermer’s service as suggested by Councilman Mangini.
Deputy Mayor Hilinski stated the Council would need to get certification that the funds are available for this by the Finance Director and place it on the agenda for the next meeting.
Councilman Lee estimated $800 would cover three months of meetings and a couple budget hearings.
MOTION #8221 by Councilman Edgar, seconded by Councilman Mangini to retable this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8221 adopted 9-0-0.
Item e. remained tabled.
MOTION #8222 by Councilman Maxellon, seconded by Councilman Mangini to remove Item f. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8222 adopted 9-0-0.
DISCUSSION RE: TOWN HALL PROJECT
Councilman Maxellon stated at a previous meeting staff was requested to look into the storage requirements to see if outside storage might be possible, how much of the records needed to be stored, and what could be done to expedite the microfilming process.
Attorney Bromson stated he will get the answers to these questions at tomorrow morning’s department meeting.
Councilman Nelson questioned if he can visit the attic tomorrow to assess the water problem. Attorney Bromson indicated that could be done.
Councilman Peruta stated there are a variety of ways to do record storage and perhaps they should look at a better way of storing records.
Councilman Ragno stated the recent demographic report indicates there will be more space available in the future, and perhaps they can better utilize space for records storage. He cautioned about rushing a decision to put a dormer on Town Hall.
Councilman Maxellon agreed.
Councilman Kaupin agreed and clarified the dormer project is not intended to have records storage in the attic, but rather if they went with dormers, they would be moving employees up to that space to free up space on the lower level for records storage. He also agreed with Councilman Ragno in that they do not need to rush on a decision regarding dormers.
Deputy Mayor Hilinski stated his impression the consensus of the Council is that they’re looking for a summary of what are some of the options available to them as far as resolving their storage issues.
MOTION #8223 by Councilman Kaupin, seconded by Councilman Edgar to retable this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8223 adopted 9-0-0.
NEW BUSINESS
CONSENT AGENDA
There were no items under Consent Agenda this evening.
APPOINTMENTS (TOWN COUNCIL)
The appointment to the Enfield Revitalization Strategy Committee will appear on the next agenda.
RESOLUTION #8224 by Councilman Kaupin, seconded by Councilman Mangini.
RESOLVED, that Town Manager, Christopher Bromson, is empowered to enter into and amend contractual instruments in the name and on behalf of the Town of Enfield with the Connecticut Department of Transportation for Cities and Towns for Dial-A-Ride for FY 2006 thru 2007 and to affix the Corporate Seal.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8224 adopted 9-0-0.
RESOLUTION #8225 by Councilman Mangini, seconded by Councilman Kaupin.
RESOLVED, that Town Manager, Christopher Bromson, is empowered to enter into and amend contractual instruments in the name and on behalf of the Town of Enfield with the Connecticut State Department of Education, Division of Teaching and Learning Programs and Services for Child Day Care Program 03-01-2006 thru 6-30-2007 for Capital Improvements and Technology for School Readiness Programs and to affix the Corporate Seal.
Councilman Nelson questioned whether matching funds are required from the Town of Enfield, and Mr. Vindigni responded no, that would have been specified.
Deputy Mayor Hilinski questioned whether it’s believed they will be coming back for additional monies. Mr. Vindigni explained this is a competitive grant, and there’s no guarantee they will get this money. He noted once they have the results of the grant, they will have to work within that budget.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8225 adopted 9-0-0.
MOTION #8226 by Councilman Mangini, seconded by Councilman Kaupin to waive the reading of the ordinance. (Item e.)
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8226 adopted 9-0-0.
Ms. Olechnicki stated this is to bring the Enfield Town Code into compliance with anything new with State statutes. She noted this has been reviewed by the Town Attorney’s office as well as an attorney that worked for the Town regarding the reformatting of the Code. She explained they will have new indexing features, a better size, and this will result in a better product for everyone to be able to use.
