3. OBTAINING BID DOCUMENTS

Specifications and bidding documents may be obtained from the Office of the Public Works Director, at telephone number (860) 763-7599.

4. BID SUBMISSION INSTRUCTIONS

• Three (3) copies of all bids must be submitted in a sealed envelope clearly marked " Scrap Metal Bid ". If forwarded by mail or courier, the sealed envelope must be addressed to "Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082". Bids must be at the office of the Director of Finance by the time of the Public Bid Opening date noticed in Section 2 titled Key Event Dates. Postmarks are NOT an acceptable waiver of this policy. Corrections and/or modifications received after the first bid is publicly opened will NOT be accepted.

• Ditto marks or words such as "SAME" on the Bid Form are NOT considered writing and must not be used.

• All information must be submitted in ink or typewritten. Mistakes may be crossed out and corrections inserted. Corrections must be initialed by the person signing the bid.

• Bids are considered valid for ninety (90) days after bid(s) are opened. Bidders may not withdraw, cancel or modify their bid for a period of ninety (90) days after bid(s) are opened.

• Bids must be signed by an authorized person representing the legal entity of the bidder.

• The inability to meet any specified requirements(s) must be stated in writing and attached to the bid form, or written on the bid form.

5. COST OF BIDDING DOCUMENTS

If any part of the bidding documents, including the specifications and plans, are provided on paper 18" X 24" or larger, there is a one hundred ($100) dollar conditional refundable deposit required for each set of documents. Each bidder may obtain no more than two (2) sets of documents. Upon returning the documents in good condition prior to ten (10) calendar days after the bid is awarded, the deposit will be fully refunded. There will be no refund for documents returned subsequent to ten (10) calendar days after the bid is awarded.

6. PRESUMPTION OF BIDDER BEING FULLY INFORMED

At the time the first bid is opened, each bidder is presumed to have read and is thoroughly familiar with all bidding and contract documents for this project, and has performed an on-site inspection of the work location. Failure or omission of the bidder to receive or examine any information shall in no way relieve any bidder from obligations with respect to their bid.

7. PRE-BID CONFERENCE

Attendance is NOT mandatory at the pre-bid conference, if any as indicated in section 2 titled Key Event Dates. Failure to attend the conference does not relieve bidders of obligations under this bid.

8. INTERPRETATION OF ACCEPTABLE WORK

The specifications, bidding and contract documents are to be interpreted as meaning those acceptable to the Town of Enfield. Any substantive changes or interpretations will be issued by the Town in writing as an addendum.

9. TAX EXEMPTIONS

The Town of Enfield is exempt from Federal Excise taxes and Connecticut Sales and Use taxes. Bidders shall avail themselves of these exemptions.

10. INSURANCE

The bidder awarded this bid must provide a current Certificate of Insurance to the Director of Finance PRIOR to commencement of work, with the following requirements:

• Liability limits for bodily injury and personal injury, $1,000,000 per occurrence
• Liability limits for property damage including that caused by motor vehicles, $1,000,000 per occurrence
• Contractual liability, $1,000,000 per occurrence
• Owner's protective liability and property damage, $1,000,000 Per occurrence.
• Worker's Compensation, as required by Connecticut State statutes.
• The "Town of Enfield" is to appear as an additional insured on all Certificates of Insurance.
• All insurance is to be provided by a company authorized to issue such insurance in the State of Connecticut.
• All insurance may not be canceled or modified without sixty (60) days written notice by registered U.S. Mail to "Director of Finance, Town of Enfield, 820 Enfield Street, Enfield, Connecticut 06082".

11. BID BOND

Bidders are required to furnish a bid surety at the time the first bid is opened in the amount of $ 2,000.00. The bid surety should be in one of the following three (3) forms: (a) a bank certified check, (b) a bank check, or (c) a surety company bond. The surety company must be authorized to write such surety bonds in the State of Connecticut. Checks or bonds must be drawn to the order of "Director of Finance, Town of Enfield".

12. PERFORMANCE BOND AND PAYMENT BOND

To ensure the faithful execution of this bid according to its provisions, the Contractor awarded this bid must provide to the Town of Enfield, at the Contractor's expense, a performance and payment bond in the amount of $ 2,000.00. The bonds must be issued by a company authorized to write such surety bonds in the State of Connecticut. The bonds shall be drawn to the order of the "Director of Finance, Town of Enfield", and delivered to the Town prior to commencement of work. On projects less than fifty thousand ($50,000) dollars the Contractor may substitute the performance bond (but not the payment bond), for a bank certified check or a bank cashier's check in the amount of ten (10) percent of the bid.

