TOWN OF ENFIELD, CONNECTICUT
INVITATION TO BID
BEEMAN’S BROOK FLOOD CONTROL IMPROVEMENTS – PHASE III
Enfield, Connecticut
Contract No. 99-02
March 14, 2000
Sealed bids for the project named above will be received at the office of the Director of Finance until 10:00am, Tuesday, April 4, 2000. Thereafter, bids will be opened in public and read aloud.
Specifications and bidding documents may be obtained from the Engineering Division on the second floor of Enfield Town Hall, 820 Enfield Street, Enfield CT. Any questions concerning the project named above should be directed to the Engineering Office at (860)253-6363.
The Town of Enfield reserves the right to accept any bid or any part of bids, to reject any, all, or any part of bids, to waive any formalities or informalities in the bidding process, and to award the bid deemed to be in the best interests of the Town.
Gregory Simmons, Director of Finance
EOE/AA
TOWN OF ENFIELD, CONNECTICUT
STANDARD INSTRUCTIONS TO BIDDERS
BEEMAN’S BROOK FLOOD CONTROL IMPROVEMENTS – PHASE III
Enfield, Connecticut
Contract No. 99-02
March 14, 2000
1. INTRODUCTION
The Town of Enfield is soliciting bids for the above named project. If there are any conflicts between the instructions in these Standard Instructions to Bidders and any other bidding document(s), these Standard Instructions to Bidders shall prevail.
2. KEY EVENT DATES
| Advertisement of Invitation to Bid |
March 14, 2000 |
| Pre-Bid Conference |
None |
| Public Bid Opening |
April 4, 2000, 10:00am |
| Bid Awarded (Not Definite) |
May 9, 2000 |
| Commencement of Work |
June 1, 2000 |
| |
|
| Duration of Project |
120 Calendar Days |
3. OBTAINING BID DOCUMENTS
Specifications and bidding documents may be obtained from the Engineering Division, second floor of the Town Hall, 820 Enfield Street, Enfield CT. Any questions should be directed to the Engineering office at telephone number (860) 253-6363.
4. BID SUBMISSION INSTRUCTIONS
- Three (3) copies of all bids must be submitted in a sealed envelope clearly marked "Beeman’s Brook Flood Control Improvements, Phase III". If forwarded by mail or courier, the sealed envelope must be addressed to "Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Bids must be at the office of the Director of Finance by the time the first bid is publicly opened. Postmarks are NOT an acceptable waiver of this policy. Corrections and/or modifications received after the first bid is publicly opened will NOT be accepted.
- Ditto marks or words such as "SAME" on the Bid Form are NOT considered writing and must not be used.
- All information must be submitted in ink or typewritten. Mistakes may be crossed out and corrections inserted. Corrections must be initialed by the person signing the bid.
- Bids are considered valid for ninety (90) days after bid(s) are opened. Bidders may not withdraw, cancel or modify their bid for a period of ninety (90) days after bid(s) are opened.
- Bids must be signed by an authorized person representing the legal entity of the bidder.
- The inability to meet any specified requirements(s) must be stated in writing and attached to the bid form, or written on the bid form.
5. COST OF BIDDING DOCUMENTS
If any part of the bidding documents, including the specifications and plans, are provided on paper 18" X 24" or larger, there is a one hundred ($100) dollar conditional refundable deposit required for each set of documents. Each bidder may obtain no more than two (2) sets of bidding documents. Upon returning the documents in good condition prior to ten (10) calendar days after the bid is awarded, the deposit will be fully refunded. There will be no refund for documents returned subsequent to ten (10) calendar days after the bid is awarded.
6. PRESUMPTION OF BIDDER BEING FULLY INFORMED
At the time the first bid is opened, each bidder is presumed to have read and is thoroughly familiar with all bidding and contract documents for this project, and has performed an on-site inspection of the work location. Failure or omission of the bidder to receive or examine any information concerning this bid shall in no way relieve any bidder from obligations with respect to their bid.
7. PRE-BID CONFERENCE
Attendance at the pre-bid conference, if any as indicated in section 2 titled Key Event Dates, is NOT mandatory. Failure to attend does not relieve bidders of obligations under this bid.
8. INTERPRETATION OF ACCEPTABLE WORK
The specifications, bidding and contract documents are to be interpreted as meaning those acceptable to the Town of Enfield. Any substantive changes or interpretations will be issued by the Town in writing as an addendum.
9. TAX EXEMPTIONS
The Town of Enfield is exempt from Federal Excise Taxes and Connecticut Sales and Use Taxes. Bidders shall avail themselves of these exemptions.
