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ENFIELD TOWN COUNCIL
MINUTES OF A REGULAR MEETING
MONDAY, FEBRUARY 6, 2006
The Regular Meeting of the Enfield Town Council was called to order by Chairman Tallarita in the Council Chambers of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Monday, February 6, 2006 at 7:34 p.m.
PRAYER – The Prayer was given by Councilman Lee.
PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was said.
ROLL-CALL – Present were Councilmen Crowley, Edgar, Hilinski, Kaupin, Lee, Mangini, Maxellon, Nelson, Peruta, Ragno, and Tallarita. Also present were Acting Town Manager and Town Attorney, Christopher Bromson; Assistant Town Manager, Daniel Vindigni; Town Clerk, Suzanne Olechnicki; Director of Public Works, John Kazmarski; Director of Finance, Gregory Simmons; EMS Director, Arthur Groux
FIRE EVACUATION ANNOUNCEMENT
Chairman Tallarita made the fire evacuation announcement.
MINUTES OF PRECEDING MEETINGS
MOTION #8236 by Councilman Mangini, seconded by Councilman Kaupin to accept the minutes of the January 7, 2006 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8236 adopted 10-0-1, with Chairman Tallarita abstaining.
MOTION #8237 by Councilman Mangini, seconded by Councilman Peruta to accept the minutes of the January 17, 2006 Regular Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8237 adopted 10-0-1, with Chairman Tallarita abstaining.
PUBLIC COMMUNICATIONS & PETITIONS
Charles Woods, 11 Westerly Drive
As concerns housekeeping items on ordinances, he questioned if this also refers to ordinances within the Town Charter. He noted if so, he questioned if it would be necessary to open the Town Charter in order to make those changes.
Mr. Woods referred to the $853,218 transfer in Item 13b of the agenda and noted he would like more details made available, particularly in large transfers such as this so that the public knows exactly what’s happening to the money.
Mr. Woods referred to Item 13c on the agenda and noted he wasn’t aware they were creating an EMS clerk position. He questioned if this new position will result in cutting a technician position.
As concerns Item 13e, Mr. Woods stated he does not favor waiving this bid. He added he prefers a variety of bids so that they get the best opportunity for the lowest cost.
Jack Sheridan, 7 Buchanan Road
Commended Town employees for repairing the front door of Town Hall.
Mr. Sheridan agreed with Mr. Woods regarding his comment about the bid waiver.
Referring to mini-grants for school teachers, Mr. Sheridan noted he was concerned this item wasn’t clearly delineated within the budget. He stated his understanding about half of that money has been used for the demographic study.
Robert Tkacz, 1300 Enfield Street
Stated he procured a copy of the enrollment study, and he conferred with an expert in the State regarding this study. He stated his belief there are numerous errors within the study. He pointed out the correct number (2003 and 2004) isn’t being used as far as births are concerned. He noted the figure is 468 for 2003, and it’s really 437, therefore, the average comes out to 458, not 468 for the final three years.
Mr. Tkacz stated the decline is accelerating at a more rapid rate than he anticipated. He noted it’s a 7% decline over the five years. He noted at the end of five years, they’re going to have 6,200 students in the school system, and at the end of 13 years, they’ll have 5,800 students.
As concerns including housing permits, he pointed out people get a housing permit if they’re going to repair a porch, and the study calls this new housing. He noted there were only 62 in 1999, and in 2000 the study lists 306, however, there were 21 houses. He stated his belief there’s a rapid decline in new houses in Enfield.
Mr. Tkacz stated his belief the Town should be certain the right data is being used in this study, and they should get an updated report. He stated his belief this report is minimizing the decline and doesn’t tell the real story.
COUNCILMEN COMMUNICATIONS & PETITIONS
Councilman Mangini commended Peter Bryanton for working diligently in securing the FRC funds.
Councilman Mangini stated the Council received a petition regarding cats on Walnut Street. She requested this issue be investigated with a report back to the Council. She voiced concern this could be a health issue.
Councilman Crowley stated he received some positive feedback from school parents about the good job groundskeepers are doing on school properties.
Councilman Nelson questioned the status of the water problem on Booth Road. He voiced concern about this safety issue.
