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ENFIELD BEAUTIFICATION COMMITTEE
Minutes of a Regular Meeting
January 6, 2009
A regular meeting of the Enfield Beautification Committee was called to order at 7:05 p.m. on Tuesday, January 6, 2009 in the Thompsonville Room of the Enfield Town Hall, 820 Enfield Street, Enfield, Connecticut.
ROLL CALL
Present from the committee were Chairman Colleen Reidy, Kristen Howe, Darren Ketchale, Alexandra Bozzuto, Gail Miller (Staff Liaison), Jaclyn Frenette, John Hartley,
and Sean Kennedy.
MINUTES
Mr. Ketchale motioned to pass the minutes of October 7, 2008. Mrs. Bozzuto seconded the motion, Mr. Hartley agreed, Mr. Kennedy and Ms. Frenette abstained.
FINANCIAL REPORT
Chairman Reidy stated that the Beautification Committee has $6,730 dollars available and $ 6,190 dollars available after paying the recording secretary. Mr. Hartley explained to some of the new members about the flag program and its financial aspects that he oversees. The flag program’s account is completely separate from the beautification account. This summer, close to 2,000 dollars was spent on new flags and flag poles. A list of flag donors was sent out, and Mr. Hartley commented that the list did not specify who spends what and that he would like to see an annual statement on expenditures.
OLD BUSINESS
Flag Program
Mr. Hartley stated that there was no exact count of flags, but that the program was in good shape and there are plenty of flags for spring. Ms. Frenette commented that there should be more advertising of this flag program, and that people in town are not aware of the program. Mr. Hartley said that most people think its public works who handle the flags, and that Ms. Frenette was correct, in that people are not aware they can donate. Mrs. Bozzuto asked what happens to the flags when the year is up, and in response Mr. Hartley said that some are mended, some claimed, and some are remounted on poles. The process of putting the flags up with the town owned bucket truck was discussed. Since Mr. Hartley is the flag volunteer, and his time is almost up, Mr. Ketchale asked if the town will take over handling the donations. Mr. Hartley stated that the Beautification Committee will keep it going. Gail Miller commented that it should come through her, as Staff Liaison.
Garden Club
The boat launch was discussed. Alexandra Bozzuto stated the Garden Club would like to revamp the steps to the landing at the boat launch. The Garden Club intends to plant vegetation from their own gardens, to anchor the soil in order to prevent erosion.
The Garden Club would also like to renovate the pump station. Their idea is to make it a spring project for the students at Enrico Fermi or Enfield High School to paint the station and make it look more presentable. Mrs. Bozzuto would also like to look into the amount of funding needed for the boat launch.
Adopt-A-Spot
Chairman Reidy announced that there are conformation letters that are going to be sent out to the sponsors. Along with that will be an additional packet concerning site lines. (State highways need a site line of at least a few feet so you are able to see past it at stop signs). Mr. Hartley asked permission to add a statement to the sponsor letter that Chairman Reidy is sending out. The statement will read “For additional assistance or information on adopting a spot, call Chairman Reidy”. The purpose of this statement is to encourage people to keep up their adopt-a-spots, and if they need help doing so, some financial or planning assistance may be available. Mr. Hartley motioned to pass this additional statement, Mr. Kennedy seconded, all were in favor. Chairman Reidy stated that she has to turn in the July 1st budget, and she wanted to get everyone’s thoughts on a $6,000 dollar budget for the 2009/2010 year. Mr. Hartley motioned for a $6,500 dollar budget for the 2009/2010 year. Ms. Howe seconded. Four were in favor, Ms. Frenette abstained.
NEW BUSINESS
2009 Meeting Calendar
Mr. Hartley stated that the committee can amend the calendar as they go. Meetings in December, July, and August are cancelled. November’s meeting is on a Wednesday. There is still a question on September.
Establishment of Beautification
Chairman Reidy stated that all meetings and the different aspects that established beautification are included in this.
MISCELLANEOUS
Monuments
Chairman Reidy simply stated that she wants to start working on the monuments.
Purchasing Procedures
The purchasing procedures were included for future reference, mostly for the Clean Sweep people. Clean Sweep was then explained.
Mr. Hartley proposed to motion to appropriate 1,500 dollars for a new flag and flag pole to be erected at the east side of Brainard park. Ms. Frenette proposed that flag companies or local businesses could donate a flag and get some sort of plaque or recognition for their donation. Chairman Reidy suggested contacting local businesses. Ms. Frenette is going to do more research in this area. Mr. Hartley motioned to appropriate $1,500 dollars to erect a new flag at Brainard Park. Mrs. Bozzuto Seconded. All were in favor.
Mr. Hartley made a motion to adjourn, Mr. Ketchale seconded the motion. The meeting stood adjourned at 8:20 PM.
The next regular meeting will be held on Tuesday, February 3, 2009 in the Thompsonville room, Town Hall.
Respectfully Submitted,
Ashley L. Hanke,
Recording Secretary
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