Deputy Mayor Hilinski stated it would be helpful to see the actual changes. Councilman Mangini suggested Council members who would like more detail regarding this could visit the Town Clerk’s office to see the documents. Deputy Mayor Hilinski agreed.
Councilman Ragno stated his belief this is something that could be on the Town’s website. Ms. Olechnicki stated this will be on line once this is adopted and the new code is in place.
Deputy Mayor Hilinski suggested scanning the workbook and e-mailing it to the Councilmen.
MOTION #8227 by Councilman Kaupin, seconded by Councilman Mangini to table Item e.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8227 adopted 9-0-0.
ITEMS FOR DISCUSSION
MOTION #8228 by Councilman Kaupin, seconded by Councilman Mangini to move Item 13a. to Miscellaneous.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8228 adopted 9-0-0.
APPOINTMENTS (TOWN COUNCIL)
All appointments will appear under New Business on the next Regular Meeting agenda.
DISCUSSION RE: SOUTH MAPLE STREET BRIDGE
Deputy Mayor Hilinski stated a recommendation was made at a previous Council meeting to proceed with the design of the overall project. He noted Mr. Kazmarski is seeking a consensus of the Council in order to start the project initiation process with DOT and to proceed with the design of the overall project.
Mr. Kazmarski referred to Powder Hill Road safety improvements and noted at this time this road has an “S” curve on the southern end and comes to a 90 degree bend at the bridge. He explained the prior Council opted to keep the 90 degree bend and this was based upon public comments. He noted they’re looking to soften the “S” curve and provide greater site line distance for more safety, particular for pedestrians in this area. He noted they’re also looking at a potential recreational parking lot in this area.
Mr. Kazmarski stated the bridge is being designed with sidewalks on both sides. He noted the last phase of this project includes some improvements to South Maple Street from Dusthouse Road to the termination of the Route 190 intersection project in the vicinity of Southview Street. He noted this consists of creating a uniform pavement area and doing needed drainage improvements. He stated the overall project cost is $4.4 million dollars, and the federal funds the Town has at this time amount to $3.5 million dollars, which is 80% of the total project costs. He explained the Town’s portion would amount to about $882,000.
Mr. Kazmarski stated the Town pays for the design, but the state and federal government pick up the total cost of construction. He noted the Town would have to pick up 10% of the right-of-way acquisition costs, however, they do not believe that figure will be very substantial in this particular location.
He stated they will be looking for a formal resolution in about a month or two from the Town Council because that is a Federal Highway Administration requirement.
Councilman Peruta questioned whether the 90 degree bend will meet the criteria. Mr. Kazmarski stated they have to meet the criteria of the Federal Highway Administration in order to utilize their funds.
Councilman Kaupin voiced his support on this project.
Councilman Ragno stated he’s very pleased with the proposed project. He noted there was a title issue about some buffer land. Attorney Bromson stated it’s known what the clear title is, and a copy will be provided for Councilman Ragno.
Councilman Ragno stated his belief it will be important to work with DOT at the juncture where there is the 90 degree bend. He stated his belief they need more turn around space and more parking area for the recreational area in that vicinity. Mr. Kazmarski stated they could speak to DOT about that, and they could also talk to the abutting property owner to see if there could be a donation of additional land in that area.
Councilman Ragno stated he would like to see a weight limitation on the bridge so there isn’t further deterioration in the future.
Councilman Lee stated his understanding the two-lane span will have a new weight standard, and he questioned if that eliminates weight restrictions that currently would exist. Mr. Kazmarski stated the design of the new bridge would eliminate any weight restrictions. He noted it would permit any fire truck or plow trucks to cross it.
Councilman Lee questioned whether the design indicates the recommended placement for stop signs on either side of the bridge. Mr. Kazmarski responded no, it would not be indicated on the schematic of the roadway configuration, however, in the details the designer knows the Town wants stop signs on both ends. He stated the designer will be speaking to the Council about some other traffic calming techniques in this area.