Councilman Kaupin stated the Council packet includes information about the water problem people are experiencing on North Street, School Street, Hamilton Street and High Meadow Road. He noted people began having water problems in their basements since October and it seems the water problem is spreading to more and more homes. He expressed his appreciation to the Town Manager’s Office for supplying information regarding this matter. He noted this information was helpful in responding to residents in that area. He stated there will be a neighborhood meeting regarding this issue on Thursday at Hazardville Memorial School.
Councilman Maxellon stated at the last meeting Mr. Tkacz raised the issue of sidewalks at the state line not being cleaned. He noted a couple days after the last storm he checked out these sidewalks and they were not cleaned. He stated he informed Mr. Vindigni about this, and he sent out a memo to the police. He noted a few days later he checked out the area, and the sidewalks still weren’t cleared. He stated since these are new sidewalks, perhaps the businesses in that area aren’t aware of the sidewalk ordinance. He suggested sending those businesses a letter regarding this matter.
Councilman Maxellon stated it seems there are a lot of little advertising signs going up around major intersections. He questioned if this is legal.
Councilman Peruta stated at the last regular Council meeting Mr. Caravello raised the question of what’s being done about the disposal of old Town Vehicles. He suggested Mr. Caravello can contact Town Hall and he should be able to get an answer to that question.
Councilman Peruta stated the Enfield Community Emergency Response Team is looking for volunteers. He noted this involves about 50 hours of training. He noted the Town Manager’s office can provide more information.
MOTION #8238 by Councilman Hilinski, seconded by Councilman Mangini to move Items 13c, e., and i. to Miscellaneous this evening.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8238 adopted 11-0-0.
Chairman Tallarita stated his hope the press will make note of the meeting at the Hazardville Memorial School regarding the water problem people are experiencing in that neighborhood.
Chairman Tallarita stated the Council’s packet included two letters – one from the Department of Army Corps of Engineers and the State Department of Transportation, and he believes these were predicated on the letter that was sent to the Department of Transportation based upon the Route 5 bridge, Route 91 and Freshwater Brook. He explained the Council had requested a letter be sent to the DOT regarding the water back-up that occurred at the Route 5 bridge during the recent flood, and whether the State was going to address this problem. The Department of Army Corps of Engineer’s letter agrees there is a problem and they believe a 205 investigation needs to take place. He explained the Town has to initiate the 205 in order for the Corps to go forward. He stated the Corps indicated the first $100,000 would be their responsibility, and any additional funds would be a 50/50 split. He added the issue of money could be pursued with Congressman Simmons. He questioned if the Town is pursuing this, and do they need Council action to lobby on this.
Mr. Vindigni responded this is in the very early stages. He added Mr. Kazmarski can provide an update on this.
Chairman Tallarita stated it’s critical to keep this moving forward because this not only effected Town residents, but it also closed down an interstate highway system in Enfield which caused even more commotion and disruption.
Chairman Tallarita congratulated Enfield Federal Savings on their grand opening. He noted this building is a beautiful addition to this corner.
He questioned what can be done about the unattractive window signage at the furniture store which detracts from the intersection and the gateway to Thompsonville.
Chairman Tallarita referred to the bid waiver item on the agenda and noted it’s not being proposed to waive the bid on the entire project, but rather they’re only proposing to waive the bid on the initial site survey. He noted there’s already a contract in Town for this type of work, and this waiver would move things along more quickly.
TOWN MANAGER REPORT & COMMUNICATIONS
Referring to Mr. Woods question about housekeeping matters on ordinances, Attorney Bromson stated the changes relate to housekeeping matters, and there are no substantive changes to the Charter. He noted for anyone who wishes to see the notes concerning these changes, the Town Clerk has made them available.
Attorney Bromson stated staff is available to explain any of the transfers on the agenda.
As concerns larger transfers, Chairman Tallarita questioned if documentation can be made available for the public. Attorney Bromson added if anyone ever wants additional information, they can simply ask staff and it will be provided.
Attorney Bromson stated the Walnut Street cat issue has been brought to staff’s attention. He noted there have been some referrals made in an attempt to place or have people adopt these cats. He noted these are not domesticated cats. He stated if a referral needs to be made to the Health Department, action will be taken if it’s believed there’s any danger to the community.
Attorney Bromson commended Councilman Mangini for being appointed to finance committees of the National League of Cities. He noted this will be a very valuable aid to the Town and the people of Enfield. He expressed his appreciation to Councilman Mangini for her efforts in this area.