10. INSURANCE
The bidder awarded this bid must provide a current Certificate of Insurance to the Director of Finance PRIOR to commencement of work, with the following requirements:
- Liability limits for bodily injury and personal injury, $1,000,000 per occurrence
- Liability limits for property damage including that caused by motor vehicles, $1,000,000 per occurrence
- Contractual liability, $1,000,000 per occurrence
- Owner's protective liability and property damage, $1,000,000 per occurrence.
- Worker's Compensation, as required by Connecticut State statutes.
- The "Town of Enfield" is to appear as an additional insured on all Certificates of Insurance.
- All insurance is to be provided by a company authorized to issue such insurance in the State of Connecticut.
- All insurance may not be canceled or modified without sixty (60) days written notice by registered U.S. Mail to Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082".
11. BID BOND
Bidders are required to furnish a bid surety at the time the first bid is opened in the amount of ten (10) percent of the total amount of their bid. The bid surety must be in one of the following three (3) forms: (a) a bank certified check, (b) a bank cashier's check, or (c) a surety company bond. The surety company must be authorized to write such surety bonds in the State of Connecticut. Checks or bonds must be drawn to the order of "Director of Finance, Town of Enfield".
12. PERFORMANCE BOND AND PAYMENT BOND
To ensure the faithful execution of this bid according to its provisions, the Contractor awarded this bid must provide to the Town of Enfield, at the Contractor's expense, a performance and payment bond in the amount of one hundred (100) percent of the bid. The bonds must be issued by a company authorized to write such surety bonds in the State of Connecticut. The bonds shall be drawn to the order of the "Director of Finance, Town of Enfield", and delivered to the Town prior to commencement of work. On projects less than fifty thousand ($50,000) dollars the Contractor may substitute the performance bond (but not the payment bond), for a bank certified check or a bank cashier's check in the amount of ten (10) percent of the bid.
13. GUARANTEE
The bidder awarded this bid shall guarantee all labor, material and workmanship for a period of one (1) year from the date of substantial completion, as determined by the Town, as a condition of their performance bond. Five (5) percent of the total contract amount shall be retained by the Town of Enfield for the duration of the guarantee period, or until the work is fully accepted by the Town, whichever is later.
In addition, any product warranty offered by the manufacturer or distributor in excess of one (1) year shall be given to the Town by the bidder at the time of substantial completion.
14. PERMITS
The Bidder is solely responsible for obtaining all required permits, obtaining all necessary inspections and approvals, and satisfying any and all fees. The Town will waive all Town of Enfield fees for building permits and inspections.
15. FAIR EMPLOYMENT PRACTICES
The Bidder agrees not to discriminate against any employee or applicant for employment in the performance of this bid's work with respect to hire, tenure, terms, conditions, or privileges of employment due to race, sex, age, religion, national origin, or other condition prescribed by State or Federal law.
- INTENTIONALLY LEFT BLANK
17. AWARDING THE BID
The Town of Enfield reserves the right to accept any bid or any part of bids, to reject any, all, or any part of bids, to waive any formalities or informalities in the bidding process, and to award the bid deemed to be in the best interests of the Town.
It is the policy of the Town to not award bids to those who owe prior year(s) property taxes to the Town of Enfield.
The Bid Awarded date in section 2 titled Key Event Dates is the date the bid is anticipated to be awarded. It is not a certain date.
The lowest priced bid is NOT the sole determining factor when awarding this bid.
18. SUBMITTALS
The Bidder shall, as soon as practicable, but not to exceed fifteen calendar days, after notification of selection for the award of the bid, furnish to the Owner, in writing the following:
- designation of the Work to be performed by the Contractor’s own forces;
- names of the manufacturers, products and suppliers of the principal items of materials proposed for the work; and
- project work schedule.
Revised 1/99
END OF STANDARD INSTRUCTIONS TO BIDDERS
TOWN OF ENFIELD, CONNECTICUT
BID FORM
BEEMAN’S BROOK FLOOD CONTROL IMPROVEMENTS – PHASE III
Enfield, Connecticut
Contract No. 99-02
[PROVIDE BID FORM REQUIRED RESPONSES HERE]
Under penalty of perjury the undersigned certifies this bid is submitted without collusion, and all responses are true and accurate. If awarded this bid it is agreed this forms a contractual obligation to provide services at the fees specified in this Bid Form, subject to and in accordance with all instructions, bidding and contract documents, including any addenda, which are all made part of this bid.
Signature of Authorized Person Date
Printed Name of Authorized Person
Company Title of Authorized Person
Name of Company
Address of Company
Address of Company
City, State, and Zip Code
Telephone Number Facsimile Number
END OF BID FORM |