Councilman Lee questioned whether the turning radius is acceptable for truck traffic. Mr. Kazmarski stated when the final design is worked on, they naturally have turning radius for any vehicles. He noted there may be a need to soften the curve a little, but the basic intent of the entire plan would be the same. He explained by softening the curve, they may need to rotate the southerly end of the bridge a few feet just to provide enough width and turning radius so that no type of vehicle encroaches on the opposing lane when making that turn.
Councilman Ragno questioned if there’s some way to approve this bridge for Town vehicles only and restrict larger trucks. He noted he’s concerned about pedestrian safety in this area. Attorney Bromson stated his belief they probably couldn’t have these restrictions because of the state and federal prospects of the money and the Interstate Commerce Act. Mr. Kazmarski stated he’s never seen any kind of restrictions put on anything where federal or state monies were involved in projects. Attorney Bromson stated they could have signage indicating a dangerous curve with a request for certain weight trucks not to use the bridge. Councilman Ragno requested this be looked into.
Deputy Mayor Hilinski questioned if a safety review is done as part of this project due to the fact that there is a recreation area in the vicinity. Mr. Kazmarski stated the DOT and Federal Highway Administration will have their traffic people looking at this. He noted there will be structural people involved and environmental agencies involved. He stated the traffic people will be looking at the safety aspects of this, and they may come up with some other recommendations about some modifications in this area.
Referring to the state park, Councilman Nelson questioned how the state acquired the right-of-way land. Mr. Kazmarski stated he was told verbally that they acquired title to that right-of-way a number of years ago. Attorney Bromson stated the State does have title to that land.
Councilman Nelson questioned if they can go to the State to ask them to assume the cost of the acquisition of the land because they’re adding parking on the other side of the street which in essence will benefit the state park. Mr. Kazmarski noted they could ask.
Councilman Nelson voiced his concern about large trucks coming through this area and the hazard it presents to pedestrians.
Councilman Hilinski questioned if there’s someone who can advise the Town Council on the safety aspects of this design from the standpoint of trucks coming down the hill and possibly losing control. Attorney Bromson stated they rely on their Town engineers, consultants, the review of the DOT and the Federal Highway Administration as well as the design of the bridge. He suggested the possibility of looking into whether there’s any discretion with state or federal agencies as to whether they might authorize the Town to limit truck traffic or size of vehicles because of the unique group of circumstances, i.e., the park, fishing and the scenic nature of this area.
Attorney Bromson advised the Council that if they like the project as designed, they give Mr. Kazmarski a consensus to proceed. He noted they can look at whether they can make any restrictions.
Mr. Kazmarski stated at some point in the process, a Public Hearing will be required on the entire design.
Councilman Nelson voiced concern about heavy trucks using this bridge and ruining the atmosphere of this natural area.
Councilman Kaupin pointed out they are still in the beginning stages, and Mr. Kazmarski and his team still have to continue moving forward if they’re going to learn whether this is a viable project. He noted Councilman Nelson will have other opportunities to voice his concerns.
Councilman Edgar stated he does favor going forward with this, and he believes they do need the federal monies to help accomplish this project.
Councilman Ragno stated his belief they should move forward, but as they go forward, investigate their options regarding road restrictions.
It was the general consensus of the Council to move forward.
DISCUSSION/RESOLUTION RE: CHANGES TO RESOLUTIONS AS ADOPTED BY THE TOWN COUNCIL FOR THE COLLECTION OF DELINQUENT PROPERTY TAXES.
Mr. Simmons stated the biggest concern at the time the resolutions were passed by the Town Council was residential real estate. He noted once the Town initiated foreclosure action, people took the needed steps to pay their taxes and remain in their homes.
He stated the Tax Collector would like to streamline the policies to provide more flexibility within each grouping of property.
Ms. Guinness stated the biggest change was the commercial property. She noted it was written before the residential one, and it had some parameters that worked at the time, especially on one very delinquent property and it required that the property have more than $350,000 in delinquent taxes or in excess of 50% of the assessed value. She stated as they went forward, that stymied their collection on the commercial properties. She noted they have a couple that owe six or seven years, but under the current resolution, the Town can’t do anything. She stated she reviewed the resolutions to try and make the language and parameters the same so that no matter what the type of property, they can treat it the same way. She added they would also have the ability to do a tax lien sale or a tax sale or a foreclosure on each one.
