|
ENFIELD TOWN COUNCIL
MINUTES OF A REGULAR MEETING
OCTOBER 2, 2006
A Regular Meeting of the Enfield Town Council was called to order by Deputy Mayor Kenneth Hilinski in the Council Chambers of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut on Monday, October 2, 2006 at 7:36 p.m.
PRAYER – The Prayer was given by Councilman Mangini.
PLEDGE OF ALLEGIANCE – The Pledge of Allegiance was said.
ROLL-CALL – Present were Councilmen Edgar, Hilinski, Kaupin, Mangini, Maxellon, Nelson, Peruta and Ragno. Councilmen Crowley, Lee and Tallarita were absent. Councilman Peruta left the meeting at 9:10 p.m. Also present were Town Manager, Matthew Coppler; Assistant Town Manager, Daniel Vindigni; Town Attorney, Christopher Bromson; Director of Public Works, John Kazmarski; Chief of Police, Carl Sferrazza
FIRE EVACUATION ANNOUNCEMENT
Deputy Mayor Hilinski made the fire evacuation announcement.
MINUTES OF PRECEDING MEETINGS
MOTION #8939 by Councilman Kaupin, seconded by Councilman Mangini to accept the minutes of the September 18, 2006 Special Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8939 adopted 8-0-0.
MOTION #8940 by Councilman Mangini, seconded by Councilman Kaupin to accept the minutes of the September 18, 2006 Regular Meeting.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8940 adopted 8-0-0.
PUBLIC COMMUNICATIONS & PETITIONS
Jack Sheridan, 7 Buchanan Road
Referring to the bid waiver for textbooks, Mr. Sheridan stated he’s against the waiving of any bids.
Mr. Sheridan stated he still believes the Town should be able to manage the storage of items containing mercury. He pointed out mercury is a health hazard to the environment.
Mr. Sheridan stated his belief a precedent has been set by the posting of information concerning the Montessori parking lot issue. He noted he looks forward to seeing similar information posted on the Town’s website as concerns litigation issues.
He stated his belief the Code of Ethics should be signed off by all Town employees and volunteers. He added the Code of Ethics should include the loss of job and benefits for anyone caught having conduct other than that which is ethical.
Mr. Sheridan stated Councilman Lee had asked him for a copy of his calculations on the per student cost. He noted he did bring a copy of that calculation. He pointed out his figure has been revised since two weeks ago and that figure is now $11,879 per student.
Deputy Mayor Hilinski requested Mr. Sheridan give that documentation to the Town Manager so that copies can be distributed to the Council.
Mr. Sheridan referred to the Hartford Courant article about the McGuire Group & Associates. He stated the Town should give thought to doing business with this company since they have a checkered past.
Susan Hart, 5 Cynthia Circle
Stated her concern that expansion plans for the Central Library are not progressing. She stated her understanding the Town Council does support library expansion. She noted there’s not enough physical space in the current library.
Mary Ann Turner, 7 Meadow Road
Referred to the eight Democrat vacancies on board and commissions and stated she could help find people to fill those spots.
Ms. Turner stated she is against bid waivers. She referred to the waiver for textbooks and stated if there was a standardized curriculum in the State of Connecticut, there could be a standardized set of textbooks. She noted this would make the purchase of textbooks more economical. She stated her belief this textbook waiver shouldn’t result in future waivers in this area.
As concerns a merger between the IT Departments for the School and Town systems, Ms. Turner stated if this happens, the money should be handled on the Town side. She noted the Town is doing a good job with athletic fields since the Town took over that task.
Ms. Turner agreed with Councilman Maxellon’s comment at an earlier meeting in that Enfield spends a lot more on social programs than surrounding towns. She also agreed this area should be looked at during the budget session.
She suggested the delinquent tax list be posted on the Town’s website.
Ms. Turner stated a speaker at a previous meeting said there was no after school bus. She pointed out the School Board stated the after school bus wasn’t being utilized.
As concerns the Montessori issue being posted on the Town’s website, Ms. Turner stated her belief all the litigation issues should be on the website.
Margaret Jedziniak, 232 Abbe Road
Suggested all employees and elected officials be required to read and sign off on the Town of Enfield Ethics Ordinance.
Ms. Jedziniak raised the following questions:
- What happened to the metal backstop and fence located on Fermi High School grounds?
- Why has the fencing been removed from around the perimeter of Fermi High School and what will be done with that fencing?
- How much litigation is going on in Enfield and how much is this litigation costing taxpayers?
- Is the owner of the building on South Road where the Enfield Day Care is located contemplating a lawsuit as concerns the amount of work he alleges he did on this building?
Ms. Jedziniak voiced her opposition to the waiving of any contracts being signed in Enfield.
She stated she’s glad the Chief of Police is ahead of the curve, even though nothing out of the ordinary has happened in the Enfield School System. She noted the Police Chief is preparing for any eventuality that might happen in Enfield.
Frank Dubish, 42 O’Hear Avenue
Stated the owner of 40 O’Hear Avenue, known as Magic Enterprises, has been running a business from his home since 1995. He noted between 1995 and early 2000, this person stored all of his equipment outside on his property (five trucks, snowplows, a bobcat, sanders, storage trailers. He noted this property measures only 100 feet wide and 250 feet deep. He stated between 1995 and 2000, many inquiries were made to the Town regarding this situation and nothing was done. He stated it was evident this was a violation of the Town’s zoning since O’Hear Avenue is a residential area. He went on to note in early 2000, the Town allowed this property owner to construct a large, three-bay garage, and he believes this person can now hide his equipment. He added an apartment was constructed on top of the garage in 2002. He noted he just got a permit in 2006 for the apartment. He questioned where the inspection was during this period. He noted he wrote a letter on July 22, 2006 to the Town Manager and received a generic reply. He
stated he wrote another letter which asked a number of questions, but he has not received an answer.