13. GUARANTEE

The contractor awarded this bid shall guarantee all labor, material and workmanship for a period of one (1) year from the date of substantial completion as determined by the Town, as a condition of the performance bond. Five (5) percent of the total contract amount may be retained by the Town of Enfield for the duration of the guarantee period, or until the work is fully accepted by the Town, whichever is later.

In addition, any product warranty offered by the manufacturer or distributor in excess of one (1) year shall be given to the Town by the contractor at the time of substantial completion.

14. PERMITS

The Bidder is solely responsible for obtaining all required permits, obtaining all necessary inspections and approvals, and satisfying any and all fees. The Town will waive all Town of Enfield fees for building permits and inspections.

15. FAIR EMPLOYMENT PRACTICES

The Bidder agrees not to discriminate against any employee or applicant for employment in the performance of this bid's work with respect to hire, tenure, terms, conditions, or privileges of employment due to race, sex, age, religion, national origin, or other condition prescribed by State or Federal law.

16. AWARDING THE BID

The Town of Enfield reserves the right to accept or reject, any, all, or any part of bids, to waive formalities or informalities, and to award the bid deemed to be in the best interests of the Town.

It is the Town's policy to not award bids to those who owe Town of Enfield prior year(s) property taxes.

The "Bid Awarded" date in section 2. titled Key Event Dates is the date the bid is anticipated to be awarded. It is not a date certain.

The lowest priced bid is NOT the sole determining factor when awarding this bid.

Revised 6/97

The Contractor shall pay the Town of Enfield by check monthly based upon the ton(s) and/or part of thereof hauled that month with a complete breakdown of ton(s) and/or part thereof per container hauled. Weight tickets from a certified scale must be provided for each container hauled from the Town’s facilities. The Town reserves the right to divert the contractor to a certified scale within the Town of Enfield at its discretion.

The Contractor shall recycle the metal at an approved site. The recycling site contractor is required to provide a monthly report to the Town of Enfield Solid Waste Superintendent as required by DEP regulations. Contractor shall provide the location of said site. If the site changes during the contract, contractor shall provide a new location within ten (10) days from the date hauling to the new facility.

The Contractor shall provide the service, hauling with 80-100 cubic yard trailers at no expense to the Town of Enfield. Pickup of the containers at will be on an as on call basis, usually five (5) trailers per week.

The contract may be renewed annually for a combined total contact period of three (3) years at the option of the Town upon thirty (30) days notice to the contractor at the same price bid.

Any exceptions to any requirements set forth in this document must be clearly indicated on the bid documents and may be cause for rejection as nonresponsive.

The Town reserves the right to award all or part of the contract.

The Contractor will be required to comply fully with Chapter8B, Solid Waste, Town of Enfield Ordinance, reference licensing of vehicle transporting material to be recycled or disposed of as refuse. All vehicles and containers used to transport material must licensed prior to final approval of contract.

The bid price shall be tied to the first issue each month of the American Metal Market Price List for the New York Area for the life of the contract.

Information or questions relative to this request for bids should be directed to Mr. Kevin Donahue, Superintendent, Solid Waste Division, at (860) 763-7524.

The undersigned agrees to furnish and deliver said service according to the specifications, complete and ready for service, at the price bid per ton of $ less than the published rate for the American Metal Market under the category Export Yard Buying Prices, section #2 Bundles New York Market.

List Disposal Trailer(s)_______________________________________________

Serial Numbers_________________________________________________

Plate Numbers__________________________________________________

[BID FORM REQUIRED RESPONSES]

Under penalty of perjury and other remedies available to the Town of Enfield, the undersigned certifies this bid is submitted without collusion and all responses are true and accurate. If awarded this bid it is agreed this forms a contractual obligation to provide services at fees specified in this Bid Form, subject to and in accordance with all instructions, bidding and contract documents, including any addenda, which are all made part of this bid.

Mr. Gregory Simmons
Director of Finance
Town of Enfield
820 Enfield Street
Enfield CT 06082

The undersigned        , with their place of business in the Town of , County of submits herewith in conformity with specifications dated,       , the following proposal for furnishing the listed Scrap Metal Disposal Services.

The undersigned agrees to furnish and deliver said service according to the specifications, complete and ready for service, at the price bid per ton of

$             , less than the published rate for the American Metal Market under the category Export Yard Buying Prices, Section #2 Bundles New York Market.

Name of Bidder ______________________________________________

List Disposal Trailer (s) ___________________________________________

Serial Numbers __________________________________________

Plate Numbers __________________________________________

Authorized Signature___________________________________________

Position or Title _____________________________________________

Address of Bidder ___________________________________________

City or Town _____________________________________________

Scrap Metal Disposal Bidders’ List