Councilman Edgar questioned if they changed the initial 35% to 50% as they work out a deal with some of these cases. Ms. Guinness stated it’s still 35%.
Councilman Edgar referred to the third paragraph of the resolution and stated his belief it should read as follows:
“NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Enfield hereby authorizes town staff with the approval of the Town Attorney, to move forward on foreclosures when:”
Councilman Edgar strongly suggested, from a legal standpoint, that they make that change in all the resolutions.
Attorney Bromson stated that is fine with him if Ms. Guinness doesn’t have a problem with it.
Councilman Lee referred to Resolution #4768 and noted it appears to read “50%” with a strikethrough of 35%. Deputy Mayor Hilinski requested these resolutions be clarified for the next meeting.
MOTION #8229 by Councilman Mangini, seconded by Councilman Kaupin to move Item 13e. to Miscellaneous.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8229 adopted 9-0-0.
DISCUSSION RE: JOINT FUEL VENTURE WITH BOARD OF EDUCATION
Attorney Bromson stated the basic intent is to share the purchase of fuel with the Board of Education and fire districts.
Councilman Edgar stated his belief that according to Town Charter, the Director of Finance would have control of this. He added he is in favor of a joint venture.
Councilman Kaupin stated there should be one controlling entity, i.e., the Director of Finance would have to approve any contract so that it would prevent the three separate entities from going out and signing different contracts for the same type of item.
Deputy Mayor Hilinski stated his belief there is also a need for the major contracts to come before the Town Council for perusal and possible approval.
Councilman Mangini raised the question of whether they could include charitable organizations, i.e., the Food Shelf and Loaves and Fishes. Mr. Simmons stated his belief it depends on the type of product or the goods they’re looking to procure. He noted some of those are specifically designed just for municipalities and Boards of Education, therefore, he does not believe they would be allowed to participate in something through CCM with the energy purchasing. He noted it might be possible with fuel, but he would have to look into that.
Councilman Ragno referred to Chapter V, Section 8 of the Town Charter and noted it clearly states the control over expenditures and other such powers and duties as may be required by ordinance or resolution of the Council, therefore, he thinks it’s clear where that control lies.
Councilmen Nelson and Maxellon agreed the Director of Finance should be able to capitalize on savings if there’s a short time frame and there isn’t time to come back to the Council.
Mr. McAlmond stated to get the best pricing for electricity and natural gas, they need to get the usage rates from all the accounts, and they go out to bid together and that’s how the pricing is achieved. He stated the overall savings for the Town in total, which includes the Board of Education will be achieved, but there may be specific accounts on the municipal side where they will pay more, i.e., streetlights. He went on to note the Town side will get a better price for natural gas because the Board of Education is a greater consumer of natural gas. He noted they need to do this together because the bigger the load, the lesser the price and the better the guarantees.
Deputy Mayor Hilinski stated his belief they’re looking for a recommended process as to how this will work for the major contracts. Attorney Bromson stated if other towns have entered into these consortiums, they can get some guidance and come back with a recommended process.
MISCELLANEOUS
RESOLUTION #8230 by Councilman Kaupin, seconded by Councilman Mangini.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO : Child Day Care $3,482.00
Food
FROM: Child Day Care
Contributions/Donations $3,482.00
CERTIFICATION
I hereby certify the amount of $3,482 is available from Account (Contr/Donations) as of January 4, 2006.
/s/ Gregory Simmons, Director of Finance
Councilman Lee questioned if there’s an ad hoc committee of the Child Day Care entity. Mr. Vindigni stated the Child Day Care has had parents working with the staff in the past to help raise money for their budget. Councilman Kaupin explained they raised income, and it came into the Town. He noted they have to offset their expense through a Town account as well, and that is what this transfer is for. He pointed out the Town account is realizing a $1,500 profit.