He stated there is a large light on the side of this garage which illuminates the inside of his home at night.
Mr. Dubish questioned when action will be taken regarding this situation. He shared some photographs regarding this situation.
Bob Johnston, 92 Carriage House
Referred to the IT resolution and noted it does not mention any of the many aspects that the Town manages. He stated he is concerned that those emergency services that are supported by the Town won’t be given the proper priority. He noted he is also concerned that priority will interfere with the proper education of the children. He emphasized there has to be a balance, and this resolution isn’t charging the IT Committee with examining those facts, and he believes that should be a direct charge rather than it being assumed it will be done. He stated he is also concerned that the resolution presumes that this committee is ultimately going to be the governing body. He noted that’s self-perpetuating. He added his belief this wording needs to be changed.
Larry Avery, 148 Pleasant Street
Stated he has heard the athletic fields have been in excellent shape since the Town took them over. He added the Asnuntuck football field is in nice condition. He noted Fermi High School is using this field.
Mr. Avery voiced his concern about the issue going on regarding the Montessori parking lot.
Mrs. Collins, the Hazardville Section
Questioned when the green fence was removed at Fermi High School. She went on to question why the area is now safe. She questioned what was done with the fence when it was removed.
Mrs. Collins stated her hope the Town will find a peaceful resolution to the issue concerning the Montessori parking lot.
Robert Tkacz, 150 Bernadino Avenue
Mr. Tkacz stated his belief litigation issues should be more open.
He stated his belief the Town shouldn’t be so reliant on consultants since they’re not always necessarily right.
Mr. Tkacz stated his belief Enfield’s trash hauling system is archaic. He pointed out Newington, Connecticut switched over to tipper barrels in 90 days. He went on to state his belief the Town should have a consultant look at Public Works. He feels there are too many vehicles in the Public Works Department.
COUNCILMEN COMMUNICATIONS & PETITIONS
As concerns comments about library expansion, Councilman Nelson stated he is waiting for an update regarding the library.
Councilman Nelson stated that although he was not in favor of letting go of the previous Town Manager, he believes the new Town Manager is doing a phenomenal job, and he believes the Council made a good decision in hiring him. He welcomed Mr. Coppler and his family to Enfield.
Councilman Mangini stated the Enfield Street School adopted a school constitution on May 25th, and she helped them celebrate.
Councilman Mangini requested the topic of library expansion be included as an Item for Discussion on the next agenda.
Councilman Maxellon stated he is still waiting for an update on the Northgate project and Booth Road.
Councilman Maxellon stated he is still waiting for clarification on the revenue for EMS.
Councilman Maxellon referred to Homeland Security monies and questioned whether there’s a procedure or policy in place that determines what gets funded by that money.
MOTION #8941 by Councilman Peruta, seconded by Councilman Mangini to move Items 13F to become Item 10A and Item 12B to become Item 10B.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8941 adopted 8-0-0.
Councilman Peruta stated he would like some investigation into the concerns raised by the O’Hear Avenue resident earlier this evening.
As concerns the newspaper article regarding the McGuire Group, Councilman Peruta questioned how the Town of Enfield picks out vendors, and when they learn of issues such as this, what is done about it.
As concerns Mr. Sheridan’s comments about the storage of items containing mercury, Councilman Peruta noted the Solid Waste Committee did discuss this issue. He noted they will entertain more discussion regarding this.
Councilman Peruta agreed with Councilman Mangini in that there should be an agenda item to discuss the library issue.
Councilman Peruta stated there are still late buses, however, they may not run everyday.
Councilman Peruta stated as an elected official, he does sign off on the Ethics Ordinance.
Councilman Peruta questioned whether there is any information available concerning the South Road building where the Enfield Day Care is housed.
Councilman Peruta stated he is also happy with the new Town Manager. He stated his belief the coffee hours hosted by the Town Manager are a great way to get in touch with the public and get feedback.
Councilman Edgar stated he is also pleased with the new Town Manager and his open door policy. He noted he has been to all three of the coffee hours.
Councilman Edgar stated it bothers him when the public claims they are not getting answers to their questions. He stated his belief the public deserves answers.
Councilman Edgar stated he’s not opposed to discussions concerning library expansion, however, he has made it clear his main concern is the Pearl Street library.
Councilman Edgar requested a complete list of all the litigation that the Town is involved with, and this includes pending litigation.
Councilman Edgar stated he attempted to get some answers regarding the concerns raised about a business on O’Hear Avenue. He noted if this is contrary to Town regulations, something should be done.
Councilman Edgar expressed his concern about liability exposure regarding the senior citizen center floors. He noted there seems to be a delay in fixing the floors, and he believes this should be rectified right away.
Councilman Edgar commended the Chief of Police and Director of Public Safety for reaching out to the public through the recent ice-cream give-away which took place on the corner of Pearl and South Streets.
Councilman Edgar stated he will look into the concerns about IT raised by Mr. Johnston.
Councilman Ragno stated he is disturbed that services for veterans are being cut while many young men and women are being sent to Iraq and Afghanistan and recently Enfield lost a young man in Iraq. He noted he learned that recently the Veteran’s representative at the Labor Department in Enfield was removed from office and all calls are being referred to the Hartford office. He stated he immediately e-mailed the Town’s representatives. He noted Representative Tallarita called him within a few minutes of receiving his e-mail. He noted he will make it his business to fight for those veterans any way he can. He stated his hope the position at the Labor Department will be restored.