As concerns the FEMA letter sent by Congressmen and U.S. Senators, Attorney Bromson noted Mr. Vindigni followed up with a phone call to Senator Lieberman in order to get Enfield recognized for the assistance for the flood event. He noted the State worked very hard with Town staff and the FEMA people to bring up the threshold level. He stated Senator Lieberman has spoken to the Acting FEMA Director concerning this matter so that Enfield can be reimbursed for all the documented damage. He expressed appreciation to Mr. Vindigni for all his tireless efforts in this matter.
Mr. Vindigni stated the Town Manger’s office has been getting inquiries from residents regarding flood damage from the October incident, and they’re trying to get federal aid to help do repair work. He noted the only financial assistance that’s available, and will be available to individual residents, renters and small business people, beside the Enfield Care Effort, is the Small Business Administration low interest loans. He pointed out there will be no FEMA money made available on an individual basis. He explained Enfield is trying to get money from FEMA to pay for the municipal and public agencies, i.e., costs incurred by the fire departments during the storm for things such as overtime, debris removal and infrastructure drainage. He pointed out the deadline to take advantage of the low interest loan is February 21st, and a press release was sent out to the press today to remind people about this deadline date.
Mr. Vindigni stated the Booth Road issue has been a very challenging matter. He explained this involves water coming from a private residence that ends up in the street. He noted they had the police department speak to the resident because this becomes a public safety hazard. He stated they will have the police visit the resident again. He added they’ve been in contact with the Connecticut Water Company because they are an abutter to this residence and asked if they could grant an easement to the property owner so that the drainage could drain onto Connecticut Water property. He stated he does not know if this can happen because the water company gets very concerned about environmental issues associated with this.
TOWN ATTORNEY REPORT & COMMUNICATIONS
Attorney Bromson indicated he had no formal report this evening.
REPORT OF SPECIAL COMMITTEES OF THE COUNCIL
Councilman Mangini stated the Fourth of July Committee will be having a fund raiser dance on February 11th. She suggested anyone interested in the dance should contact Scott Kaupin for ticket information.
Councilman Mangini stated the National League of Cities (NLC) is putting together a partnership for working toward inclusive communities. She noted they’re looking to overcome race issues and they want to become a diverse society. She added they’re looking at religious and cultural concerns. She noted NLC is looking to provide support to local officials to focus on affordable housing, race and ethnic relations, and equal citizen participation in community decision making. She pointed out Enfield is very positive in moving forward in those areas. She noted she has a resolution from NLC, and she will provide this to Town staff and Council leadership so that possibly this resolution can be passed at the next Council meeting.
As concerns televising Council meetings, Councilman Mangini stated she and Councilman Lee have been invited to visit Ed Peruta on Wednesday evening. She noted Mr. Peruta has offered some equipment as a donation to the Town for the use of televising Council meetings and other meetings.
MOTION #8239 by Councilman Kaupin, seconded by Councilman Peruta to move Item 13e to 10a on this evening’s agenda.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8239 adopted 11-0-0.
Councilman Hilinski stated the Mini Grant Committee met on February 1st and conferred 22 mini grants to both the school system and the library for a total of $20,703. He explained a lot of the grants were very innovative, i.e., JFK will have a science club which will do some science experiments, and the geography department will be using wipe off maps for each of the students. He added the Enfield High School will be setting up a children’s’ museum at Enfield High School, and they’ll bring in elementary students to go through the museum. He went on to note JFK will have its own weather station which will provide all the meteorological information. He stated one of the library grants was to allow third grade library visits so that those students can start to learn how to use the library. He stated his belief this is a very good program, and they’re off to a very good start. He noted the committee will meet again on March 2nd. He noted there are several other grants to consider.
RESOLUTION #8240 by Councilman Mangini, seconded by Councilman Kaupin.