Councilman Lee questioned to what extent the parents have the authority to incur expenses that the agency is liable for. Mr. Vindigni stated that’s why they work with the staff so that they don’t get into a deficit situation.
Attorney Bromson stated his belief that in this case they’re on solid ground, however, he believes Councilman Lee raised a broader issue, and it’s something that the Council should look at and should be included on a future agenda for discussion.
Upon a ROLL-CALL vote being taken, the Chair declared MOTION #8230 adopted
9-0-0.
MOTION #8231 by Councilman Kaupin, seconded by Councilman Mangini to waive the reading of the resolution.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8231 adopted 9-0-0.
RESOLUTION #8232 by Councilman Kaupin, seconded by Councilman Mangini.
Enfield Community Federal Credit Union
Conservation Easement to the Town of Enfield
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8232 adopted 9-0-0.
PUBLIC COMMUNICATIONS
Mary Ann Turner, 7 Meadow Road
Commended Deputy Mayor Hilinski on the manner in which he ran this meeting.
Ms. Turner stated her belief the Council should think about how dollars are moved from non-government agencies and then the government agency has access to those dollars outside of their revenue stream, and they have this little slush fund that they can manipulate. She feels this isn’t quite right. She noted there has been use of funds involving very large dollars that are not clearly accounted for.
She questioned the need of two police officers at Council meetings when they’re needed elsewhere. She stated her belief if there were a problem at a meeting, officers can arrive quickly.
Jack Sheridan, 7 Buchanan Road
Stated he was at the Planning & Zoning meeting when the Town Hall dormer proposal came forward. He noted he was under the impression that space would still be an attic after the dormer was built. He questioned how they could turn that into office space without adding cost to the taxpayers. He questioned if they add cost, is it because they’re manipulating the information because it comes within the confines of the limits of the Town Charter as concerns the money that can be spent.
Mr. Sheridan stated the Town’s building permit calls for a 100-year storm calculation when coming up with a new plot plan. He noted the 25-year plan talked about at the State level is only a minimum guide. He noted developers are coming forward with lawyers who claim only a 25-year flood plan is required. He stated his belief it’s important that all the officials of Enfield realize that although a lawyer may claim they only have to do a 25-year plan, Enfield’s documents say it has to be a 100-year plan.
COUNCILMEN COMMUNICATIONS
Councilman Lee stated he frequently heard from people during the recent campaign that they would like to see public communications at the beginning and end of both monthly meetings.
Councilman Ragno stated that was taken up at the Rules and Procedures Committee, and he did propose a second communications.
Councilman Mangini stated that was looked at and there were times when some Council members suggested removing the second public communications completely from the agenda. She noted all three members of the Rules & Procedures Committee agreed to keep a second Public Communications for the first meeting of the month.
Councilman Kaupin stated his belief they should have public communications in the beginning and end of both meetings. He added the Rules and Procedures Committee recommendations should come forward to the entire Town Council to be endorsed.
Councilman Nelson agreed with Councilman Kaupin.
Councilman Peruta stated he likes the idea of an 11:00 p.m. time limit for meetings.
Councilman Edgar stated he did not want to limit public speaking, and he felt 11:00 p.m. was fair.
Deputy Mayor Hilinski stated they can include an agenda item to discuss the Rules & Procedures Committee report.
Councilman Mangini stated the Committee would be happy to submit a written report.
Councilman Nelson questioned what Council member wanted to eliminate public communications, and Councilman Edgar stated his belief it was Councilman Ragno. Councilman Ragno corrected Councilman Edgar and stated he was not the person who made that proposal, but rather he proposed a second public communication.
There was no Executive Session this evening.
ADJOURNMENT
MOTION #8233 by Councilman Mangini, seconded by Councilman Kaupin to adjourn.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8233 adopted 9-0-0, and the meeting stood adjourned at 10:45 p.m. |