Councilman Ragno commended the Chief of Police, the Police Department and the Director of Public Safety for taking the initiative to make schools safer.
Councilman Ragno requested there be some review of the Cranbrook/Freshwater Boulevard intersection to make this area safer.
Councilman Ragno stated he is also disturbed about the O’Hear Avenue issue. He noted he would like to see an investigation of this matter.
As concerns Mr. Tkacz comments about Public Works vehicles, Councilman Ragno stated he has always been an advocate of dispatch, and he is open to any ideas that would limit vehicle use.
Regarding Mr. Sheridan’s comments about the Ethics Ordinance, Councilman Ragno agreed and stated his belief all people serving the Town and having decision-making responsibilities should read and sign off on the Ethics Ordinance.
Councilman Ragno referred to Ms. Hart’s comments about the library and agreed the Town needs to look at how they can best utilize the library. He noted he’s willing to listen to ideas, and within reason, they need to move this initiative forward.
Councilman Kaupin referred to the Cranbrook/Freshwater intersection and stated there is actually a project on the books to improve this area, and it’s within the capital budget. He noted this issue was brought to light about a year ago. He requested an update on the status of that project.
Councilman Kaupin stated two Saturdays ago, the Enfield Athletic Hall of Fame had their induction ceremony. He noted he, Deputy Mayor Hilinski and Councilman Mangini were present, and this was a very nice event.
As concerns the Maciolek Post dedication of roadway, Councilman Kaupin pointed out the Maciolek Post consists of a remarkable group of people who have done much for Enfield and the country.
Councilman Kaupin stated on October 10th at 11:00 a.m., there will be a tree planting in front of the Enfield Senior Center in memory of Yvonne Prestwich. He noted after the tree planting, there will be the dedication of a photo display consisting of pictures taken by Yvonne.
Councilman Kaupin stated at the October 16th Special Meeting of the Council, there will be a consortium of municipal leaders whose main focus is fiscal responsibility primarily at the State level. He noted this group is much bigger than CCM because it encompasses Boards of Education and Finance Boards. He added it’s also bigger than CABE which is the group that represents Boards of Education. He explained they’re trying to pull all the towns together so they can be a lobbying force for fiscal responsibility at the State level.
Councilman Kaupin stated he had no problem with the information concerning the P&Z and ZBA lawsuit being posted on the Town’s website because he feels more and more information should be posted on that website to get information out.
Councilman Kaupin stated he has had to sign off on the Ethics Ordinance each time he was re-elected. He questioned whether Town employees have to do this.
Councilman Kaupin stated he agrees the library expansion issue should move forward. He noted this might take a referendum, and the voters will decide if they want to go forward with an expansion.
Regarding O’Hear Avenue, Councilman Kaupin stated his hope the Council can get some answers on this. He noted if this is a Planning & Zoning issue, he requests the Council be copied on anything related to this issue.
Councilman Kaupin noted Town staff can provide answers about the Fermi fencing.
MOTION #8942 by Councilman Kaupin, seconded by Councilman Mangini to suspend the rules to address Items 13d and 13e under Miscellaneous this evening.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8942 adopted 8-0-0.
Deputy Mayor Hilinski stated the recent Hall of Fame event was very successful with a very nice turnout.
He stated the perimeter fence removal at Fermi High School was approved by the Health Department to facilitate snow removal.
Deputy Mayor Hilinski requested a report on the O’Hear Avenue issue.
As concerns the litigation matter posted on the Town’s website, Deputy Mayor Hilinski stated his belief the Town needs to communicate better. He pointed out there may be instances where certain things cannot be posted for legal reasons.
Deputy Mayor Hilinski stated his belief it would be beneficial to pursue discussion on the library expansion issue.
He stated the Town got $114,000 back, plus additional personnel when the Town merged the school’s grounds department. He agreed with Ms. Turner about the good condition of the fields.
TOWN MANAGER REPORT & COMMUNICATIONS
Mr. Coppler referred to Councilman Maxellon’s inquiry about EMS revenue and noted he did receive an update from the Director of Finance, and this is what was received up until that point.
He reported the Connecticut River Cleanup in September was well-received and very successful.
He suggested a special meeting on a Saturday to go over the goals of the Council.
He invited the Public Works Director to update the Council on the Fermi fencing.
Mr. Kazmarski stated the fencing was erected in March near the end of the winter season and there was no question about it conflicting with winter maintenance operations. He noted the question had been raised about what will happen with that fencing being so close to the edge of the road. He noted they looked for permission to move the fencing seven or eight feet back from the edge of the road. He stated the Department of Public Health and DEP have determined that with the type of grass stand in this area and the good maintenance being performed by staff, they saw no reason to continue the requirement of perimeter fencing. He noted it was understood this fencing would become a problem during winter maintenance. He pointed out frost and snow on the ground will provide additional cover over the pesticide which is located in the soil beneath the turf. He stated grass cuttings have been sampled, and there were no pesticides in the grass. He stated the Department of Public Health and DEP concurred and sent a letter to the Town saying that the Town can remove the fence. He pointed out the only place where they want the fence to remain is immediately adjacent to the school area where there is foot traffic and the possibility of people disrupting some of the grass area, therefore, they’re complying with that requirement near the school.
Mr. Kazmarski stated the fencing being taken down is being kept in storage for potential use in the future.
As concerns the Cranbrook/Freshwater intersection, Mr. Kazmarski stated about a year and a half ago, the Town applied to CRCOG for a grant. He noted Enfield’s project was one of four projects selected by CRCOG and DOT. He stated these are federal highway administered funds, and there are a number of steps to be taken by the Town in order to provide DOT sufficient information. He noted they have submitted a preliminary design to Connecticut DOT, and the Town’s engineering staff is doing that design in-house. He stated it’s hoped to have this out to bid next summer.