WHEREAS, the Enfield and Fermi High School Athletic Fields Committee is seeking to initiate the design process for the projects as quickly as possible;
WHEREAS, two of the first tasks requiring completion are the preparation of appropriate base mapping with accurate property boundary surveys and a preliminary geotechnical testing of both sites;
WHEREAS, the Town has previously selected, through a qualification based process, William L. Palmberg & Sons, LLC, a surveying firm, and GeoDesign, Inc., a geotechnical firm, for performing work of this nature on other Town Projects;
WHEREAS, the Athletic Fields Committee has voted to approve utilization of these firms; and
WHEREAS, the Enfield Town Council has determined that it will be against the best interest of the Town of Enfield to seek competitive bids for this work;
BE IT RESOLVED, that the competitive bidding requirements as set forth in the Town Charter, Chapter V, Section 8, Paragraph (d) are hereby waived;
BE IT RESOLVED, that the Athletic Fields Committee is authorized to use William L. Palmberg & Sons, LLC to do the survey and base map preparation work and GeoDesign, Inc. to conduct the geotechnical testing as is required for both high school projects.
Present for this discussion were Director of Public Works, John Kazmarski and Chairman of the Athletic Fields Committee, Daniel O’Connell.
Mr. Kazmarski stated as far as the survey is concerned, the firm of Palmberg & Son was selected about a year ago through a qualification based selection process as the Town’s on-call surveyor for various types of projects throughout town, and they’ve utilized them and they have been very quick to respond to the Town’s needs, and their prices have been extremely reasonable. He stated the reason for recommending the Town go with this firm to do the high school projects is the fact that Palmberg has the entire boundary surveyed for Enfield High School completed plus updates with all of the new construction that has occurred at that school as far as drainage is concerned. He noted Palmberg’s estimate is $6,500 for Enfield High School which includes the base mapping, all the contours, spot elevations, etc. He noted they would have to negotiate the final scope of work. He stated it’s estimated if another surveyor is called in and they had to start from scratch, the cost to do Enfield High School alone would be about $25,000. As concerns Fermi High School, Palmberg’s price is $17,500 for all of the mapping, contours and spot elevations required. He noted a price has not been included for the wetlands flagging, which will be a requirement, therefore, they estimate an additional $1,500 which would bring the total up to $19,000.
Mr. Kazmarski stated Palmberg’s total estimated fee would be $25,500 for providing all of the mapping necessary for the commencement of the design work at Enfield and Fermi High Schools.
He stated he just received a quote from the geotechnical firm for Enfield High School which is $8,300 and Fermi High School is $7,800. He explained this cost covers doing a preliminary environmental site and groundwater assessment. He noted this price would not include a complete site evaluation and assessment, which is done when there’s a property transaction, sale, etc. He stated this will give them a good indication as to whether or not there’s any residual pesticides, oils, etc., that could lead to a problem when the actual work starts on the field. He went on to note this work has to be done. He pointed out they are having some groundwater problems throughout town, and they would be looking into this by setting up some test observation wells to measure the groundwater levels in a number of areas at both sites. He noted their total estimated price is $16,100. He added they would have to fully refine the scope of work with this firm, but based upon what they submitted, they would be willing to commit to a “not to exceed” price.
Mr. Kazmarski stated the surveyor and the geotechnical firms are ready to start as soon as possible.
Mr. O’Connell stated the Committee realizes this route is probably more economical and will get the process moving faster.
Councilman Maxellon stated his belief this is money well spent, and the contractors are already under contract.
Councilman Crowley stated he likes the idea of getting both studies done now and getting them done at this price. He questioned the possibility of doing one field first and the second field later on. He questioned whether changing groundwater levels will make it necessary to conduct another study in a couple years. Mr. Kazmarski stated his belief that won’t be necessary. He went on to note they will start with one school first. Mr. O’Connell stated the Committee felt it would be good to give the community a finished product as quickly as possible. He noted they believed they should start with the less complicated project, therefore, they’ve decided Fermi would be their first priority to get done. He went on to note there’s one design change they’re looking into at the Enfield High School site. He stated the Committee felt a great improvement to the design would be to move the football/track facility closer to the school.
Chairman Tallarita questioned if preliminary studies would be effected whether it was going to be the original or new design. Mr. Kazmarski stated the possible shift of the track and field might make some additional test wells necessary, however, there would no significant additional cost. Chairman Tallarita stated there will be an appropriate time and place to discuss the requested change. He requested the Town Manager look back in the minutes of previous discussions surrounding this topic. He noted the idea of moving up the track and football field had been discussed in detail in the past. He stated he would like copies of those discussions available before this idea is further discussed.