Councilman Maxellon questioned the status on the backstops and bleachers that were removed. Mr. Kazmarski stated that was the start of the demolition of the Fermi site. He explained they were trying to get a jump start on the work at that site, and it was felt that the Town’s staff could handle that part of the project without having to give it to the contractor. He noted they accomplished all of that within a week to ten days. He pointed out whatever can be salvaged is being salvaged. He added some material was cut up and sold as scrap, and the Town got a limited amount of revenue.
Mr. Coppler stated the leaf collection season is near. He noted last year the transfer station was kept open additional hours so that residents could drop off their leaves. He noted the question is whether the Council is okay with what was done last year in terms of those hours, and can staff proceed under the same basis as last year. Deputy Mayor Hilinski questioned if there was no charge to dispose of leaves at the transfer station, and Mr. Coppler stated that’s correct. He pointed out residents dropping leaves off have to show proof of residency.
Councilman Peruta stated his belief there has to be some policing of this process since there were some instances in the past of people hiding larger items within the leaves being brought to the landfill.
Mr. Coppler referred to the Social Services issue raised by Councilman Maxellon and stated he met with the Director of Social Services last week and went over the parameters how this should be reviewed. He noted Councilman Maxellon presented a very helpful spreadsheet showing what Enfield and other towns are committing to different programs. He noted they will update that list and include some service units so they have a good basis of comparison, and that will be distributed to the Council.
Mr. Coppler stated at the first meeting of every month, it’s planned to have different departments come before the Council with a brief presentation of what’s going on within their departments. He noted tonight, Mr. Vindigni will give a presentation.
Mr. Vindigni gave a presentation on Emergency Management. He noted he has been the Director of Emergency Management since 1999. He stated Herbert Foy, the retired Chief of Police, is the Assistant Director of Emergency Management and has been doing a wonderful job. He noted he and Mr. Foy work as a team in a number of different areas.
Mr. Vindigni listed some hazards in Enfield:
· Route 91
· Amtrack railroad tracks
· Route 5
· A bridge
· A dam
· Bradley International approach patterns over Enfield
· Areas prone to flooding, i.e., Freshwater Brook
The organizational chart for Emergency Management includes Town of Enfield Emergency Management, CRCOG-CREPC (a valuable resource), Connecticut Department of Homeland Security & Emergency Management and U.S. Department of Homeland Security-FEMA.
Mr. Vindigni stated Enfield takes a multi-hazards approach of natural disasters, i.e., thunderstorms, microbursts, blizzards, and hazardous material accidents. He noted there are also fires and security situations such as hostage situations, standoffs, and last year they had to deal with protesters of the execution at the prison. He added there’s also emergency planning for schools and finally, weapons of mass destruction and bio-terrorism.
He explained training is done on multiple levels, i.e.,, CPR, hazmat technician, shelter work or shelter management, fire, police, EMS and multi-agency training, i.e., CREPC,Health District, a full-scale regional hazardous material exercise and Enfield EMS Semi-Annual Workshops.
Mr. Vindigni stated the primary shelter in Enfield is the JFK Middle School with back-up shelters at Fermi and Enfield High Schools. He noted they will use any public building available based on the nature of the incident. He stated they try to minimize relocating residents.
He stated Enfield has had a number of town-wide emergencies such as various blizzards, hurricane, Y2K preparedness in 1999-2000 and the October, 2005 flooding. He pointed out they operate an Emergency Operations Center at the Police Department and it’s staffed by various representatives from fire, police, DPW, EMS, the Health District and Enfield Public Schools.
Mr. Vindigni stated recovery often takes longer than a response and can consist of debris removal, power restoration, infrastructure repair, damage assessments, financial reimbursement pursuit from FEMA and a post-incident review.
He explained mitigation involves their efforts to try and reduce the Town’s vulnerability to future incidents, i.e., raising house foundations in flood-prone areas, purchasing open space in a flood zone so that it can’t be built on, road and drainage improvements, tree trimming around power lines, public education.
Mr. Vindigni stated Enfield has two Citizen Emergency Response Teams (CERT). He noted these teams consist of 40 volunteers trained in first aid, limited search & rescue and Red Cross shelter workers. He pointed out CERT provides critical support at emergency incidents. He noted CERT deployments to date included perimeter security at Fourth of July Fireworks, the October, 2005 flood, Hurricane Katrina food donations and a full-scale exercise for haz mat in May, 2005. He stated Herb Foy serves as liaison with CERT. He noted two trainers who have been very helpful are Fred Hall and Paul Januszewski.
Councilman Mangini questioned the preparedness for the pandemic issue. Mr. Vindigni stated this would be similar in the preparation for the smallpox vaccination process. He noted the Health Department would be the lead agency, and they would take a regional approach with Enfield being a host community. He stated if they had to do mass immunization of the public, it would be done at Asnuntuck Community College. He explained there would be pre-screening in the individual municipalities, and the residents of those communities would be convoyed by bus and the immunization process would occur at Asnuntuck. He stated the reason for this is to control the vaccine and also the need to have people medically qualified to administer that vaccine.
Councilman Maxellon requested clarification on funding. Mr. Vindigni stated $1.4 million dollars of the 2005 Homeland Security money is going specifically to the fire service. He explained $1 million dollars would go toward the EMS mobile data system, which is similar to what police cruisers have. He noted $200,000 would go toward local fire training capability upgrade and another $200,000 for fire training. He stated all of that is being administered and determined by the Capital Region Fire Chiefs Association and the subcommittee of CRCOG’s fire service.