Councilman Edgar stated he does not agree with bid waivers. He noted they really don’t know if there will be a change in the dollar amount until they see the new bids. He stated there’s an assumption money will be saved. He noted he has not heard anyone say a bid will delay the project. He stated he cannot vote for a waiver because he feels it’s a bad practice.
As concerns moving up the football field and track, Councilman Edgar pointed out this is the area that goes underwater first.
Chairman Tallarita questioned how much time will be saved by waiving this bid. Mr. Kazmarski responded they would need at least several weeks to put the package together, and then it would be out to bid for 30 days. He noted they would then have to review whatever bids come in.
Chairman Tallarita stated he feels it’s reasonable to waive the bid process in this instance.
Councilman Kaupin stated he would like to see this move forward. He noted just in the past year, these firms went through the RFQ process and were found to be qualified. and at a good price.
Councilman Nelson agreed with Councilman Edgar, however, in this situation he feels it’s most advantageous to waive the bid process.
Councilman Edgar questioned if the bonding would be effected if the design or configuration were changed. Attorney Bromson stated substantive changes cannot be made by a building committee on matters that have been reviewed and plans that have been given to the public and upon which they voted. He added they will talk to bond counsel to see if any proposed changes violate the bonding.
Councilman Hilinski voiced his support of the bid waiver. He stated they should try to get a head start on this project so they can get as much work done as possible before the snow flies next winter. He pointed out they could save a couple months with this waiver.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8240 adopted 10-1-0, with Councilman Edgar voting against the resolution.
OLD BUSINESS
APPOINTMENTS (TOWN COUNCIL)
MOTION #8241 by Councilman Mangini, seconded by Councilman Hilinski to remove Item #8 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8241 adopted 11-0-0.
NOMINATION #8242 by Councilman Mangini to appoint Deborah Moody (D) to the Enfield Revitalization Strategy Committee for a term which expires 4/30/08.
MOTION #8243 by Councilman Hilinski, seconded by Councilman Edgar to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8243 adopted 11-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Deborah Moody appointed to the Enfield Revitalization Strategy Committee by an 11-0-0 vote.
All other Town Council appointments remained tabled.
APPOINTMENTS (TOWN MANAGER)
MOTION #8244 by Councilman Kaupin, seconded by Councilman Hilinski to remove Item #2 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8244 adopted 11-0-0.
MOTION #8245 by Councilman Kaupin, seconded by Councilman Mangini to accept the Town Manager’s recommendation to appoint Kenneth Carlson (R) to the Fair Rent Commission for a term which expires 6/30/06.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8245 adopted 11-0-0.
All other Town Manager appointments remained tabled.
Item c. remained tabled.
MOTION #8246 by Councilman Kaupin, seconded by Councilman Mangini to remove Item d. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8246 adopted 11-0-0.
RESOLUTION #8247 by Councilman Mangini, seconded by Councilman Edgar.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: Town Council $550.00
Other Professional Services
FROM: Town Council $550.00
Food/Food Related
CERTIFICATION
I hereby certify the amount of $550.00 is available from Account (Food/Food Related) as of February 3, 2006.
/s/ Gregory Simmons, Director of Finance
Councilman Mangini voiced her support of this resolution.
Councilman Lee noted they will also look into the government access channel.
Councilman Hilinski stated this will help fund the taping of the meetings and allow the committee to go forward in setting up a more formal approach to tape these meetings.
Councilman Peruta voiced his support of this resolution.
Chairman Tallarita voiced his support of the resolution and noted this will fund the taping of the meetings until they have a more comprehensive plan.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8247 adopted 11-0-0.
Items e. and f. remained tabled.
MOTION #8248 by Councilman Kaupin, seconded by Councilman Peruta to remove item g. from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8248 adopted 11-0-0.
MOTION #8249 by Councilman Lee, seconded by Councilman Hilinski to adopt the ordinance.
Councilman Edgar voiced concern that even grammatical or punctuation changes can effect the Town Charter.
Attorney Bromson stated they had special counsel and Senior Assistant Town Attorney, Maria Stavropoulos review this, and these are not substantive changes.
Town Clerk, Suzanne Olechnicki, stated it might be a good idea to outline what has been changed. She noted this item can wait until the next meeting. Attorney Bromson added Attorney Stavropoulos can be present at the next meeting to clarify this item.
MOTION #8250 by Councilman Mangini, seconded by Councilman Hilinski to retable this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8250 adopted 11-0-0.
NEW BUSINESS
NOMINATION #8251 by Councilman Kaupin to reappoint Charles Johnson III (R) to the Connecticut Water Company Advisory Council for a term which expires 1/1/08.
MOTION #8252 by Councilman Kaupin, seconded by Councilman Mangini to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8252 adopted 11-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Charles Johnson reappointed to the Connecticut Water Company Advisory Council by a 10-0-0 vote. (Councilman Crowley absent at vote)
NOMINATION #8253 by Councilman Kaupin to reappoint Aaron Zolotor (R) to the Connecticut Water Company Advisory Council for a term which expires 1/1/08.
MOTION #8254 by Councilman Hilinski, seconded by Councilman Mangini to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8254 adopted 11-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Aaron Zolotor reappointed to the Connecticut Water Company Advisory Council by an 11-0-0 vote.
NOMINATION #8255 by Councilman Mangini to appoint Kenneth Hilinski (D) to the Hazardville Water Company Advisory Council for a term which expires 1/1/08.
MOTION #8256 by Councilman Mangini, seconded by Councilman Peruta to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8256 adopted 11-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Kenneth Hilinski appointed to the Hazardville Water Company Advisory Council by an 11-0-0 vote.
NOMINATION #8257 by Councilman Nelson to reappoint Scott Kaupin to the Hazardville Water Company Advisory Council for a term which expires 1/1/08.
MOTION #8258 by Councilman Mangini, seconded by Councilman Maxellon to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8258 adopted 11-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Scott Kaupin reappointed to the Hazardville Water Company Advisory Council by an 11-0-0 vote.
NOMINATION #8259 by Councilman Kaupin to appoint R. Scott Hozempa (R) as an alternate on the Enfield Zoning Board of Appeals for a term which expires 12/31/07.
MOTION #8260 by Councilman Hilinski, seconded by Councilman Mangini to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8260 adopted 11-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared R. Scott Hozempa appointed to the Enfield Zoning Board of Appeals, as an alternate, by an 11-0-0 vote.
MOTION #8261 by Councilman Kaupin, seconded by Councilman Peruta to waive the reading and accept the four resolutions.
Resolution re. Changes to Resolutions as Adopted by the Town Council for the Collection of Delinquent Property Taxes
AMENDMENT #1 by Councilman Edgar, seconded by Councilman Hilinski to revise the “NOW THEREFORE BE IT RESOLVED” paragraph as follows:
“…the Town Council of the Town of Enfield hereby authorizes town staff, with the approval of the Town Attorney…”
Councilman Edgar noted he made this recommendation at the last meeting, and he had the impression this resolution would be revised to show that language.
Mr. Simmons stated from staff’s point of view, either language is acceptable. He pointed out the authority in this instance really rests with the Tax Collector because it’s the State Statutes that give the Collectors in every town the ability to go out and do this.
Councilman Edgar pointed out he’s looking at this from a legal standpoint should it come to litigation.
Attorney Bromson stated with either wording, the Town Attorney’s office would have to defend legally.
Councilman Ragno stated his belief the original wording is sufficient.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared AMENDMENT #1 defeated by a 4-7-0 vote, with Councilmen Edgar, Hilinski, Mangini and Tallarita voting in favor of the amendment.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8263, 8264, 8265, AND 8266 adopted 10-1-0, with Councilman Edgar voting against the resolutions.
DISCUSSION RE: JOINT FUEL VENTURE WITH BOARD OF EDUCATION
Attorney Bromson stated the Town Attorney’s office is still putting information together, and when that information has been gathered, it will be recommended to take this item off the table.
Councilman Hilinski stated this is one of the items that the Board of Education’s Budget Advisory Committee has been discussing. He stated his belief there is some urgency to this matter. He noted they’re looking at some significant savings that they would like to gain from this for the next budget year. He stated they’d like to resolve this over the next couple meetings.
ITEMS FOR DISCUSSION
Chairman Tallarita stated Items a., b., d., f., g., and h. will appear under New Business on the next regular meeting agenda.
MISCELLANEOUS
RESOLUTION #8267 by Councilman Hilinski, seconded by Councilman Mangini.