Councilman Maxellon questioned how is it determined on the local level what gets purchased and where the money goes within the local infrastructure. Mr. Vindigni stated when the Council adopted the resolution to commit to CRCOG for the Homeland Security Funding, it went toward the regional effort. He noted this paid for the May, 2005 exercise. He pointed out there’s no pre-determined amount that goes to each municipality.
Councilman Maxellon questioned how it’s determined money will be spent at the local level. Mr. Vindigni stated that determination is made at the CRCOG – CREPC level. He noted it’s done through associations such as the Capitol Region Fire Chiefs and Capitol Region Police Chiefs, i.e., they would determine each police department would get a certain number of laptop computers. Councilman Maxellon questioned if any of that money is determined locally, and Mr. Vindigni responded it’s done with local participation, which should be the Chief of Police on the CRCOG Police Chief’s Council and on the CRCOG Fire Chiefs Council, it should be the fire chiefs from Enfield. He noted it is imperative that the chiefs of the different disciplines are active within their respective professional associations.
Mr. Vindigni stated NIMS training is going on at this time for the local fire fighters.
Deputy Mayor Hilinski thanked Mr. Vindigni for a very good presentation. He noted he had the opportunity to observe the CERT group at Fermi High School during the October flooding. He stated it was amazing to see these volunteers come in and set up bedding and pass out blankets.
TOWN ATTORNEY REPORT & COMMUNICATIONS
Attorney Bromson stated at some point in the future, his office can give a presentation about the Town Attorney’s office.
Attorney Bromson stated the Council is exhaustively informed about all pending litigation that involves the Town or Council. He noted the Town Attorney’s Office doesn’t make the decisions, but rather they give the Council the best information and legal advice they can, and the Council makes the decisions in regard to litigation when appropriate. He stated when it involves Planning & Zoning, ZBA, the Historic Society, or other agencies, they can’t respond because the Council isn’t involved in those matters. As concerns the Montessori issue, the Council invited the attorneys representing the P&Z and ZBA to come, however, they declined saying the Town Council is not their client, the Town of Enfield has nothing to do with this, and they would not participate. He stated the Council asked his office to prepare a factual scenario of what was going on. He noted they took the factual issues from the briefs that were already filed in court and put that information on the website as neutrally as they could as well as the statutory authority and responsibility of the Council. He went on to state this is opening a Pandora’s Box, however, he feels it’s a good thing. He noted his office has been talking to Charlene Bond in great detail about putting all legal decisions on the website, which is what they intend to do. He noted this particular matter was unplanned, and the Council asked for this, and it was put on the website.
Attorney Bromson stated the Town of Enfield has a very good FOI record. He pointed out his staff was at a seminar this past year where attorneys cited Enfield as an example to the whole State of Connecticut for its open governmental and compliance with FOI. He noted all the towns and municipalities were present at this seminar.
Attorney Bromson stated all the Town’s litigation is on the judicial website. He explained any case pending that Enfield has is listed on the State judicial website.
As concerns the South Road facility and the Enfield Day Care, Attorney Bromson stated there is no pending litigation. He noted there were some matters that Mr. Vindigni resolved with Public Works while he was Acting Town Manager, and no litigation resulted.
Attorney Bromson spoke about this past summer’s successful police training as concerns school emergency situations, i.e., hostage crisis rescue techniques. He noted this was actual scenarios at a school to train officers as to what they should do in one of these situations. He stated the Board of Education and Town Council should be applauded for supporting this training.
Attorney Bromson stated the police department gets funds from seizures from drug dealers. He noted this money goes to the State of Connecticut and the local police department gets a portion of it back on a yearly basis. He stated they did step up efforts in Thompsonville in law enforcement, stops and search and seizure. He noted they also wanted to do something for the community and the children in the community who are often subjected to this type of police enforcement. He stated they talked to the State Attorney’s Office, and they were allowed to use several hundred dollars to buy ice cream. He noted the truck was donated and they parked it in Thompsonville for three or four hours on Friday afternoon with community police officers. He stated it was a tremendous success, and they also distributed coloring books, drug information, Enfield Police stickers and badges. He noted hundreds of kids came, and this was well received. He noted this sends the message that the police are there as a friend and they can be trusted.
REPORT OF SPECIAL COMMITTEES OF THE COUNCIL
Councilman Mangini stated the Revitalization Committee met Thursday evening and they would like to have an opportunity to come before the Council. She requested they be included on a future agenda. She noted at the last meeting they discussed commercial facades, commercial loans, and improvements to the Thompsonville area.
Councilman Mangini stated last week she witnessed an incident in Thompsonville where the police were involved in a hostage situation and a potential domestic situation. She noted these officers worked very professionally and made sure people on the street were not jeopardized. She stated the police department is doing a very good job.
Councilman Maxellon updated the Council on the athletic fields. He noted the remediation should be going out to bid next week, and there will be a six-week bid window. He stated the design is at the 70% point for the actual construction of the fields, and that should be out to bid soon.
DISCUSSION RE: SOLID WASTE ADVISORY COMMITTEE STATUS REPORT
Robert Egan, Chairman of the Solid Waste Advisory Committee, was present for this discussion.
Mr. Egan stated this Committee has held five meetings and made significant progress in the charge outlined in the resolution. He noted they’ve been reviewing the ongoing implementation of the tipper barrel program and looking at the possibility of extending this program town-wide and the financial implications of doing so.
He stated they’ve reviewed the transfer station operations, solid waste recycling program, and the household hazardous waste program. He noted they did discuss the disposal of items containing mercury and are still reviewing that topic.
Mr. Egan stated the Connecticut DEP is revamping the Connecticut Solid Waste Management Plan for the entire state. He noted it did not make a lot of sense for this Committee to come forth with recommendations by December 4th, therefore, they’ve requested an extension to April so that they can incorporate the state’s changes into their recommendations.
Councilman Kaupin questioned if the Committee is waiting until April to come forth with all of the recommendations. Mr. Egan stated the Committee is going to make the recommendations on the transfer station, the tipper barrels, the recycling and hazardous waste by December 4th.
Councilman Maxellon questioned whether the Committee has checked into other towns to get ideas. Mr. Egan stated some of the members have been involved in solid waste management and involved in other municipalities and towns, therefore, they do have a great resource in this Committee and the Committee members.
Deputy Mayor Hilinski pointed out that with Councilman Peruta having to leave the meeting, there are now only seven Council members present, therefore, he will be asking the Council to table some very important items on this evening’s agenda.
MOTION #8943 by Councilman Mangini, seconded by Councilman Ragno to table the waiver on the textbooks.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8943 adopted 7-0-0.
OLD BUSINESS
APPOINTMENTS (TOWN COUNCIL)
MOTION #8944 by Councilman Mangini, seconded by Councilman Kaupin to remove Item #11 from the table.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8944 adopted 7-0-0.
NOMINATION #8945 by Councilman Mangini to reappoint Sonja Dean (D) to the Historic District Commission as an alternate member for a term which expires 8/31/2011.
MOTION #8946 by Councilman Kaupin, seconded by Councilman Nelson to close nominations.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8946 adopted 7-0-0.
Upon a ROLL-CALL vote being taken, the Chair declared Sonja Dean reappointed to the Historic District Commission by a 7-0-0 vote.
Items c. and d. under Old Business remained tabled.
RESOLUTION #8947 by Councilman Mangini, seconded by Councilman Kaupin.
RESOLVED, that in accordance with Chapter VI, Section 8(f) of the Town Charter, the following transfer is hereby made:
TO: Insurance & Bond Charges
Other Professional Services $ 2,998.00
Misc. Charges & Transfers
Water/Sewerage $20,074.00
Electricity 46,569.00
_________
$69,641.00
FROM: G/F Fund Balance $69,641.00
CERTIFICATION
I hereby certify the amount of $69,641.00 is available from Account #G/F Fund Balance as of 6/30/2006.
/s/ Gregory Simmons, Director of Finance
Councilman Maxellon suggested for clarification purposes they keep utilities and testing separate in the future.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8947 adopted 7-0-0.
Item f. remained tabled.
NEW BUSINESS
CONSENT AGENDA
MOTION #8948 by Councilman Kaupin, seconded by Councilman Mangini to approve the Consent Agenda.
Upon a ROLL-CALL vote being taken, the Chair declared MOTION #8948 adopted
7-0-0.
Item c. will appear on the next agenda.
RESOLUTION #8949 by Councilman Kaupin, seconded by Councilman Mangini.
WHEREAS, the Enfield Town Council established the Solid Waste Advisory Committee by adoption of Resolution #8778; and
WHEREAS, the Solid Waste Advisory Committee is required to submit a report to the Town Council no later than December 4, 2006; and
WHEREAS, the State of Connecticut has proposed amendment to the State Solid Waste Management Plan, the final amended Plan expected to be adopted during the last quarter of 2006; and
THEREFORE, BE IT RESOLVED, the Enfield Town Council, does hereby amend the reporting date for the Solid Waste Advisory Committee in regards to the charge to review the current Town Code of Ordinance pertaining to Solid Waste and determine recommended amendments or deletions thereto, to April 2, 2007.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8949 adopted 7-0-0.
RESOLUTION #8950 by Councilman Kaupin, seconded by Councilman Mangini.
WHEREAS, the owners of 9 Manning Road, David and Tammy Flasinski, have offered to grant the Town an easement for a storm sewer line; and
WHEREAS, the Enfield Town Council believes acceptance of this easement will provide for proper maintenance and insure the necessary flow of storm water in the area of 9 Manning Road.
NOW, THERFORE, BE IT RESOLVED, that the Enfield Town Council does hereby accept and will record the easement, hereto attached as Exhibit A, from David and Tammy Flasinski.
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8950 adopted 7-0-0.
ITEMS FOR DISCUSSION
APPOINTMENTS (TOWN COUNCIL & TOWN MANAGER)
All appointments will appear under New Business on the next regular meeting agenda.
DISCUSSION RE: ROAD 2005 PROJECT UPDATE BY DPW
Mr. Kazmarski reviewed a listing showing the status of the projects for Roads 2005 as well as Section 13 which is a carryover from the Road 2000 program. He referred to work in Section 13 and explained they are taking out a part of what was originally a segment of West View Drive to be reconstructed under the current project. He explained that because of the approval of a wetlands application for a nearby development, they felt it was in their best interest to try and merge what they had for a design for the outfall of that particular section of roadway with what the developer is proposing as part of their design. He noted they hope to do that work with an on-call contractor next spring. He stated even if that development doesn’t get formal approval from Planning & Zoning, they can still move ahead and utilize their design. He noted they can also work out an arrangement whereby if they do get approval, there will be some compensation due to the fact that the Town has built a portion, or at least the outfall portion of the storm drainage system.
Mr. Kazmarski stated public informational meetings have been scheduled for all of the sections that are currently under design. He noted Section 2A, which is a segment of Section 2 is having its final design meeting which is being scheduled for November 15th. He stated Section 5 and 6 are having their first public meetings. He noted they also have a preliminary design submitted for Pearl Street, which is a proposed Congressional earmark project, and they will have to wait to see how the House and Senate resolve any disagreements over the earmarked monies that were targeted for the Town of Enfield. He stated they’re proposing an informational meeting for October 18th. He noted if the funding becomes available through Congressional action, then they’ll be ready to undertake that project next spring.