RESOLVED, that the Enfield Town Council does hereby approve the addition of one (1) part-time (10 hours per week) EMS clerk position in the Emergency Medical Services Department at the rate of pay of $8.75 per hour and adopts the attached job description for this position.
EMS Director, Art Groux, was present for this discussion.
Attorney Bromson explained this position is for ten hours per week at $8.75 per hour. He noted this position is designed to assist and free up time for the EMS Director by taking care of billing and paperwork. He noted it is important for these bills to go out in a timely manner. He pointed out this would not take a job away from any EMT or Paramedic. He noted someone might ask why an EMT or Paramedic can’t do this work during down times. He stated he did ask the Human Resources Director this question. He noted one reason they cannot do this involves a legality – it is not within the job description of an EMT or Paramedic to be a clerical assistant, however, they do pitch in from time to time, but there’s no continuity since they are called out on calls. He stated there is a work station in the records division at the Police Department where this clerk could work. He stated this position will assist them in making sure the revenue stream is stable, and that is invaluable since it involves tens of thousands of dollars.
Councilman Edgar questioned if there’s no reason why EMS personnel can’t do this on their down time. Mr. Groux stated this would take away the continuity of this task. He explained one task involves separating and distributing the run forms to the appropriate location. He added the run forms have to be researched to be sure they match the entries in the computer system. He noted right now he is doing that work and it takes a tremendous amount of time. He noted if he has to leave this task midstream, it takes time to get back on track, and it ends up taking much longer to accomplish this task than it really should take.
Councilman Crowley stated his belief it’s important to have one person responsible for this type of work.
Councilman Peruta stated his belief this type of work is a waste or Mr. Groux’s experience. He stated his belief it’s very important to have quality and continuity with this task.
Councilman Kaupin questioned what is envisioned for a work schedule. Mr. Groux responded two hours per day, five days a week.
Councilman Nelson questioned if they are currently behind in billing, and Mr. Groux responded yes, they’re currently about two to three weeks behind.
Councilman Nelson voiced his support of this position and noted there will be more accountability regarding these types of tasks.
Attorney Bromson stated his belief this position is needed. He noted all of the staff involved in this area – from Finance to Personnel to the Chief of Police to the Town Manager’s Office is scrutinizing the EMS Program. He noted it is a new program, and they want it to be the best. He pointed out this program is the focus of a great deal of time and attention, many meetings, and he is out almost everyday to check in on the EMT’s and the Paramedics, as well as the police department and talking to dispatchers to try and garner opinions in ways they might make the system better. He noted this position may be a small part, but it’s an important one. He stated it’s a terrible waste of resources to have the EMS Director doing clerical work. He pointed out there will be less and less downtime because EMS personnel have a lot of responsibilities between calls, i.e., ambulance stocking, etc. He noted he has found them performing these tasks when he’s walked in unannounced. He stated in the long term there will be changes, but overall he feels they’re making good efforts. He went on to note there will be community-based programs that EMT’s and Paramedics will be providing to the community, therefore, they will be having a lot more to do.
Councilman Mangini voiced her support of this resolution.
Chairman Tallarita stated he always understood this program would be a developing process and that there would come times they would need to be flexible with this process. He stated his belief this is a reasonable request and a reasonable change. He stated his belief Mr. Groux’s resources shouldn’t be spent on clerical tasks, but rather he should be more in tune and acting on the development of the overall program and servicing the community.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8267 adopted 10-1-0, with Councilman Edgar voting against the resolution.
RESOLUTION #8268 by Councilman Mangini, seconded by Councilman Peruta.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: EMS – Rental Equipment/Vehicles $34,000.00
FROM: EMS – Salaries Full Time $34,000.00
CERTIFICATION
I hereby certify the amount of $34,000.00 is available from Account #EMS Salaries Full Time as of February 3, 2006.
/s/ Gregory Simmons, Director of Finance
Attorney Bromson stated the plan was to add two ambulances this year. He noted they have two newer ambulances and the rest of the fleet is older. He stated this year’s budget provides $34,000 to lease one ambulance, and it was anticipated that the Maciolek Post would be donating another. He noted he, Mr. Groux and Mr. Vindigni met with the Maciolek Post, and the Post feels more comfortable at this juncture in their organization and in their funding to make that donation next year in November. He explained the lease is for $34,000 per year, and the Town owns it for $1.00 at the end of the three years. He noted they need the three ambulances by next November. He stated because of the staffing situation, they had monies available which would be enough to cover a second ambulance now. He noted if they add two new ambulances this year in conjunction with the two they have, they can rotate them in order.