He reported the Prospect Street emergency project is just about complete. He noted the other emergency project was on Welch Drive where the storm drainage system outfall failed about two months ago. He noted this resulted in taking down a sizeable embankment behind one of the properties. He stated the system and embankment were restored and the area is stabilized.
Mr. Kazmarski stated the list of plans for Section 1 is quite extensive. He noted if this whole section was one contract, it’s believed there would be a lot of distress and chaos in the Thompsonville/North Thompsonville area, therefore, it will probably be necessary to break up that section into two to four smaller projects to make things more manageable.
He stated they have the field survey done for D’Annunzio Avenue, and they’re preparing the base mapping. He stated they probably won’t be able to take care of all of the sidewalks this year because the roadway, sidewalks, and properties are so flat that if they put the sidewalks in, they will have problems with water and ice ponding on those sidewalks. He explained the roadway has to be dropped a little in order to accommodate the construction of the sidewalks, curbs, etc. so that the water drains off. He noted they will take care of any safety issues related to the sidewalks in the very near future. He stated there are two very substantial trees that will need to be taken down because they have heaved the sidewalk. He noted they will temporarily replace the sidewalk section with bituminous until they get the design for the roadway completed and start the actual physical work and build the sidewalks after the road drainage is taken care of.
He noted they will probably do some smoke tests in Thompsonville to learn where there are illegal roof gutters, yard drains and cellar connections into the sanitary sewer system. He stated they will probably be coming to the Council for a recommendation for some funding for this testing. He went on to note they also have a project in the “Congressional bucket” for a million dollars toward the sanitary sewer separation work in the Thompsonville area, and it’s hoped Enfield will be given favorable consideration.
He went on to inform the Council that Section 13 is just about complete, and Section 14 is totally completed.
Mr. Kazmarski stated this seems to be a bad year to draw bidders. He noted this has been experienced by other towns as well. He stated it’s hoped they will get a better response this fall/winter.
Councilman Ragno stated he was impressed with the work done on Prospect Street. He went on to note a lot of homes on Longhollow Road have septic systems. He questioned whether there will be any information going out to residents on that road about tying into the sewer system while work is being done on that road. Mr. Kazmarski stated he’s unaware of any specific plans at this time to extend sanitary sewers up into Longhollow Road. He noted if there are sewers there, they will certainly make that option available to anyone who isn’t hooked up to sanitary sewers.
Councilman Ragno stated any bidders that are on the Town’s tax delinquent list should not be considered for these projects. Mr. Kazmarski stated that proviso is within the bid specifications.
Councilman Kaupin questioned whether the letters for the initial informational meetings have gone out for Sections 5 and 6. He also questioned whether the second meeting notification has gone out for Section 2A. Mr. Kazmarski responded these letters go out a week to ten days in advance of the meeting. He noted they were in the process of checking which school facilities might be available in those particular areas. He stated the letters are ready to go out, and they need only insert the specific location and time for the meetings.
Councilman Kaupin questioned whether these meetings are posted on the website, and Mr. Kazmarski responded yes.
Councilman Kaupin questioned when it’s planned to go out to bid for Sections 2A, 5 and 6, and when would construction begin on those three projects. Mr. Kazmarski stated Section 2A should be out to bid within two weeks after the public informational meeting. He noted they are targeting Sections 2A, 5 and 6 to be put out to bid during the winter months, and they’re hoping to get competitive bids and construction beginning the first of April.
Councilman Maxellon questioned if Section 13 is scheduled to be completed this year, except for that one piece that ties into the development, and Mr. Kazmarski responded that’s correct, assuming normal weather conditions.
Councilman Maxellon questioned if anything is scheduled for Booth Road. Mr. Kazmarski stated they are looking at that area right now. He noted they might be able to tie in Booth Road with the Road 2000 monies. He stated they would come to the Council first to get approval to allow the usage of those monies for Booth Road. He pointed out the last 150 to 200 feet of Booth Road is within Massachusetts.
Councilman Edgar stated Prospect Street has come out very well. He went on to state he is concerned about D’Annunzio Avenue. He noted this is the second year that there have been complaints about the sidewalks. He stated residents were under the impression the work would be done in the spring. He noted he isn’t sure where they got this information. He questioned how much of the sidewalk will be done this year, and is the problem tree going to be removed. He noted the roots from this tree caused problems with the sidewalk, and at least one person has fallen. He noted those roots are also entwined around a water meter so that a resident can’t shut off the water to do work in that house. He noted Enfield has on-call people, and he does not understand why they can’t do the sidewalk now. He noted he has walked the whole street, and the only puddling he has seen occurs where the sidewalk is gone. He stated he’s very disappointed about this area, and he expects the sidewalks to be done this year.
Councilman Edgar questioned when they will address the flood situation at 46 Yale Drive. Mr. Kazmarski stated a wall collapsed and the debris went down into the pipe system, and the Town had to clean it out. He noted from all indications they have, that wall was built without a wetlands permit and it was done without any kind of approval or permit from the Town to allow for the encroachment onto the Town’s drainage right-of-way. He stated they’re looking at a possible gabion wall solution to address this situation. He noted at an upcoming Council meeting, a question will be raised about where the money will come from to address this situation, as well as the remaining restoration work south of this area. He stated at this time $9,000 has been spent to get appraisals on the 17 easements the Town acquired at the southerly end where technically, the Town had no liability to do the work, however, from a moralistic standpoint, the Town went in and cleaned everything out. He stated now the Town has to finish the work, and the Town was advised they had to acquire these easements before doing the work. He stated the assessed value of the easements is a substantial dollar amount, which the Town does not have. He noted right now, the Town Engineer has a cost estimate for the final work in that one segment of road that is in excess of $200,000, and the Town does not have that money. He stated the property owners on Yale Drive had expressed their preference to have that entire system enclosed all the way to the backyards, and the wetlands agent doubted the Wetlands Commission would ever grant permission to do that extensive type of filling in a major watercourse area. He went on to note they will need some guidance as to where they place these gabions. He questioned whether they should place the gabions back in the town right-of-way or on the property line where they probably should remain, however, that will shorten up the side yard considerably. He noted that wall will be fairly high and it will probably require some type of railing for building code safety requirements. He pointed out this is not a simple matter.