Mr. Groux stated the two units they’re looking to replace are aging ambulances and they’re becoming less reliable mechanically.
Councilman Maxellon questioned if they lease these two ambulances this year, are they planning to get another one next year. Mr. Groux stated the Maciolek Post sent a letter committing to the unit for next year.
Councilman Kaupin questioned if this is approved, when will they be on the road, and Mr. Groux estimated four to six weeks.
Councilman Kaupin questioned the life span when they re-chassis an ambulance, and Mr. Groux responded after the first re-chassis, they may have 10 to 12 years of life for that ambulance.
Councilman Kaupin questioned if the EMS budget is its own separate fund so that at the end of the fiscal year, surplus dollars from salaries fall into a contingency for EMS, or does it fall into the General Fund. Mr. Simmons explained this is like Water Pollution Control in that it is its own fund, therefore, any expenditures not expended will fall back into the EMS Fund Balance.
Councilman Kaupin stated his belief this is a prudent way to spend these dollars.
Chairman Tallarita stated his impression that the revenues exceeded expectations, and Mr. Groux stated their transport volume at this time is in excess where he anticipated it being at this point.
Chairman Tallarita questioned if they might want to use the surplus to strengthen the recruitment process in some way. He further questioned whether Mr. Groux firmly believes the purchase of the ambulance is the best contribution to this system. Mr. Groux responded he does. As concerns recruitment, they are at 100% of where they wanted to be at this point. He emphasized the reliability of their fleet is of the utmost importance right now. Attorney Bromson pointed out they have been able to attract and retain capable personnel, and hopefully they will be up to a full complement within three or four weeks.
Councilman Edgar stated he recalls the budget anticipated a grant of about $100,000 to purchase a new ambulance. He noted the Town’s budget also had $100,000 to buy an ambulance, which amounts to two ambulances. He stated his understanding the grant was denied. He questioned what happened to the earmarked funds in the budget. Mr. Groux explained that was set off on the revenue side with $100,000 from the Post. Attorney Bromson explained it was not that the Town put that money aside, but rather this was a pass-through. He noted it was shown on both sides – anticipated expenditure for $100,000 with the offset of the donation from the Maciolek Post. He pointed out the Town budgeted $34,000 for a lease. Mr. Groux stated they put that lease in with the anticipation that they may or may not get the grant application.
Councilman Nelson questioned what happens to the older vehicles in the fleet, and can they get a new chassis. Mr. Groux stated one of the ambulances is a van chassis, and cannot get a new chassis. He noted the other ambulance is in excess of ten years old and it is not structurally sound, therefore, they are not looking to re-chassis that vehicle. He explained if a vehicle is to get a new chassis, it has to be done before the vehicle is too old.
Attorney Bromson stated on behalf of the community he extends his appreciation to the Maciolek Post for the great things they do for Enfield.
Chairman Tallarita stated the Maciolek Post is a vital part of this community and has been vital to the community over the years.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8268 adopted 11-0-0.
PUBLIC COMMUNICATIONS
Charles Woods, 11 Westerly Drive
Stated his understanding there are plans to extend Kennedy Road, and there’s a lot of water in that area. He noted large homes have been built near Broad Brook Road, and there’s erosion and water in the basements. He noted more homes being built in this area are bound to effect the water table. He pointed out there is also a running brook in this area. He stated the whole neighborhood is upset about this.
Mr. Woods acknowledged the Town needs revenue from increasing housing, etc., however, he feels the Town needs to be a little more selective about where they let people build because when water tables start getting changed, they start having problems like the Town is currently experiencing.
COUNCILMEN COMMUNICATIONS
Councilman Kaupin stated the Four Chaplains Mass is scheduled for this Sunday.
ADJOURNMENT
MOTION #8269 by Councilman Mangini, seconded by Councilman Hilinski to adjourn.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8269 adopted 11-0-0, and the meeting stood adjourned at 9:52 p.m. |