Councilman Edgar stated it has been a year since the flood. He feels the wall and wetlands issue are nothing more than an excuse. He noted the Town’s blocked drain caused that flooding, and that is why the wall came down. He questioned what happened to the FEMA money. Deputy Mayor Hilinski suggested putting together an action plan on the Yale Drive issue for the next meeting. He acknowledged there are some money issues to be considered.
Deputy Mayor Hilinski stated he was approached by a couple Council members who would like to see a more comprehensive review of the Roads 2005 Program. He noted perhaps a workshop could be held, and all the maps can be displayed so that they can review all areas. He suggested perhaps they could have a Saturday morning or evening workshop when they can spend a couple hours reviewing the road projects and the funding involved.
MISCELLANEOUS
MOTION #8951 by Councilman Mangini, seconded by Councilman Kaupin to table discussion on the Information Technology Merger.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8951 defeated 3-4-0.
Councilman Kaupin stated he likes the revised draft and he assumes they will work with Dr. Gallacher over the next two weeks to fine-tune this. He noted in order to address a concern raised under Public Communications about this being “self-perpetuating”, he suggested re-working some of the language within the seventh paragraph of the resolution. He added perhaps they can also address a concern raised about Town services being ignored vs. Board of Education services.
Deputy Mayor Hilinski agreed with Councilman Kaupin in that he does not believe this is self-perpetuating because the Committee is under the control of both the Board and the Council. He added he does not agree that one group is being favored over another group. He stated his belief they’re trying to start a process and get a neutral group together that can mutually work together to develop a plan to merge the IT Departments in order to save the Town some money.
MOTION #8952 by Councilman Mangini, seconded by Councilman Nelson to table this item.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8952 adopted 7-0-0.
MOTION #8953 by Councilman Kaupin, seconded by Councilman Mangini to waive the reading of the resolution.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8953 adopted 7-0-0.
RESOLUTION #8954 by Councilman Kaupin, seconded by Councilman Nelson.
A Resolution re: LHS Optical Scan Voting Machines
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8954 adopted 7-0-0.
RESOLUTION #8955 by Councilman Kaupin, seconded by Councilman Nelson.
A Resolution re: IVS Voting System
Upon a ROLL-CALL vote being taken, the Chair declared RESOLUTION #8955 adopted 7-0-0.
PUBLIC COMMUNICATIONS
Jack Sheridan, 7 Buchanan Road
Stated his belief the Town should continue posting litigation matters on the Town’s website.
He recommended the Town include something on a future agenda that addresses the issue of the Town doing business with contractors that have less than a stellar background. He noted background checks should be done, and there should be a proviso within the contract regarding this. He stated he does not want his tax dollars going toward a company that is less than honest.
Mary Ann Turner, 7 Meadow Road
Stated she would like to see clear direction given in respect to posting litigation issues on the Town’s website.
As concerns the listing of social services, Ms. Turner stated the Town also funds different networks. She questioned if those networks will be included because she believes there could be a redundancy. Mr. Coppler stated that’s exactly what Councilman Maxellon provided.
Ms. Turner stated her belief it should be required that the Ethics Ordinance is signed off every year.
She questioned if Weymouth Road will get sidewalks.
Ms. Turner questioned whether the Town attempted to get any grant monies for the athletic field work.
Ms. Turner stated Mr. Tkacz was a member of the Cable Advisory Committee and during that time, he was never given any information about meetings or the minutes. She noted Mr. Tkacz has showed interest in being reappointed to this Committee, and she questions whether in the future he will be given the information needed to participate.
As concerns Mr. Coppler’s idea of having department heads give a presentation about their departments at Council meetings, Ms. Turner suggested that be specifically mentioned on the agenda. She noted this might get more people to attend meetings.
Mrs. Collins, the Hazardville Section
Stated she is waiting for an answer to her question about age requirements for Public Communications. Attorney Bromson stated he will have an answer for the next meeting.
Mrs. Collins stated she did not want tipper barrels because they would be too much to handle.
Margaret Jedziniak, 232 Abbe Road
Stated she is still curious and concerned that litigation may come about regarding the Enfield Day Care and its facility on South Road because the owner of that building will not sign off over the amount of work he alleges he has done to the building and has not been paid for according to the contract agreed upon between him and the Town. She questioned if he’s contemplating a lawsuit. She noted according to the Town, the work performed by the Town and by the owner of the building was a wash, however, the owner didn’t consider it a wash.
COUNCIL COMMUNICATIONS
Councilman Nelson informed Mrs. Collins tipper barrels come in three sizes. He noted the smaller tipper barrels hold a couple bags and roll right to the road.
ADJOURNMENT
MOTION #8956 by Councilman Mangini, seconded by Councilman Kaupin to adjourn.
Upon a SHOW-OF-HANDS vote being taken, the Chair declared MOTION #8956 adopted 7-0-0, and the meeting stood adjourned at 10:55 p.m. |